Presentation on theme: "OHSAS 18001: Occupational health and safety management systems - Specification Karen Lawrence."— Presentation transcript:
1 OHSAS 18001: Occupational health and safety management systems - Specification Karen Lawrence
2 OHSAS 18001 vs HSG 65 OHSAS 18001: HSG 65: Policy – Planning – Both have Plan Do Check Act as basic principles.Both cover largely the same territory, such as having a policy, assessing risks, allocating responsibility and resourcesBut gives a concise list of parts for a conforming management system, whereas HSG 65 also gives descriptions of them, what they aim to achieve and why. See thickness!OHSAS 18001:Policy – Planning –Implement & Operate – Check & Correct – Man. Review – Continual ImprovementHSG 65:Policy – Organisation –Plan & Implement – Measure Perf. - Review Perf. - Audit
3 1. ScopeThis OHSAS specification gives requirements for an occupational health and safety (OH&S) management system, to enable an organisation to control its OH&S risks and improve its performanceIt does not state specific OH&S performance criteria, not does it give detailed specifications for the design of a management system
4 This OHSAS Specification is applicable to any organization that wishes to: establish an OH&S management systemimplement, maintain and continually improve an OH&S management systemassure itself of its conformance with its O&HS policydemonstrate such conformance to othersseek certification by an external organizationmake a self-determination and declaration of conformance
5 Policy (4.2) Authorised by top management Overall objectives clearly statedCommitment to continual improvement of H&S performance clearly statedLegal compliance as a minimumRelevant and appropriateCommunicated with intent to make all employees aware of their responsibilitiesDocumented, implemented and maintainedAvailable to interested partiesReviewed
6 Planning 4.3 Planning Inputs Planning Outputs Hazard identification (4.3.1)Risk assessment (4.3.1)Meets legal and other requirements (4.3.2)Planning OutputsRisk control measures (4.3.1)H&S Objectives (4.3.3)H&S management programme (4.3.4)The risk assessment must:Be proactive rather than reactiveClassify risks and identify those to be eliminated or controlled by measures in objectives and management programmeInclude routine and non-routine activities.Include the activities of all personnel accessing the workplace.Include the facilities at the workplace, regardless of who provided them.
7 Implementation and Operation (4.4) Structure and Responsibility (4.4.1)Define, document and communicate roles and responsibilities which effect H&SResponsibility rests with top managementTraining, Awareness and Competence (4.4.2)Training should take account of levels of responsibility, ability, literacy and riskProcedures should ensure H&S awareness and competence at all levelsOne senior manager should ensure H&S man. Sys. Is implemented and functioning correctly – reports to others.
8 Consultation and Communication (4.4.3) Procedures in place to communicate pertinent info to and from employees and othersThe procedures should be documentedEmployees consulted on arrangements, changes, review of policies etcEmployees should know who their H&S rep(s) and who the H&S management appointee isEmployee involvement and consultation arrangements must be documented
9 Document and Data Control (4.4.5) Documentation (4.4.4)Maintained and stored in a suitable mediumDescribes management systemDirects to other documentation and how to use itDocument and Data Control (4.4.5)Procedures will be in place to ensure all documents can be found and are reviewedCurrent versions should be available where needed and obsolete versions removed
10 Operational Control (4.4.6) Plan to control operations and activities associated with identified risksProcedures where required which stipulate operating criteriaProcedures related to risks of goods and services and for communication with suppliersProcedures for workplace and process design in order to eliminate or reduce risks at sourceDocumented procedures required where their absence could lead to deviations from H&S policy and objectives
11 Emergency Preparedness and Response (4.4.7) Plans and procedures to identify the potential for, and responses to, incidents and emergency situations, and for preventing and mitigating the likely illness and injury that may be associated with themThey shall be reviewed, particularly after incidentsThey shall be tested periodically where practicable
12 Checking and Corrective Action (4.5) Performance measurement & monitoring (4.5.1)Procedures should be in place to monitor how well H&S objectives are metQuantitative and QualitativeProactive (compliance with law, man sys etc)Reactive (accident, ill health etc)Equipment required for monitoring should be maintained and calibrated
13 Accidents, incidents, non-conformances and preventative action (4.5.2) Procedures, responsibilities and authority for:handling & investigating accidents, incidents and non-conformancestaking action to mitigate consequencesensuring prevent / correct actions are takenconfirming the effectiveness of the actions
14 Records and Record Management (4.5.3) Procedures should identify & maintain H&S recordsH&S records should be legible, identifiable, traceable and stored in a retrievable way
15 Audit (4.5.4) Audit programme should determine; if the H&S system conforms to planned arrangements & the std.if it has been implemented and maintained properlyIf it is effective in meeting policy and objectivesIt should review the results of previous auditsIt should provide information to managementIt should be based on previous audit and risk assessment resultsIf possible, the auditor should be independent of the audited activity
16 4.6 Management ReviewSenior management should regularly review the H&S management systemReview should determine if the system delivers policy, objectives and operational controlReview should determine if the system works for the company.It was suggested that adding the subject to ongoing management meetings is the best way.
17 Simplified Model of OHSAS 18001 Challenges in OHSAS 18001Top management involvementProper use of risk assessment as proactive measureFocus on system performance and improvement, not just legal complianceA coherent interconnected system