1. Presented By Copyright 2011 Concord Associates Pte Ltd ConSASS Audit and Auditor’s Key Observations

2. 1. Introduction 2. Gaps observed at worksite 3. Examples on lack of evidence for procedures and documentation 4. Interviews’ findings 5. Problems encountered By Auditor Copyright 2011 Concord Associates Pte Ltd

3. Introduction 1. How do you prepare for ConSASS ? * Construction Safety Audit Scoring System Understand ConSASS and Methodology (ConSASS Resources available in Website) 2. ConSASS Structure and Checklist Based on SS 506 2004/09 and UAI ( Construction Safety Audit Scoring System) and CP 79 Standard 3. Be familiar with the Integrated manuals in your organisation (QEHS, Procedures Manual, QM, OHSAS 18001)

4. www.wshc.gov.sg ConSASS Resources

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6. ConSASS Resources from the WSHC website

7. * Uses quantitative auditing resulting in a more objective measurement; reducing discrepancies in the audit process of different auditing companies * Checklist was modelled after the Universal Assessment Instrument developed by the University of Michigan and published by the American Industrial Hygiene Association (AIHA). The principles of the UAI have been adopted by ILO in its OSHMS guidelines.Universal Assessment Instrument * The checklist structure follows SS506:2004 - Occupational Safety and Health Management System * Approximately 300 Questions The Safety Audit Checklist

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9. Gaps Observed at Worksite 1.Cases of inadequate preparation for ConSASS Audit:- * The audit checklist is not printed out and not reviewed before the audit * No evidence information indicated in the ‘Remarks’ Column 2.Cases of WSHO :- * Unaware of QEHS Integrated manual * Unfamiliar with using the manual for ConSASS Audit Copyright 2011 Concord Associates Pte Ltd

10. POLICY PLANNING (PLAN) IMPLEMENTATION & OPERATION (DO) CHECKING & CORRECTIVE ACTION (CHECK) MANAGEMENT REVIEW (ACT)CONTINUALIMPROVEMENT 1) PLAN (Establish objectives and how to achieve) 2) DO (Put the plan into effect) 3)CHECK (Verify that the process achieved the desired results) 4)ACT (Analyse any differences & their causes. Take action for improvement)

11. THE ConSASS STRUCTURE 1.OSH Policy 2.Planning 2.1Planning for Hazard Identification, Risk Assessment and Risk Control 2.2Legal and Other Requirements 2.3Objectives 2.4OSH Management Programmes 3.Implementation and Operation 3.1Structure and Responsibility 3.2Training, Awareness and Competence 3.3Consultation and Communication 3.4Documentation 3.5Document and Data Control 3.6Operational Control 3.7Emergency Preparedness and Response 4.Checking and Corrective Action 4.1Performance Measurement and Monitoring 4.2Accidents, Incidents, Non-conformances and Corrective and Preventive Action 4.3Records and Records Management 4.4Audit 5.Management Review

12. Sampled lack of evidence for procedures & documentation Copyright 2011 Concord Associates Pte Ltd

13. SYSTEM ELEMENTQUESTIONSFINDINGS OSH PolicyS&H Objectives Not Stated OSH PolicyPolicy Review Insufficient evidence PlanningEvaluate existing & additional risk controls No procedures OSH Mgmt ProgrammeEstablished & maintained Only template available OSH Mgmt ProgrammeReviewed regularly No evidence of review Implementation & Operation Competency is defined No documented evidence

14. Copyright 2011 Concord Associates Pte Ltd SYSTEM ELEMENTQUESTIONSFINDINGS Implementation & Operation System to track closure of risk or hazards No documented evidence Implementation & Operation Document disposal criteria & method defined Method not defined Implementation & Operation Review of sub-contractor’s safety plan Not review regularly Checking & Corrective Action Evaluation validity & reliability assessed Procedures not available Checking & Corrective Action Investigation of non- conformance Procedures not available Management ReviewAddress adequacy & possible need for changes Procedures not available

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16. * ConSASS Interview Sheet – covers 17 pages * Questions are drawn from the main checklist * Cover a wide range of representation from different levels of the organizational hierarchy i.e management, line management, workers, OSH personnel, contractors, suppliers * Certain interview questions are applicable to a specific group of staff Copyright 2011 Concord Associates Pte Ltd

17. * Minimum 3 personnel are selected to be interviewed from the following:-  1 representing management;  1 representing OSH personnel/WSH committee member;  1 representing line management;  1 representing employees;  1 representing contractors/suppliers Copyright 2011 Concord Associates Pte Ltd

18. Sampled findings of system element interviewed Copyright 2011 Concord Associates Pte Ltd

19. SYSTEM ELEMENTQUESTIONSFINDINGS OSH PolicyDemonstrate understanding Line supervisors, contractors / suppliers unaware PlanningAware of legal & other OSH requirements Lack of awareness by contractors / suppliers PlanningRisk assessment conducted by competent person Some RA team members not familiar with the RA technique

20. Copyright 2011 Concord Associates Pte Ltd SYSTEM ELEMENTQUESTIONSFINDINGS OSH Management Programme Determine & provide level of staffing needed Not able to verify Management ReviewDocumented & disseminated Site personnel unaware

21. * Questions in the checklist are categorised into bands : Band I to IV * To “pass” each band, the component being audtied needs to satisfy at least 70% of the questions within that band.

22. * There are 6 questions altogether band 1 for Hazard identification. * In order to achieve more than 70%, you must attain at least satisfied 5 questions. * Eg * No of questions satisfied X100 = 4 X100% =67% No of question in the band 6 * No of questions satisfied X100 = 5 X100% =83% No of question in the band 6 * If the result is lower than the passing percentage of 70%, Hence he will stop the auditing the next Band II, therefore the passing band is Band 1 3/3, ¾, 4/5, 5/6, /5/7, 6/8,7/9,7/10,8/11

23. S/No.System ElementsBANDScore in the failed band (%) IIIIIIIV 1 OSH Policy100 50 2.1 Planning for hazard identification, risk assessment and risk control 10050 2.2 Legal and other requirements100 NA 2.3 Objectives1008057.1 2.4 OSH Management Programme(s)10033.3 3.1 Structure and responsibility10083.375.050.0 3.2 Training, awareness and competence73.333.3 3.3 Consultation and communication10070.058.3

24. S/No. System ElementsBAND Score in the failed band (%) IIIIIIIV 3.4Documentation100 NA 3.5Document and data control10083.375.00.0 3.6Operational control10070.053.8 3.7Emergency preparedness and response 100 75.050.0 4.1Performance measurement and monitoring 10050.0 4.2Accidents, incidents, non- conformances and corrective and preventive action 100 80.033.3 4.3Records and records management10075.066.7 4.4Audit10077.850.0 4.5Management review10088.942.9 Total Elements in band:171372

25. Challenges encountered by Auditor 1. Inadequate preparation for ConSASS Audit by the site * Did not print out the audit checklist and review before the audit. * Did not indicate evidence in the ‘Remarks’ Column 2. Unfamiliar with the ConSASS Audit & ConSASS Checklist 3. Unable to find evidence for the Procedures and Documents as specified in the checklist Above Causes Can Leads To:- 1. More time to cover adequately all audit questions in ConSASS Checklist (more than 300 questions) 2. Auditor unable to complete the document review within the allocated time and also to complete the Audit Score Card for briefing during closing meeting Copyright 2011 Concord Associates Pte Ltd

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28. THANK YOU Copyright 2011 Concord Associates Pte Ltd