1. Microsoft Consolidated Campus Agreement
This presentation provides an overview of the Microsoft Consolidated Campus Agreement (MCCA) licensing program for the University of California.
MCCA 2015 Renewal

2. Microsoft Account Team
Mark Garcia
Office 365 Architect
(720)
Devon Morris
Services Exec
(425)
Jeff Williams
Account Exec
(425)
Louie Meletlidis
Tech Strategist
(916)
Danny Knight
CRM Specialist
(801)
Leslie Rich
SQL & BI Specialist
(720)
Jason Lucas
Datacenter Specialist
(425)
Tim Den Hartog
Engagement Manager
(949)
Brent Farr
Azure Specialist
(801)
Victor Shumskiy
Voice Specialist

3. Microsoft volume licensing options
Select Plus
MCCA
Perpetual licensing
Acquire software licenses as needed
Office and Windows products require that you license each computer
CALs provide the option to license devices or users
Software Assurance is optional
Annual subscription licensing running from July 1 – June 30 each year
Standardize licensing for all users
License your entire FTE faculty + staff count and deploy the software to all users and computers
Software Assurance is included
Upgrade rights for all products
Home use rights for Office
VDI rights for Windows
E-learning: Self-guided online training
License mobility for servers
Select Plus
Perpetual licenses refer to licenses you own outright. For instance, if you purchased Office Pro Plus 2010 via Select Plus, when you want to upgrade to Office Pro Plus 2013 you will need to purchase Office Pro Plus 2013 licenses. If you purchase Software Assurance* (SA) with the licenses, you will have the rights to upgrade to the latest version of software when it releases so long as your SA coverage is active.
MCCA
As a subscription program, under MCCA you are leasing the rights to use the software so long as you continue the lease each year. You are granted the rights to use any version of the software licensed including the latest and greatest because all licenses carry Software Assurance (SA). The program requires that you license your entire department’s full-time-equivalent (FTE) faculty + staff count and in doing so, you have the rights to deploy the licensed software to all department owned computers. As an example, suppose you license all 100 FTE in your department but you have over 300 computers – by licensing all of your department’s FTE, you have the rights to deploy the licensed software on all 300+ computers.
MCCA is the ideal licensing model for departments that are looking to:
Standardize their end user environments on a common platform or set of tools
Stay current on technology
Simplify software licensing and reduce the overhead of license administration
Provide software to students through lab computers, terminals, and kiosks
The University of California MCCA subscription runs from July 1 through June 30 each year. New departments can enroll anytime with prorated pricing up to 6 months before the July 1 anniversary date.
* Software Assurance is the name of Microsoft’s license maintenance program. It provides upgrade rights to new versions of the software released during the period when you have active SA coverage. It also provides many other benefits listed in the Software Assurance Benefits slide later in this presentation.

4. Total FTE faculty and staff
Calculating FTE
Full time faculty
Part time faculty ÷ 3
Full time staff
Part time staff ÷ 2
Total FTE faculty and staff
EXAMPLE
Employee Count
Full-time faculty = 15
Part-time faculty = 15
Full-time staff = 50
Part-time staff = 20
Total employees = 100
FTE Count
Full-time faculty = 15
Part-time faculty = 15 ÷ 3 = 5
Full-time staff = 50
Part-time staff = 20 ÷ 2 = 10
FTE employees = 80
FTE = Full Time Equivalent
Please note: Non-Information Worker employees such as maintenance, grounds keeping, and cafeteria staff who do not use a computer as a part of their job may be excluded from the faculty/staff FTE employee count if they do not use institutional devices.
Student employees are counted as part-time faculty if they are in academic roles such as a TA. Student employees that are not in academic roles are counted as part-time staff.
If your department wants to provide software to students of the department, you can license students through MCCA. Student FTE counts are calculated the same was as Faculty FTE counts: Student FTE Count = Full time students + (Part time students ÷ 3)

