1. The Office of Information Technology ITA/ISA Monthly Meeting March 21, 2014 Facilitator: Matthew Marr OIT Support Services Manager - Academic Support

2. The Office of Information Technology ITA / ISA Meeting Agenda March 21, 2014 Attendees: ITA’s, ISA’s and OIT representatives Location: Main Building (MB 0.302) with link to Frio Street (FS 2.518) Date and Time: Friday, March 21, 2014 - 2:00pm – 3:30pm This month we will have a discussion regarding SharePoint 2013. Next, we will hear about a new risk assessment tool from Security, then dive into the general OIS updates. Following that, we will hear about Windows Updates, imaging, and a desktop alert application. Next up, we will learn about mobile printing on campus. Finally, we will close out with an open discussion/Q&A session.

3. The Office of Information Technology Agenda ItemsPresenterTime Allotted SharePoint 2013 Brent League Datacenter Operations 15 min Server and Application Risk Assessment Tool Brad Cooper Office of Information Security 15 min Office of Information Security General Updates Lance Pritchard Office of Information Security 10 min Windows Updates, Zero Touch Imaging (ZTI), Desktop Alerts Frank Maniscalco, Harold Meyer Managed Solutions 20 min PrintSpot Mobile Print James Lee, Mark Williams Student Computing Services 10 min General Updates / Open Discussion Matthew Marr OIT Support Services - Academic Support 10 min

4. The Office of Information Technology SharePoint 2013 Presenter – Brent League (Slide 1) My Sites (personal sites) went live on March 14, 2014. You can access them by directing your browser to http://utsacloud-my.sharepoint.com/.http://utsacloud-my.sharepoint.com/ The default quota is 250MB, but it can be increased. OneDrive (formerly SkyDrive) – This is a document library seen from within your My Sites and Team Sites. The disk quota is 25GB. OneDrive can be configured to synchronize files between multiple locations. Download the sync client from your OneDrive site..

5. The Office of Information Technology SharePoint 2013 Presenter – Brent League (Slide 2) The ability to create NEW Team Sites will be announced on Monday, March 24, 2014. The URL will be https://utsacloud.sharepoint.com/sites/oit/dc, etc. where OIT and DC are dependent on your department and a sub site name.https://utsacloud.sharepoint.com/sites/oit/dc The default quota is 15GB and can also be increased. Currently evaluating a tool to migrate EXISTING Team Sites to SharePoint 2013. San Antonio SharePoint User Group https://utsacloud- my.sharepoint.com/personal/brent_league_utsa_edu/Blog/_layouts/15/start.aspx#/default.aspxhttps://utsacloud- my.sharepoint.com/personal/brent_league_utsa_edu/Blog/_layouts/15/start.aspx#/default.aspx

6. The Office of Information Technology Office of Information Security Presenter – Brad Cooper Discussion of a new server and application risk assessment tool Demonstration: (https://mysecurity.utsa.edu)https://mysecurity.utsa.edu

7. The Office of Information Technology Office of Information Security Presenter – Lance Pritchard General Updates Protecting Mobile Devices https://one.utsa.edu/sites/oit/OITConnect/security/Pages/Mobile- Device-Security.aspxhttps://one.utsa.edu/sites/oit/OITConnect/security/Pages/Mobile- Device-Security.aspx

8. The Office of Information Technology Managed Solutions Presenters: Franks Maniscalco/Harold Meyer Windows Updates How they are pushed to a computer How a user can manually run the updates This is not Windows Updates via Microsoft website Imaging Process Windows 8.1 OS Windows 7 OS – Zero Touch Imaging (ZTI) for reimages Desktop Alerts Alertus

9. The Office of Information Technology Student Computing Services Presenters: James Lee/Mark Williams PrintSpot Mobile Print Introduction to PrintSpot Mobile Print for Students which will be tied in with UTSA Mobile App Can be used on SmartPhones, iPads, Tablets, Laptops and desktops from anywhere The setup process and used with MyUTSA User IDs Not accessible with Guest Cards PrintSpot Website Updated

10. The Office of Information Technology General Updates Presenter: Matthew Marr BOX – currently in contract negotiations with vendor Unified Messaging – technical details are being finalized Reminder – Meeting location, day, and time change for Spring 2014 Location – MB 0.312 and FS 2.518 Day – 2 nd Friday of April and May (possible change for summer) Time – 2:00 p.m. to 3:30 p.m. Huge “Thank you” to Joe Tobares and the Academic Technology staff Questions and Answers