1. Copyright © 2009 State of Florida, Department of State 20 09 SPRING WRITING TRAINING

2. What’s New  FCAT Writing (Grades 4, 8, and 10) No multiple-choice items for any grade level. Due to legislative changes, earning a passing score on the Grade 10 FCAT Writing will not be required for graduation with a standard high school diploma. S L I D E 2 TAM iv

3. Spring 2009 FCAT Writing Administration Schedule S L I D E 3 Day 1 Tuesday, February 10 Day 2 Wednesday, February 11 Day 3 Thursday, February 12 Grade 4 Writing Prompt 45 Minutes Make-up Testing Grade 8 Writing Prompt 45 Minutes Make-up Testing Grade 10 Writing Prompt 45 Minutes Make-up Testing

4. Spring 2009 FCAT Writing VI and HHIP Extended Schedule  The Florida Department of Education has approved an expanded testing window as noted below: Spring 2009 FCAT Writing extended testing window only for visually impaired and Hospital/Homebound Program students is February 4 – February 13, 2009. For early testing, pick up materials at TDC on January 29 or 30, 2009. S L I D E 4

5. Students to Be Tested  In general, all students enrolled in grade levels 4, 8, and 10 should participate in FCAT Writing. Note: Retained students in the tested grade levels are expected to participate in FCAT Writing.  ESE students in grade levels 4, 8, and 10 should participate in FCAT Writing unless their IEP indicates an alternate assessment.  All English Language Learners (ELLs) must participate in FCAT Writing. S L I D E 5 TAM 2-3

6. Students to be Tested: Other Programs S L I D E 6 Program District Code School Code Participation StatusRegistration/Reports Home Education (FHEP)139998MAYHome Education Office McKay Scholarship133518Private-MAY Public-MUST ESE Office Corporate Tax Scholarship (CTC)979999MAYRegistration- Region Center Report- FLDOE K-8 Virtual School Connections Academy 780700MUSTState Florida Virtual Academy 790801MUSTState Hospital/ Homebound* Merrick139732MUSTMerrick HHIP Tree of Knowledge 135042MUSTSchool accommodates all *District program not in the Test Administration Manual. TAM 2-3; 41-46; Training Packet 10-15

7. Accommodations  Students with Disabilities Accommodations stated in the student’s current IEP or 504 plan Presentation Responding Scheduling Setting Assistive Devices Emergency 504 Plan  Contact Joanne Rosen, ESE at 305-995-4697 S L I D E 7 TAM 3-4; 7; 69-75

8. Test Accommodations Field in ISIS  Verify that all students requiring Braille or Large Print test materials have the proper test accommodation documented in District’s Integrated Student Information System (ISIS). Test Accommodations field on the Additional ESE Information screen in ISIS. S L I D E 8 Weekly Briefing #4548

9. Accommodations English Language Learners (ELLs)  Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: Flexible Setting Flexible Scheduling Additional Time Assistance in Heritage Language Approved Dictionary S L I D E 9 TAM 3; 7; 76

10. Test Administration and Security Procedures State and District Requirements Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/Tes tChairInfo/InfoForTestChair.asp http://oada.dadeschools.net/Tes tChairInfo/InfoForTestChair.asp  Adopted by School Board  General Guidelines Florida Test Security Statue and Rule School Procedural Checklist S L I D E 10 TAM 11; 12-13; 77-80; 83

11. Prohibited Activities: Florida Statute and State Board Education Rule Reading the passages, test items, or performance tasks. Revealing the passages, test items, or performance tasks. Copying the passages, test items, or performance tasks. Explaining or reading test items or passages for students. Changing or otherwise interfering with student responses to test items. Causing achievement of schools to be inaccurately measured or reported. Copying or reading student responses. S L I D E 11 TAM 11; 77-80

12. Prohibited Activities (continued) Allowing students to handle secure materials before or after test administration. Leaving secure materials unattended. Leaving secure materials in classrooms or taking them out of the building overnight. Test administrators must NOT administer the FCAT to their family members. S L I D E 12 TAM 11; 77-80

13. Prohibition of Electronic Devices Possession of any electronic device that reproduces, transmits, calculates, or records IS cause for invalidation.  “Possession” is defined as “within arm’s reach,” even if the electronic device is not visible.  Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing. Test administrators and proctors should also turn-off their electronic devices during testing. S L I D E 13 TAM 18; 25; 87; Training Packet 4-6

14. General Security Guidelines Do  Provide secure storage  Restrict access ◦ (3 or fewer keys)  Handle secure materials, including affixing of labels in a limited-access area  Maintain documentation ◦ Chain of custody ◦ Book assignment to students  Train test administrators and proctors  Monitor students during lunch break or extended breaks Do Not  Test in a cafeteria, gymnasium, auditorium, or library  Allow unauthorized access to materials or content  Open secure materials prior to date allowed  Allow untrained or uncertified staff to test students  Coach or provide assistance during test administration  View, review, copy, or debrief test content S L I D E 14 TAM 11; 12-13; 77-80; 83

