1. Copyright © 2008 State of Florida, Department of State 20 08 F A L L

2. Fall 2008 FCAT Retake Administration Schedule S L I D E 2 Grade Level Day 1 Mon., Oct. 6 Day 2 Tues., Oct. 7 Day 3 Wed., Oct. 8 Thurs., Oct. 9 Day 4 Fri., Oct.10 Day 5 Mon., Oct.13 11- Adult SSS Reading Retakes Untimed SSS Mathematics Retakes Untimed Make-upTeacher Planning Day No Testing Make-up Training Packet, back of front cover

3. Fall 2008 FCAT Retake VI and HHIP Extended Schedule  To provide the most appropriate testing conditions and to allow sufficient time for necessary accommodations for Visually Impaired (VI) students and Hospital/Homebound Program (HHIP) students, the Florida Department of Education has approved an expanded testing window as noted below: Fall 2008 FCAT Retake extended testing window for VI and HHIP students only is September 29 to October 13, 2008. S L I D E 3

4. Test Accommodations Field in ISIS  Verify that all students requiring Braille or Large Print test materials have the proper Test Accommodation documented in District’s Integrated Student Information System (ISIS). Test Accommodations field on the Additional ESE Information screen in ISIS. S L I D E 4 Weekly Briefings #3692 and 4548

5. Students to Be Tested Grades 11 through 13  Regular high school students who have not yet passed both parts of the FCAT required for graduation with a standard diploma Adult Education  Students in Adult Education classes who have not yet passed both parts of the FCAT required for graduation with a standard diploma (Adult high school students in an “adult high school credit program,” as defined in Section 1004.02(4), FS, which leads to a standard high school diploma, must meet the same requirements as other high school students.) Certificate of Completion students Florida Virtual School  Students in grade 11 or higher who are enrolled in a public school only S L I D E 5 TAM 2-3

6. Students NOT Allowed to Participate in Retake Home Education Program students Students enrolled in private schools through the McKay or Corporate Tax Credit Scholarship Program Students enrolled in grade levels Grade 10 or below S L I D E 6 TAM 2-3

7. Registration Procedures Adult Education students must register to take the FCAT in advance by Friday, September 25, 2008. Miami-Dade County Public Schools FCAT Registration Form (FM-2975) should be used to register students. Students MAY be permitted to register after this date on a space-available basis. “Walk in” or unregistered students are not to be admitted to a test session. They may only be assigned to a waiting list until student eligibility is verified. They may be scheduled for a make-up session. S L I D E 7 Training Packet 6-7

8. Accommodations Students with Disabilities  Accommodations stated in the student’s current IEP or 504 plan: Presentation Responding Scheduling Setting Assistive Devices  Emergency 504 Plan  Contact Joanne Rosen, ESE at 305-995-4697 S L I D E 8 TAM 3, 73-80

9. Accommodations English Language Learners (ELLs)  Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: Flexible Setting Flexible Scheduling Additional Time Assistance in Heritage Language Approved Dictionary S L I D E 9 TAM 3, 81

10. Test Administration and Security Procedures State and District Requirements Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/Test ChairInfo/InfoForTestChair.asp http://oada.dadeschools.net/Test ChairInfo/InfoForTestChair.asp  Adopted by School Board  General Guidelines Florida Statue and Rules School Procedural Checklist S L I D E 10 TAM, 83-86

11. Prohibited Activities Florida Statute and State Board Education Rule S L I D E 11 Reading the passages, test items, or performance tasks. Revealing the passages, test items, or performance tasks. Copying the passages, test items, or performance tasks. Explaining or reading test items or passages for students. Changing or otherwise interfering with student responses to test items. Causing achievement of schools to be inaccurately measured or reported. Copying or reading student responses. TAM 10, 83-86

12. Prohibited Activities, cont. Allowing students to handle secure materials before or after test administration. Leaving secure materials unattended. Leaving secure materials in classrooms or taking them out of the building overnight. Test administrators must NOT administer the FCAT to their family members. S L I D E 12 TAM 10, 83-86

13. Prohibition of Electronic Devices Possession of any electronic device that reproduces, transmits, calculates, or records IS cause for invalidation.  “Possession” is defined as “within arm’s reach,” even if the electronic device is not visible.  Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing. Test administrators and proctors should also turn-off their electronic devices during testing. S L I D E 13 TAM v, 23, 27, 95

14. General Security Guidelines  Provide secure storage  Restrict access ◦ (3 or fewer keys)  Handle secure materials, including affixing of labels in a limited-access area  Maintain documentation ◦ Chain of custody ◦ Book assignment to students  Train test administrators and proctors  Monitor students during lunch break or extended breaks  Do not test in a cafeteria, gymnasium, auditorium, or library  Do not allow unauthorized access to materials or content  Do not open secure materials prior to date allowed  Do not allow untrained or uncertified staff to test students o No coaching/assistance during test administration o No viewing, reviewing, copying, debriefing test content S L I D E 14 DODO NOT