5. Desktop package options
Desktop with Enterprise CAL
Desktop with Core CAL
Desktop with Core CAL
Office Professional Plus 2013 / Office for Mac 2011
Windows 8 Professional / Enterprise Upgrade
Windows Server 2012 CAL
Exchange Server 2013 Standard CAL
SharePoint Server 2013 Standard CAL
Lync Server 2013 Standard CAL
System Center Endpoint Protection 2012
System Center Configuration Manager 2012 CML
System Center Virtual Machine Manager 2012 CML
Windows 2012 Rights Management Services CAL
Exchange Server 2013 Enterprise CAL
SharePoint Server 2013 Enterprise CAL
Lync Server 2013 Enterprise CAL
System Center Operations Manager 2012 CML
System Center Data Protection Manager 2012 CML
System Center Service Manager 2012 CML
System Center Orchestrator 2012 CML
System Center App Controller 2012 CML
Exchange Online Protection
Exchange Online Archiving for Exchange Server
The Desktop with Enterprise CAL includes all of the components listed in the Desktop with Core CAL.
Office Professional Plus – use any version of Office including the recently released Office Professional Plus 2013
Windows Professional Upgrade – use any version of Windows including Windows 8 Enterprise
Windows Server CAL – provides direct and indirect access to Windows Server
Windows Rights Management CAL – secure your data and communications by locking s and documents
Exchange Server Standard CAL – messaging, calendaring, contacts, tasks, and notes
Exchange Server Enterprise CAL – unified messaging:  voic and fax delivered to your Outlook Inbox, Journaling, and anti-spam/AV filtering
Exchange Online Protection – Hosted AV and anti-spam filtering that removes all of the spam traffic from your internet connection
Exchange Online Archiving for Exchange Server – Hosted archive with unlimited storage for up to 68 years
Lync Server Standard CAL – instant messaging and presence
Lync Server Enterprise CAL – audio, video, and web conferencing
SharePoint Server Standard CAL – provides portals, document management, workflow management, search, and more
SharePoint Server Enterprise CAL – collect info with online forms, track KPI’s, display BI through dashboards, and provides a private Web 2.0 social network for your school
System Center Endpoint Protection – AV and anti-malware filtering for clients and servers
System Center Configuration Manager CML – provides imaging, patching, updating, software provisioning and de-provisioning, inventory management, power management, and reporting for your computers
System Center Data Protection Manager CML – backup and recovery system for your computers
System Center Operations Manager CML – monitors the health and performance of your computers
System Center Service Manager CML – help desk ticketing and management system
System Center Virtual Machine Manager CML – manage VDI images and clients
System Center Orchestrator – automate workflows between System Center components
System Center App Controller - provides a common self-service experience that can help you easily configure, deploy, and manage virtual machines and services across private and public clouds
$39
$45

6. Product Offering classification
Each product has an Offering classification of either
Faculty/Staff – requires ordering for entire FTE count
Student – requires ordering for entire student FTE count
Additional Product – ordered as needed
Products with both Faculty/Staff & Additional Product classifications
Part #
Product Name
UC Price
Offering
Pool
Breakeven
B A
MapPoint (32-bit)
$14.00
Additional Product
Applications
>36% of FTE
B F
$5.00
Faculty/Staff
Purchase for all FTE
H A
Project Professional w/1 Project Server CAL
$53.00
>11% of FTE
H F
$6.00 A
SQL Server CAL
$15.00
Servers
>33% of FTE F
D A
Visio Pro
$46.00
D F
EJF A
Windows MultiPoint Server CAL
$7.00
>71% of FTE
EJF F
6VC A
Windows Remote Desktop Services (RDS) CAL
6VC F
Product Offering Classifications
All products have an Offering classification that designates whether you need to license your entire FTE count or can add just the quantities you need.
Faculty/Staff – requires ordering for the entire faculty + staff FTE count
Student – requires ordering for the entire student FTE count
Additional Product – ordered as needed
Platform products such as the Desktop packages, CAL suites, Office, and Windows require that you license your entire FTE count.
Servers products and other applications can be added as needed.
There are some products with multiple classifications and they offer different prices based on which method you license them. For these products, if you need them for a certain percentage of your FTE count, it will be more cost effective to license them as Additional Products or licensing them for the entire FTE count. The breakeven points are listed in this slide.