15. Reporting Irregularities All school staff are professionally responsible for ensuring appropriate administration procedures and reporting any irregularities. Reporting procedures  Specified in Standards, Guidelines, and Procedures for Test Administration and Test Security Test Chairperson /Principal Student Assessment and Educational Testing Regional Center and/or appropriate District administrative office Appropriate investigative unit, if applicable S L I D E 15 TAM 13; 16

16. Reporting Irregularities (continued) School personnel must be prepared to provide documentation and information in support of subsequent investigations of an incident. Testing conditions and test security protocol Testing location of students, including a list of students who tested at the same location and seating assignment Academic history of students Resolution of the incident Steps implemented to avoid future losses or breaches S L I D E 16 TAM 13

17. Other Incidents Missing materials from shipment Inform SAET immediately Scoring irregularities identified during state or vendor scanning, scoring, and auditing procedures PIM reporting on notification Materials listed in state/vendor “Missing Materials Report” Conduct thorough search Return materials and/or provide documentation, as directed S L I D E 17

18. Planning for the Test Administration Verify counts of shrink-wrap packets against packing slip and report missing materials immediately. Request additional materials, as necessary. Verify student information on PreID roster. Maintain a record of the security numbers of the secure test materials you receive from the district coordinator.  Security Checklist Train test administrators and proctors. Assign proctors. Review Test Invalidations Policies and Procedures. S L I D E 18 TAM 33-35

19. Sample Security Checklist S L I D E 19 TAM 14

20. Steps for Verifying Student Information and Affixing a PreID Label  Verify that the student is still enrolled and will be tested.  Verify the information on the PreID Roster against the school’s student information database. The PreID Roster includes each student’s complete Florida ID number (Social Security Number ending in X or the complete Florida student number if the Social Security is not available) FL ID# XXX-XX-6789X or FL ID# 1302345678 Because the complete Social Security Number is not printed on the label, the PreID Roster MUST be used to verify student information. If the student last name, Florida ID number, grade level, district number, OR school number is INCORRECT, do NOT use the label.  Always use the FL ID number, NOT the District’s student ID number when verifying student’s information or hand-gridding an answer document. S L I D E 20 TAM 7-9

21. Sample PreID Student Label S L I D E 21  Affix the label in the box in the lower left corner of the student grid sheet.  Do not remove labels once they have been affixed.  Do not place a label over another label. TAM 8

22. Large Print (LP) and Braille: Instructions for Completing Student Grid Sheets S L I D E 22 IMPORTANT DISTINCTION :  For LP users, the student grid sheet on the front cover of the large print answer document must be completed.  For Braille users, the student grid sheet of the regular print answer document must be completed and included in each student's return envelope. Complete each student’s grid sheet in one of the following ways: Affix the student’s verified PreID label to the label area on the APPROPRIATE grid sheet. Grid the APPROPRIATE student grid sheet by hand. TAM 61

23. Sample Student Grid Sheet S L I D E 23 Student Information (must be completed by the student) Grade Level/ Content Assessed School Use Only DNS and UNDO bubbles Student Label Area Form Code Security Number Area Student Demographic Information Timing Tracks Registration Mark TAM 10

24. Document Configuration and Materials Allowed During Testing DOCUMENT TITLE ITEM TYPE* MCGR SR & ER Writing Folder  S L I D E 24 * MC=Multiple-Choice, GR=Gridded-Response, SR & ER=Short- and Extended-Respons e Material Needed for Writing Writing Planning Sheet ** **Planning Sheets will be a separate handout for grades 4, 8, and 10. TAM 19; 89

25. Training Test Administrators and Proctors  All personnel involved in the FCAT administration must receive training prior to the FCAT administration and sign a FCAT Administration and Security Agreement Form. All signed forms must be retained at the school site for 1 year following the release of results.  Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. Please carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures.  Only instructional certified personnel may serve as test administrators.  Instructional certified personnel AND support staff may serve as proctors. S L I D E 25 TAM 12; 34; 83

26. FCAT Administration and Security Agreement Form S L I D E 26 TAM 83

27. Training Test Administrators and Proctors: Preparing for Testing  Before scheduling the students to participate in a test session, the student’s eligibility for the test must be verified.  Make sure that each room is free of distractions and has: Comfortable seating Good lighting Adequate ventilation  Remove or cover all visual aids in the room, such as posters showing mathematical or scientific concepts.  Post the signs that are provided in your Test Administration Manual. S L I D E 27 TAM 35