15. Reporting Irregularities All school staff are professionally responsible for ensuring appropriate administration procedures and reporting any irregularities. Reporting procedures  Specified in Standards, Guidelines, and Procedures for Test Administration and Test Security Test Chairperson / Principal Student Assessment and Educational Testing Regional Center and/or Charter School Operations Appropriate investigative unit, if applicable The district will submit the required state reports of missing materials and breaches in test administration procedures on your behalf. S L I D E 15 TAM 11-12

16. Reporting Irregularities, cont. School personnel must be prepared to provide documentation and information in support of subsequent investigations of an incident.  Testing conditions and test security protocol  Testing location of students, including a list of students who tested at the same location and seating assignment  Academic history of students  Resolution of the incident  Steps implemented to avoid future losses or breaches S L I D E 16 TAM 11-12

17. Other Incidents Missing materials from shipment  Inform SAET immediately Scoring irregularities identified during state or vendor scanning, scoring, and auditing procedures  PIM reporting on notification Materials listed in state/vendor “Missing Materials Report”  Conduct thorough search  Return materials and/or provide documentation, as directed S L I D E 17

18. Test Group Codes Security measure used by the Florida Department of Education to identify testing groups. Assign a four-digit code to each testing room. Do not merge testing groups when extended time is allowed. S L I D E 18 TAM 17

19. Planning for the Test Administration Verify counts of shrink-wrap packets against packing slip and report missing materials immediately. Request additional materials, as necessary. Ensure that an adequate supply of FCAT calculators is available. Verify student information on PreID roster. Maintain a record of the security numbers of the secure test materials you receive from the district coordinator.  Security Checklist Train test administrators and proctors. Assign proctors. Review Test Invalidations Policies and Procedures. S L I D E 19 TAM 12, 39-41

20. Sample Security Checklist S L I D E 20 TAM 13

21. Steps for Verifying Student Information and Affixing a PreID Label  Verify that the student is still enrolled and will be tested.  Verify the information on the PreID Roster against the school’s student information database. The PreID Roster includes each student’s complete Social Security Number or Florida Student number FL ID# XXX-XX-6789X or FL ID# 1302345678 Because the complete Social Security Number is not printed on the label, the PreID Roster MUST be used to verify student information. It is not necessary to check both the labels and the roster because the same file is used to create the roster and the labels. If the student last name, student ID number, district number, OR school number is INCORRECT, do NOT use the label.  Always use the FL ID number, NOT the student ID number when verifying student’s information or hand-gridding an answer document. S L I D E 21 TAM 7-8

22. Sample Student Label S L I D E 22  Affix the label in the box in the lower left corner of the student grid sheet.  Do not remove labels once they have been affixed.  Do not place a label over another label. TAM 8

23. Hand-Gridding Student Answer Documents Test and answer booklets must be hand-gridded according to the directions in the Test Administration Manual. Guidance on coding the correct grade level information on Retake answer documents is provided in the Test Administration Manual. The Florida ID number should be coded NOT the student ID number. S L I D E 23 TAM 4-7

24. Large Print (LP) and Braille (BR): Instructions for Completing Student Grid Sheets S L I D E 24 IMPORTANT DISTINCTION: For LP users, the student grid sheet on the front cover of the large print test and answer book must be completed. For BR users, the student grid sheet of the regular print test and answer book must be completed and included in each student's return envelope. Complete each student’s grid sheet in one of the following ways: Affix the student’s verified PreID label to the label area on the APPROPRIATE grid sheet, or Grid the APPROPRIATE student grid sheet by hand TAM 62-63

25. Sample Student Grid Sheet S L I D E 25 Content Assessed Student Label Area Form Code Security Number Area Timing Tracks Registration Mark Student Demographic Information Timing Tracks Student Information (must be completed by the student) School Use Only DNS and UNDO bubbles TAM 9

26. Document Configuration and Materials Allowed During Testing S L I D E 26 DOCUMENT TITLE MCGR SR & ER Reading SSS Retake Test and Answer Book  Mathematics SSS Retake Test and Answer Book  Materials Needed for Retake FCAT Calculator SSS Mathematics Reference Sheet TAM 4

27. Training Test Administrators and Proctors  All personnel involved in the FCAT administration must receive training prior to the FCAT administration and sign a FCAT Administration and Security Agreement Form. All signed forms must be retained at the school site for 1 year following the release of results.  Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. Please carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures.  Only instructional certified personnel may serve as test administrators.  Instructional certified personnel AND support staff may serve as proctors. S L I D E 27 TAM 10-11, 83-86

