1. Presented by BUREAU OF CONTRACT MANAGEMENT (BCM)

2. I.Division Tab ……………………………………………………………………………3 II.Action Items ………………………………………………………………………….5 III.Notes …………………………………………………………………………………….6 IV.Signature Items …………………………………………………………………….7 V.Processing Items …………………………………………………………………..8 VI.Tools ……………………………………………………………………………………..9 VII.Contract Search …………………………………………………………………..12 VIII.Procurement Search …………………………………………………………….17 IX.Provider Search …………………………………………………………………….21 X.Reports ………………………………………………………………………………...23 XI.Service Codes & Rates…………………………………………………………..24 XII.Contact Information ……………………………………………………………..27

3. The Division Contracts tab is where you will find a list of all open contract items (from Drafts to those contracts and amendments (“contracts”) with Division for Signatures) for your division.

4. Once you are in the Division Contracts tab, all of the tabs listed above will appear. The first two tabs are 1) Contract Drafts (contracts that have not been released to BCM by a division) and 2) contracts that are Not Accepted by BCM for processing (i.e. a contract rejected by BCM for not having the correct attachments). The tabs outlined in red are contracts that are now in process.

5. Action Items are those that BCM is awaiting your input on. In the first item listed above, the Contract Analyst needs you to answer a question or provide clarification on an issue. The Processing State tells you which BCM staff is waiting for your response.

6. Check the Notes section anytime you receive an email from a BCM staff member stating that he/she is waiting for Clarifications/Corrections. To get to the Notes tab: 1) click on the Log ID#; 2) Select the Notes tab.

7. Contracts that are With Division For Signature are listed here and include how many days they have been out for signature.

8. Under the Processing Items tab, in the Processing State column, you will be able to see all contracts for your division, from those just released to BCM, to those with Division for Signatures. You will also be able to see Contract Type, the Contractor’s name, and current status of all contracts/amendments in process.

10. Contract Search Contract Number Contractor Name Contractor DBA Name Log ID# Tax ID# Begin/End Date Contact Name Purpose and Scope Procurement# Service Code(s) Procurement Search Procurement# Division Provider ID Provider Name Below are the various search methods found under Tools

11. Providers Provider ID# Provider Name Tax ID# Address City, State and/or Zip Code Legal Status Reports Service Codes & Rates Service Code Service Name Contract Type Unit/Kind

12. This is the page on which you conduct a contract search.

13. The results from a Contract Number search. To find out more about a particular contract, click on the Log ID. Click on “Search” after entering the search info above

14. By clicking on the Contract Number above, you will be taken to a screen on which you can see all of the commodity codes, notes, amendments and the process log for that Contract Number. Clicking on Show Detail for further details about the contract. Viewing the Contract Number

15. Results from Contractor Name Search: 1) Search by Contractor Name; then 2) limit your results by selecting your Division Code.

16. Results from Service Code Search, Contractor Name, DCFS only, completed processing : 1) Search by Contractor Name; then 2) limit your results by selecting your Division Code.

17. Under the Tools tab, select the Procurement Search tab. Next, enter a Procurement Number (do not enter “DHS” prior to the Procurement Number) and you will see the following result: Click here for more information on this Procurement Number, such as Service Description, Services Codes, Division Names, etc.

18. Notes tab will let you know of any action related to the procurement.

19. Reponses tab, shows that a proposal has been received and any action is noted in Comments.

20. Awards tab, shows that an award has been made. Any additional details related to the Award is found in Comments.

21. Using the Providers tab, under the Tools menu, you can complete a search of all Providers.

22. Providers Tab, you can search by Provider ID Number, Provider Name, Tax ID Number, Address, City, State, Zip Code or Legal Status.

23. Under the Reports tab you can review and/or print a summation report for your division. The report will provide you with a variety of information, including the total number of contracts and amendments processed, the average number of days to process, the number of contracts completed, etc.

24. Search for Service Codes or Service Name, and then narrow by Division: Next, you can click on the service code for more information about that particular code.

25. In addition to the information contained above, you can selected the Print Page tab, which will bring up a pdf file of information stored for that Service Code.

26. Results from the Print Page tab:

27. BCM Contacts Bureau of Contract Management: (801) 538- 4225 Contract Manager: (801) 538-4295 Purchasing Agent: (801) 538-4415