1. Office of the New Mexico Secretary of State Business Filing System – Phase 2 Change Request Presented to the DoIT Project Certification Committee
June 25, 2014

2. Project Scope
Replace six (6) disparate and/or legacy systems with a single modernized software solution.
Implement a consistent revenue collection and receipting process.
Utilize a consistent user interface theme for processing filing requests for both internal and external users (web based).
Deploy a single customer access point methodology for constituent self-service.
Implement a modern and supportable software platform utilizing the latest Microsoft .Net framework.
Implement a proven COTS solution.
Utilize parameter driven software architecture to provide for future modification/enhancements of business logic.
Utilize existing SOS computing architecture.

3. Implementation Strategy
Phase 1 (to be completed July 2014)
Notary Public Commissions
Apostille Certificates
Service of Process Summons and Complaints
Facsimile Signature Filings
Agriculture Lien Filings
Uniform Commercial Code Filings
Trademarks and Service Marks Registrations
Phase 2 (to be completed June 2015)
Partnerships Filings
Corporate/Limited Liability Company Filings

4. Certification History
Total Project Appropriation
Funding Source – Laws 2013, Chapter 227, Section 7 (10)
Amount - $1,215,000
Funding Source – Laws 2014, Chapter 63, Section 4
Amount - $11,000
Project Initiation & Planning – May 23, 2013
Amount - $215,000
Project Implementation Phase 1 – December 2013
Amount - $861,000
Project Implementation Phase 2 – June 2014 (Current Request)
Amount - $150,000

5. Major Deliverables & Schedule Project Implementation Phase 1:
Due Date
Project Initiation – Project Kickoff, Detailed Project Plan & Development Environment Installation/Configuration
1/2/2014 thru
2/15/2014
Phase 1 - JAD/GAP Analysis
2/18/2014
Phase 1 - Data Model and Database Design
2/26/2014
Phase 1 – Functional Requirements
3/10/2014
Phase 1 – Technical Design
Phase 1 – QA Plan
Phase 1 - Training Plan
Phase 1 – Data Conversion
5/14/2014
Phase 1 – Application Customization
6/20/2014
Phase 1 – User Acceptance Testing
Phase 1 – Training
Phase 1 – Data Conversion (Production Pull)
6/26/2014
Phase 1 – Application Operational in Production
7/1/2014

6. Major Deliverables & Schedule Project Implementation Phase 2:
Due Date
Phase 2 - Gap Analysis Sessions
August – October 2014
Phase 2 - Data Model and Database Design
Phase 2 - Requirements Documents
Phase 2 - Technical Design
Phase 2 - QA Plan
Phase 2 - Training Plan
Phase 2 – Application Customization
January – March 2015
Phase 2 – User Acceptance Testing
April – May 2015
Phase 2 – Training
Phase 2 – Data Conversion Production Pull
June 2015
Phase 2 – Application Operational in Production
July 2015

7. Project Timeline

8. Project Accomplishments
SOS & PRC Corporations “As-Is” and “To Be” Documents completed February/April 2013:
RFP Development – May/June 2013
RFP Award – November/December 2013
IV&V Contract Established – October 2013
Software Security Assessment – May/June 2014
Phase 1 Implementation – July 2014

9. Budget Category Description FY14 FY15 Consulting Services $175.5
Procurement Management, IV&V, Project Management, Security Assessment
$175.5
$190.0
Software
Development & Implementation of NMBFS
$507.7
$352.8k
Total
$683.2
$542.8k

10. Contracts Vendor Description Amount PCC Technologies $900.0
Software licenses, development, implementation
$900.0
CSW Enterprises
Contract project management services
FY14- $139.7
FY15 - $150.0
Nick Behrmann
IV&V services
$50.0

11. IV&V Status IV&V – Nick Behrmann - $50K budget
Mr. Behrmann actively attends project meetings and iterative testing sessions
Latest report shows overall status in the Green Zone, and Overall Trending in the Improving Zone.
Report Highlights: Cooperation between vendor and agency is great and vendor is very responsive and accommodating to agency needs.

12. Questions?
Thank you