28. FCAT Administration and Security Agreement Form S L I D E 28 TAM 89

29. Training Test Administrators and Proctors: Preparing for Testing  At the time of registration and before scheduling the student to participate in a test session, the student’s eligibility for the test must be verified.  Make sure that each room is free of distractions and has Comfortable seating Good lighting Adequate ventilation  Remove or cover all visual aids in the room, such as posters showing mathematical or scientific concepts.  Post the signs that are provided in your Test Administration Manual. S L I D E 29 TAM 17-19

30. Training Test Administrators and Proctors: Test Administration Procedures  Make sure that: students are not facing each other if seated at tables students are not in seating that allows them to view other students’ answers there is sufficient space (at least three feet) between students  The test script must be read verbatim. Test administrators should become familiar with script before the first day of testing.  Determine the appropriate Option A, B, or C to be read by test administrators  Student’s identification must be checked when students are admitted to the testing room each day.  Electronic devices must be out of arm’s reach and turned-off. S L I D E 30 TAM v, 11, 20, 62

31. Training Test Administrators and Proctors: Test Administration Procedures, cont.  If a student starts a test and leaves without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test.  Attendance rosters, seating charts, and test group codes define groups tested together and help to maintain a record of student room assignments. The use of seating charts or recording of specific seat assignments is strongly recommended.  Test administrators are required to actively monitor students during a test session. It is not appropriate to talk on the telephones, grade papers, read, or work on the computer during testing. S L I D E 31 TAM 17, 21; Training Packet 12, Attachment F

32. LP and Braille Test Administration Procedures  Students using large print materials must record answers in the large print documents. If a test administrator records a student’s responses, it must record directly into large print documents. Remember that RECORDING responses is not the same as TRANSCRIBING responses.  District/school personnel may not transcribe student responses from large print and Braille documents into regular print answer documents; however, they may transfer answers from defective documents.  FCAT talking calculators may not have a change sign key (+/-) which is used to perform operations involving negative numbers. Test administrators may perform only actions involving negative numbers requested by the student using a regular FCAT calculator then read the display to the student. S L I D E 32 TAM 63-65

33. Supervising Test Administration During testing, ensure that students: have appropriate test materials on desks use only No. 2 pencils do not have books, notes, scratch paper, or electronic devices of any kind (including, but not limited to, cell phones, MP3 players, or electronic games), even if they do not use them do not talk or make any disturbance do not ask for help answering any test questions work independently mark their answers in the appropriate area Do NOT: talk with students about any test item help students answer any test item check through books return books to students after they have been collected discuss test items or answers with students even after all test materials have been returned and testing has ended read through a test book S L I D E 33 TAM 21

34. Required Administration Information  Students assigned to the room (provide Student Name and Florida ID Number)  Attendance Information –Present, Present but Invalidated, Absent, Withdrawn  Test Group Code  Unique Security Number of the Test and Answer Book Assigned to Each Student – will require more than one entry if a student is participating in both Reading and Mathematics S L I D E 34 Schools must maintain the following information for each testing room: TAM 17

35. FCAT Administration Record S L I D E 35 FCAT ADMINISTRATION RECORD Fall 2008 Reading and Mathematics Retake District/School Name:Test Administrator: District/School Number:Test Group Code(s): Grade Level Student ID NumberStudent Name Test & Answer Book Security Number Attendance* Reading Mathematics www.ctb.com/fcat

36. Proctors 1–30 studentsTest Administrator* 31–60 studentsTest Administrator and 1 Proctor 61–90 studentsTest Administrator and 2 Proctors S L I D E 36 Personnel Needed Based on Student Participation: *It is recommended that a proctor be assigned to rooms with 30 or fewer students whenever possible. TAM 11

37. Proctors, cont.  Proctor Duties and Responsibilities: School personnel Prepare, distribute, and collect materials under direct supervision of the test administrator Complete student grid sheets Non-school personnel Assist in monitoring test administration only May NOT participate in any of the test administration procedures (e.g., preparing, distributing, and collecting) May only be used as an “extra pair of eyes” May NOT assist in rooms where family members are tested S L I D E 37 TAM 11

38. Sample Security Log S L I D E 38 TAM 91

39. Test Invalidation Policies and Procedures The DNS bubble MUST be gridded on a USED document if : 1. The document is defective. 2. A student’s last name, student ID number, district number, OR school number on an affixed label is INCORRECT. 3. A label has been placed over another label. 4. A student is found with an electronic device during testing. 5. The student is disruptive or is caught cheating during testing. Grid the DNS bubble on the test and answer book Test administrator must discuss the situation with the school coordinator before a final invalidation decision is made S L I D E 39 TAM 14-15