7. SQL Server licensing – Server + CAL vs Per Core
Ideal for non-critical environments with basic workloads and relatively few users
All SQL Servers (physical & virtual) need a SQL Server license
All users and/or devices that access SQL server directly or access applications that house data in a SQL database will need a SQL Server CAL
Per Core
Ideal when:
There is a large number of users
The users are uncountable (external facing workloads)
You need highly available mission critical workloads (SQL Server Enterprise)
Physical SQL Servers require that you license all cores with a minimum of 4 cores licensed
Virtual SQL Servers requires that you license all virtual CPUs with a minimum of 4 cores licensed
Gain unlimited virtualization rights by licensing all cores on a physical host server through MCCA
SQL Server Edition
Licensing Options
Server + CAL
Per Core
Enterprise 
Business Intelligence
Standard

8. New products available through MCCA
Part Number
Product Name
UC Price
Offering
Purchase Unit
GG A
Dynamics AX Core Server
$4,410
Additional Product
1 Year
GD A
Dynamics AX Enterprise CAL
$717
GF A
Dynamics AX Functional CAL
$276
GF A
Dynamics AX Self Serve CAL
$22
GG A
Dynamics AX Server
$1,183
GG A
Dynamics AX Store Server
$189
GG A
Dynamics AX Task CAL
$79
UTD A
SQL Parallel Data Warehouse - 2 Core License
$3,498

9. MCCA 2015 Renewal timeline March April 25 24 March/April
Renewal notifications
sent
March/April
Update FTE and server counts, submit orders
April 24
2015 Renewal Deadline

10. Next steps in renewing MCCA
Review and update your FTE counts
Choose the appropriate Desktop package
Add additional products (servers, CALs, applications, tools, etc) and update quantities
Submit your order by April 24
University of California’s Microsoft Account Exec = Jeff Williams, ,
University of California’s Microsoft Reseller (SHI) = Lynda Olander, ,

11. Additional Information

12. Online Services
Online Services are ordered on their own agreements outside of MCCA Contact Jeff Williams to order

13. Azure Pass for Researchers
Microsoft Research is offering grants valued up to $40,000 to universities and non-profit research labs
More
Grant application:

14. storsimple for Hybrid Cloud Storage
Purchase $60k in Azure Monetary Commitment – get the 8100 FREE
StorSimple Appliance
8100
8600
Capacity
Usable Local Hard Drive Capacity
15TB
40TB
Usable SSD (eMLC) Physical Capacity
800GB
2TB
Effective Local Capacity
15-75TB
40-200TB
Max Capacity (including cloud)
200TB
500TB
MSRP
$100,000
$170,000
Manage data growth and lower storage costs up to 60%
Cloud storage is used to offload inactive data from on-premises and for storing backup and archive data
Inline deduplication and compression reduce storage growth rates and increase storage utilization
Solid state drives (SSD) deliver low-cost input/output per second
Streamline storage and management
Primary, backup, snapshot, archive and offsite storage are converged into a hybrid cloud storage solution
All storage functions are controlled centrally from an Azure management portal *
Automated cloud snapshots replace costly remote replication and time-consuming tape management
Improve disaster recovery and compliance
Instant recovery downloads only the data needed by applications for fast RTOs (recovery time objectives)
Data retention is determined by software policies instead of backup system capacity or tape rotations
Disaster recovery testing can be done without disrupting normal daily operations
Migrate and copy data through the cloud
StorSimple Virtual Appliance makes enterprise data available to VMs running in Azure for dev/test, disaster recovery and DR testing, and other cloud applications *
Data uploaded to the cloud can be accessed from other sites for recovery and data migrations