28. Training Test Administrators and Proctors: Test Administration Procedures  Make sure that: Students are not facing each other if seated at tables. Students are not in seating that allows them to view other students’ answers. There is sufficient space (at least three feet) between students.  The test script must be read verbatim. Test administrators should become familiar with script before the first day of testing.  Determine the appropriate Option A or B to be read by test administrators.  Student’s identification must be checked when students are admitted to the testing room each day.  Electronic devices must be out of arm’s reach and turned-off. S L I D E 28 TAM 7-9

29. Training Test Administrators and Proctors: Test Administration Procedures (continued)  If a student starts a test and leaves without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test.  Attendance rosters and seating charts define groups tested together and help to maintain a record of student room assignments. The use of seating charts or recording of specific seat assignments is strongly recommended.  Test administrators are required to actively monitor students during a test session. It is not appropriate to talk on the telephone, grade papers, read, or work on the computer during testing. S L I D E 29 TAM 25

30. LP and Braille Test Administration Procedures  Students using large print materials must record answers in the large print documents. If a test administrator records a student’s responses, they must be recorded directly into a large print document. Remember that RECORDING responses is not the same as TRANSCRIBING responses.  District/school personnel may not transcribe student responses from large print and Braille documents into regular print answer documents; however, they may transfer answers from defective documents. S L I D E 30 TAM 62

31. Supervising Test Administration During Testing: Ensure that Students: Have appropriate test materials on desks Use only No. 2 pencils Work independently Mark their answers in the appropriate area Do Not: Allow students to talk or make any disturbance Talk with students about any test item Help students answer any test item Check through writing folders Return writing folders to students after they have been collected Discuss test items or answers with students even after all test materials have been returned and testing has ended S L I D E 31 TAM 22

32. Required Administration Information  Students assigned to the room –Student Name and Florida ID Number  Attendance Information – Present, Present but Invalidated, Absent, Withdrawn  Unique Security Numbers of the Writing Folder Assigned to Each Student S L I D E 32 Schools must maintain the following information for each testing room: TAM 17

33. FCAT Administration Record S L I D E 33 www.ctb.com/fcat

34. Proctors S L I D E 34 StudentsProctors 1–30 studentsTest Administrator* 31–60 studentsTest Administrator and 1 Proctor 61–90 studentsTest Administrator and 2 Proctors *It is recommended that a proctor be assigned to rooms with 30 or fewer students whenever possible. TAM 12

35. Proctor Duties and Responsibilities School personnel Prepare, distribute, and collect materials under direct supervision of the test administrator Complete student grid sheets Non-school personnel Assist in monitoring test administration only May NOT participate in any of the test administration procedures (e.g., preparing, distributing, and collecting) May only be used as an “extra pair of eyes” May NOT assist in rooms where family members are tested  MDCPS students may NOT serve as proctors. S L I D E 35 TAM 12; Training Packet 18-19

36. Sample Security Log S L I D E 36 TAM 85

37. Test Invalidation Policies and Procedures 1.The document is defective. 2.A student last name, student FL ID number, district number, school number, OR grade level on a label is INCORRECT. 3.A label has been placed over another label. 4.The student has an electronic device during testing. 5.The student is disruptive or is caught cheating during testing. Test administrator must discuss the situation with the school coordinator before a final invalidation decision is made. S L I D E 37 The appropriate DNS bubble MUST be gridded on a USED document if: TAM 15-16 It is not necessary to invalidate UNUSED documents if they are packaged with NOT TO BE SCORED materials.

38. Test Invalidation Policies and Procedures (continued) The appropriate DNS Bubble MAY be gridded if: 6.A student becomes ill and is unable to finish, OR is not allowed the correct amount of time. Consideration: Was the student provided adequate time to respond to the prompt? Yes – submit the document for scoring No – invalidate that test on the document and handle it accordingly If the validity of the test has not been compromised, you may allow a student to return to the testing room during the same school day for the remainder of time left for the test. S L I D E 38 TAM 15-16

39. S L I D E 39 Sample DO NOT SCORE (DNS) & UNDO Bubbles Writing Sample TAM 15; 10

40. Organizing Test Materials for Return  Every day, verify the return of all secure materials from test administrators.  Verify DNS and UNDO bubbles.  Make copies and file the following: Original Security Checklist Records of required administration information collected by test administrators all SSS Security Logs  Set aside NOT TO BE SCORED materials S L I D E 40 TAM 37

41. Organizing Test Materials for Return (continued)  Prepare TO BE SCORED test materials into stacks in the following order: FL K-8 Virtual School Program TO BE SCORED documents Connections Academy (78/0700)—all grades Florida Virtual Academy (79/0801)—all grades Home Education Program TO BE SCORED documents McKay Scholarship Program TO BE SCORED documents CTC Scholarship Program TO BE SCORED documents Hospital/Homebound Program TO BE SCORED documents Your school’s TO BE SCORED documents by grade level. S L I D E 41 TAM 37-48