40. Test Invalidation Policies and Procedures, cont. The DNS Bubble MAY be gridded if: 6. A student becomes ill and is unable to finish, OR is not allowed the correct amount of time (the length of a typical school day) to finish the test. Consideration: Was the student provided adequate time to respond to the test questions? And will the results be a valid representation of the student’s ability? Yes – submit the document for scoring No – invalidate that test on the document and handle it accordingly If the validity of the test has not been compromised, you may allow a student to return to the testing room during the same day for the remainder of time left for the test. S L I D E 40 It is not necessary to invalidate UNUSED documents if they are packaged with NOT TO BE SCORED materials. TAM 14-15

41. Sample DO NOT SCORE (DNS) & UNDO Bubbles S L I D E 41 Fall Retake Sample There is one DNS bubble and one UNDO bubble for each Fall Retake Test and Answer Book. TAM 14-15

42. Organizing Test Materials for Return  Every day, verify the return of all secure materials from test administrators.  Verify DNS and UNDO bubbles.  Make copies of and file the following: Original Security Checklist Records of required administration information collected by test administrators all SSS Security Logs  Set aside NOT TO BE SCORED materials S L I D E 42 TAM 43-46

43. Organizing Test Materials for Return, cont.  Prepare TO BE SCORED test materials. Separate materials into stacks by grade level. Within each grade’s stack, organize into groups by document type. For example, first stack Grade 11 Retake Reading answer documents, next stack Grade 11 Retake Mathematics answer documents, and so on. S L I D E 43 TAM 43-46

44. Preparing TO BE SCORED for Return  Complete the appropriate SSS Retake Document Count Form for each document type/grade level. Verify that you have included all documents from make-up sessions before you complete each form.  Place each completed document count form on top of the first stack of corresponding TO BE SCORED answer documents.  Complete the SSS Answer Document Return Summary. Transfer the information from each document count form to the Answer Document Return Summary. Verify that the number of documents returned and the number of documents indicated on the count forms match the entries on the Answer Document Return Summary.  Complete and secure SSS Paper Bands. Do not use staples, paper clips, or tape. S L I D E 44 TAM 47

45. Sample Retake Document Count Form S L I D E 45 TAM 44

46. Sample Answer Document Return Summary S L I D E 46 TAM 45

47. Sample Paper Band S L I D E 47 TAM 46

48. Packaging Test Materials S L I D E 48 Packaging Diagram TAM 48

49. Preparing NOT TO BE SCORED for Return  Place all NOT TO BE SCORED documents in boxes Unused test and answer booklets, Unused non-preidentified and preidentified answer documents, Defective documents, and Answer documents with all DNS bubbles. S L I D E 49 TAM 49-50

50. Return Label Reference Chart MATERIALS INCLUDEDLABEL COLOR TO BE SCORED Test and Answer Books RED NOT TO BE SCORED Materials YELLOW S L I D E 50 TAM 47, 49

51. LP and BR: Steps for Returning Materials  Make sure that each student’s envelope contains the following:  Ensure that each envelope contains documents for only ONE student  Verify the completed information on the outside of each student’s return envelope and seal the envelope  Place the appropriate large print and Braille materials into the boxes in which they arrived S L I D E 51 Large PrintBraille Completed Retake Document Count Form Large Print Test and Answer Book Completed Retake Document Count Form Regular Print Test and Answer Book Braille Test Book Braille Answer Sheets containing student responses (separated by subject) TAM 67-70

52. LP and BR: Steps for Returning Materials, cont.  Seal the boxes.  Place a WHITE (SSS) label on each box.  Return the WHITE-labeled (SSS) boxes to the district coordinator.  Place non-secure LP and BR materials into the other District Coordinator ONLY boxes or handle them as directed by the district coordinator. S L I D E 52 TAM 67-70

53. District Coordinator Only Box  Original Security Checklist  Original Test Administration Record(s), or equivalent school- developed document(s)  Original SSS Security Logs  Copy of the Answer Document Return Summary Form  A copy of the Large Print and Braille Answer Document Return Summary, if applicable  Original Accounting for All SSS Secure Documents  Original School Procedural Checklist  No return label needed – mark Box District Coordinator ONLY S L I D E 53 TAM 49

54. Online Comment Forms  The SSS comment forms are available online at: www.ctb.com/fcat for both test administrators and school coordinators www.ctb.com/fcat Click on 2008 Fall FCAT S L I D E 54 TAM 38, 50

55. Training Materials Link  The SSS vendor’s training materials are available online at: www.ctb.com/fcat www.ctb.com/fcat Click on 2008 Fall FCAT  Training materials from today’s training are available online at: http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp S L I D E 55

56. Contact Information Student Assessment and Educational Testing FCAT Program Maria C. Bruguera, Director Email: mbruguera@dadeschools.net ormbruguera@dadeschools.net Mara Ugando, Staff Specialist Email: mugando@dadeschools.netmugando@dadeschools.net Phone: 305-995-7520 Fax: 305-995-7522 S L I D E 56