15. Enterprise Mobility Suite
Azure Active Directory Premium
Intune
Azure Rights Management

16. Azure AD Premium
Extend Active Directory to the cloud to simplify user access to any cloud app
Consistent identity
Single sign-on to over 2500 SaaS applications
Protect sensitive data and applications
Multi-factor authentication
Machine learning-driven security reports for visibility and threat management
Reduce calls to the Help Desk by enabling self-service for your employees
Self-service password reset
Self-service group management

17. for mobile device management
Remote management of mobile devices and computers – even those not joined to the domain
Provide employees with self-service enrollment from the devices of their choice
Deploy certificates, WiFi, VPN, and profiles automatically once a device is enrolled
Enforce password protection and encryption of mobile devices and computers
Install corporate applications from the self-service Institution Portal
Secure institutional data through policies that prevent data leakage
Remote wipe data from lost/stolen devices
Gain insights with hardware and software inventory reporting
Monitor mobile devices and computers for problems
No infrastructure required – Intune is a cloud service
Integrate with existing System Center Configuration Manager (SCCM) deployments

18. Azure Rights Management
Safeguard sensitive information with easy-to-use policy templates
Company Confidential – Read Only
Do Not Forward
Persistent protection of files
Files are encrypted at rest and in transit
Set document and expiration dates
Access rights protected files from Windows computers and mobile devices
Windows Phone, iOS, and Android

19. EMS Pricing Part Number Product Name UC Price Offering Purchase Unit
3R A
Azure Active Directory Premium - Per User
$6.00
Additional Product
1 Year
U7U A
Intune Add-on for Core CAL/ECAL/Desktop Subscribers - Per User
$4.80
SE A
Azure Rights Management - Per User
Total
$16.80
AAA F
Enterprise Mobility Suite - Per User
$11.64
Faculty/Staff

20. Visual Studio w/MSDN Per-user license for development and testing
Install and use as many instances of the software as needed
Software for Development & Testing
MSDN Operating Systems
MSDN Platforms
Visual Studio Pro with MSDN
Visual Studio Test Pro with MSDN
Visual Studio Premium with MSDN
Visual Studio Ultimate with MSDN
Toolkits, SDKs, Driver Development Kits ü
Windows, Windows Server
Windows Azure
$100 monthly credit
$50 monthly credit
$150 monthly credit
Microsoft SQL Server
Microsoft Office
Microsoft Dynamics
All Other Servers (SharePoint, Exchange, Lync, etc.)
Windows Embedded ü 
Additional Benefits
Technical Support Incidents 2 4
E-Learning Course Collections 1
Visual Studio TFS 2013 CAL
Visual Studio Online services
Load Testing Virtual User Pack
Visual Studio Deployment Standard 2013
MCCA 2015 Price
$89
$120
$54
$92
$250
$545
Academic Part Number (SKU)
G A
3VU A
77D A
L5D A
9ED A
9JD A

21. Upcoming End of Support Dates
Product
Lifecycle Start Date
Extended Support End Date
Operations Manager 2005
11/24/2004
1/13/2015
Systems Management Server 2003
1/20/2004
Forefront Client Security
8/2/2007
7/14/2015
Windows Server 2003
5/28/2003
Windows XP Embedded
1/30/2002
1/12/2016
Internet Explorer 8
Dynamics CRM 3.0
12/1/2005
4/12/2016
SQL Server 2005
1/14/2006
System Center Data Protection Manager 2006
10/22/2005
Visual Studio 2005
1/27/2006
BizTalk Server 2006
6/23/2006
7/12/2016