42. Preparing TO BE SCORED for Return  Complete the appropriate Document Count Form for each grade level, if appropriate. Verify that you have included all documents from make-up sessions before you complete each form.  Place each completed document count form on top of the first stack of corresponding TO BE SCORED answer documents.  Complete the Answer Document Return Summary. Transfer the information from each document count form to the Answer Document Return Summary. Verify that the number of documents returned and the number of documents indicated on the count forms match the entries on the Answer Document Return Summary.  Complete and secure Paper Bands. Do not use staples, paper clips, or tape. S L I D E 42 TAM 38-49

43. Florida K-8 Virtual School Program TO BE SCORED Documents for Return  Connections Academy Ensure that all scorable answer documents are correctly gridded. Place all TO BE SCORED answer documents in the envelope marked Connections Academy and seal it.  Florida Virtual Academy Ensure that all scorable answer documents are correctly gridded. Place all TO BE SCORED answer documents in the envelope marked Florida Virtual Academy and seal it. S L I D E 43 TAM 46; 48

44. Sample Document Count Form S L I D E 44 TAM 38

45. Sample Answer Document Return Summary  Preidentified with District Name and District Number S L I D E 45 TAM 39

46. Sample Paper Band S L I D E 46 TAM 40

47. Large Print and Braille: Return Envelopes  Prepare one envelope for each student, to contain: Large PrintBraille  Completed Document Count Form  Large Print Writing Folder  Completed Document Count Form  Braille Final Writing Sheets containing student responses  Braille Writing Folder  Regular Print Writing Folder S L I D E 47 TAM 64-67

48. Large Print and Braille: Returning Materials  Verify the completed information on the outside of each student's return envelope and seal the envelope.  Place the appropriate large print and Braille materials into the boxes in which they arrived for return.  Seal the boxes.  Place a WHITE (SSS) label on each box. S L I D E 48 TAM 64-67

49. Packaging Diagram S L I D E 49 Hospital Homebound Program (13/9732 or 13/5042) TAM 48

50. Preparing NOT TO BE SCORED for Return  Place all NOT TO BE SCORED documents in boxes Unused non-preidentified and preidentified Writing folders, Defective documents, and Writing folders with DNS bubble gridded. S L I D E 50 TAM 49

51. Writing Return Label Reference Chart Materials IncludedLabel Color “TO BE SCORED” MaterialsRED “NOT TO BE SCORED” MaterialsYELLOW Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and Braille notes) WHITE S L I D E 51 TAM 47-48; 67

52. District Coordinator Only Box  Planning Sheets (used and unused)  Original Security Checklist  Original Test Administration Record(s), or equivalent school- developed document(s)  Original SSS Security Logs  Copy of the Answer Document Return Summary Form(s)  Copy of the Large Print and Braille Answer Document Return Summary, if applicable  Original Accounting for All SSS Secure Documents  Original School Procedural Checklist No return label needed – mark box District Coordinator ONLY S L I D E 52 TAM 49

53. Updates for 2009 FCAT Writing  Test group codes will not be used for this FCAT Writing administration.  All grade levels will use an unsealed four-page writing folder that contains a writing prompt and 2 lined pages for students to record their responses.  Planning sheets are separate handouts from the writing folders.  No early return calibration schools. S L I D E 53

54. Reminders for the 2009 FCAT Writing  School-wide plan to appropriately handle the following: Electronic devices Extended break/lunch schedule Selecting one of the two options available in the test script (Option A or B)  Only trained, certified teachers may serve as test administrators. S L I D E 54

55. Reminders for the 2009 FCAT Writing (continued)  Students may not have any electronic or recording devices at their desks, clipped to their belts, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy.  Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. Please carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures. School administrators, school assessment coordinators, test administrators, and proctors must sign an FCAT Administration and Security Agreement. S L I D E 55

56. Online Comment Forms  Comment Forms are located at www.ctb.com/fcat Click on Spring 2009 FCAT Test Administrator School Coordinator S L I D E 56 TAM 49; 63

57. Training Materials Links  The SSS vendor’s training materials are available online at: www.ctb.com/fcatwww.ctb.com/fcat Click on 2009 Spring FCAT  Training materials from today’s training are available online at: http://oada.dadeschools.net/TestChairInf o/InfoForTestChair.asp S L I D E 57

58. Contact Information Student Assessment and Educational Testing FCAT Program Maria C. Bruguera, Director Email: mbruguera@dadeschools.net ormbruguera@dadeschools.net Mara Ugando, Staff Specialist Email: mugando@dadeschools.netmugando@dadeschools.net Phone: 305-995-7520 Fax: 305-995-7522 S L I D E 58