22. Microsoft Windows Server 2003
Microsoft support ends July 2015
Sites requiring continued support will need to contract with MS for continued support
It would be advantageous to negotiate with MS for coverage of all required UC sites at a reduced cost
The IT COE will consolidate all requirements and negotiate with MS on behalf of the UC Enterprise if the following information is provided by April 1:
How many Windows 2003 server “instances”* will you require?
How long will you need support beyond July 2015?
*Instance = any version of the server software, physical or virtual, that is created, stored, or run on a server to which the customer wants to deploy a security update for a particular product. The total count should equal the number of times the security update will be deployed, rather than the physical number of servers.
Contact: Diane Yoder -

23. Microsoft Event Calendar
Access the calendar here:
Upcoming events
Date
Time (Pacific)
Subject
Location
3/16-19/2015
All Day
Microsoft Convergence 2015
Atlanta, GA
3/18/2015
11am - 12pm
Identity and Mobility, Driving a Connected School Environment
Online
3/19/2015
1pm - 2pm
Optimize Your EPIC Solution on Microsoft Cloud Platform
3/26/2015
What's New in Microsoft Azure for Education
4/29 - 5/1/2015
Microsoft Build 2015
San Francisco, CA
5/4-8/2015
Microsoft Ignite 2015
Chicago, IL

25. Software Assurance Benefits
Software Assurance (SA)
This is the name of Microsoft’s software licensing maintenance program. In addition to provide the rights to new versions of the software, there are a host of additional benefits listed on this slide.
Updated Software Assurance Benefit Guide for Academic Customers:

26. Qualifying Operating Systems
New Enterprise Agreement / Open Value
Existing Enterprise Agreement / Open Value
Select
(All except academic)
Open
Academic
Windows 8 (32-bit or 64-bit)
Enterprise x
Pro
Windows 8
Windows 8 Single Language
Windows 7 (32-bit or 64-bit)
Professional
Ultimate
Home Premium
Home Basic
Starter Edition
Windows Vista (32-bit or 64-bit)
Business
Windows XP (32-bit or 64-bit)
Tablet Edition
XP Pro N
XP Pro Blade PC
Home & Starter Edition
Windows 2000 Professional
Windows NT Workstation 4.0
Windows 98 (including 2nd Edition)
Apple Macintosh
Windows Upgrade
Check out the Academic column
The Windows upgrade license requires a qualified operating system to upgrade from
As an EES subscriber, order new computers with a lesser, more cost effective edition of Windows and upgrade to your standard image

27. Office 365 Education

28. Office 2013 Pro Plus and/or Office 2011 for Mac
Office for iPad and Office for Android tablets Office Mobile for Android & iPhone
Per-user licensing allows installation on up to 5 computers,
5 tablets, and 5 mobile phones
Click to Run technology for rapid first time use
4/16/2017
HD video & web conferencing with desktop sharing
Lecture capture and white boarding
Instant Messaging & Presence across firewalls
Skype federation
Unlimited OneDrive cloud storage
Departmental Sites (500MB/user)
Office Online – real time co-authoring
Share documents securely inside/out
Collaboration, sharing, workflow, eDiscovery
50GB mailbox for faculty, staff, and students
Voic & unified messaging
Free/busy hybrid coexistence
Integrated personal archiving
Retention policies, eDiscovery, legal hold, DLP, encryption
Private Social networking between faculty, staff, and students

29. Office 365 Education packages
Office Online
Exchange Online
Plan 1
SharePoint Online
Lync Online Plan 2
Office 365
Plan E1
Exchange Online Plan 2
Plan 2
Plan E3
Plan E4
Office 365 ProPlus **
Lync Online Plan 3
Exchange Online for Alumni
Project Online
Student Advantage
Office 365 ProPlus
Students
Free
Free
$2.27/month
$2.73/month
Faculty & Staff
Not Available
Free
$4.09/month
$5.45/month
MCCA Desktop Subscribers
Not Available
Free
$2.00/month
$3.50/month
* Prices shown are UC prices from SHI
** Beginning December 1, 2014 all MCCA participating departments are eligible for Office 365 ProPlus at no additional cost.

30. Office 365 Education package details
Exchange Online
Plan 1 – 50 GB of , calendaring, contacts, tasks, notes, personal archive, anti-virus, anti-spam, and e-discovery
Plan 2 – Plan 1 + Unlimited GB mailbox, voic , legal hold, unlimited immutable policy enforced archive for up to 68 years, DLP, Azure Rights Management (ARM), encryption
Lync Online
Plan 1 – Presence, instant messaging, 1:1 audio/video calling, file transfers, and anti-virus
Plan 2 – Plan 1 + 1:250 audio/video/web conferencing, white boarding, application and desktop sharing, smartphone app support
Plan 3– Plan 2 + Enterprise Voice/PBX, 10-digit routable phone numbers, calling to PSTN
SharePoint Online
Plan 1 – Personal portal, Yammer Enterprise social network, OneDrive for Business with unlimited file storage and sharing per user, document creation/collaboration/protection, version control, anti-virus, SharePoint sites (500MB/user of pooled storage)
Plan 2 – Plan 1 + online forms, dashboards, Access/Excel/Visio Pro services, BI, PowerView, FAST Search, data visualization, site mailboxes, AD RMS, encryption
Office Online
Web creation, viewing and editing of Word, PowerPoint, Excel, and OneNote files. Multi-party editing. Requires SharePoint Online.
Office 365 ProPlus
Run Office Pro Plus 2013 and/or Office for Mac 2011 on up to 5 computers, use Office Mobile on up to 5 smartphones, click-to-run technology, offline access
Project Online
Run Project Server in the cloud for enterprise project management and portfolio management. Requires SharePoint Online.
Within each component are component plans – for instance, Exchange Online Plan 1 and Exchange Online Plan 2. The component plans listed in blue are free and those listed in black are fee based.
Free components Paid components

31.  Office 365 Plan E1 Office 365 Plan E3 Office 365 Plan E4
Exchange Online
, Calendar, Contacts   
Lync Online
IM, Presence, Web Conference   
Standard
Services
SharePoint Online and OneDrive
Team sites, Video, storage, sharing   
Yammer
Enterprise Social   
eDiscovery Search
One tool for and Documents   
Office Online
Edit Office documents in a browser   
Office
Project Online
Manage projects   
Office 365 ProPlus (included if eligible)
Office Pro Plus or Office 2011 for Mac, Office for iPad   
Rights Management Services
Encrypt , Documents  
HOW
Self-Service
IT driven
Free and Premium
eDiscovery Hold/Export , DLP
Advanced compliance – Legal tools  
Advanced
Services
BI, PowerPivot, Visio services
Data Analysis  
Voic support
Unified Messaging in Inbox  
Full Voice with PSTN
Replace PSTN 

32. New Services UC Price Per User/ Month Plan Includes Faculty Students
Yammer Enterprise
Yammer Enterprise for Office 365
Free
Cloud-based enterprise social solution that allows for knowledge sharing and team or organizational collaboration
Power BI
Power BI for Office 365
$5.44
$2.72
Cloud-based business intelligence (BI) solution that works from within Excel and Office 365 to analyze and visualize data in a self-service way.
Azure AD Premium
Azure Active Directory Premium services
$0.50
Advanced capabilities of Azure AD including login branding, self service password reset, Multi-factor auth for on prem, write back, security reporting, etc.
Visio
Visio Pro for Office 365 $2
$1.5
Subscription version of the advanced diagramming software, including roaming access and click to run
Project
Project Pro for Office 365 $1
Subscription version of Project Professional client software with roaming access and click to run
Project Online
Online-only version of project server, delivering enterprise Project, Program and Portfolio Management
Project Online with Project Pro for Office 365
$1.50
Subscription version of Project Professional client with online capabilities of Project Online
Plan
Includes
Faculty
Students
Alumni are treated as external users and EC (external connector, a Windows server license) is required if they want to authenticate them with AD. Alternatively, we also have a grant letter that allows Institution to use ECs at no charge for alumni if Institution has licensed CAL for all its staff / faculty and students.