1. Cooking Matters e-Survey Training
May 2017

2. What will be covered: e-Survey Overview Tablet Basics
How to Connect to Wi-Fi
Pre Class Steps/Prep
First Class
Smart Phone How To
After First Class
Last Class
After Last Class
Additional Information

3. e-Survey Overview

4. Overview of e-Survey
Share Our Strength is moving to an e-Survey process for Cooking Matters curriculum
e-Surveys will be fully implemented across all partners starting July 1, 2017
Share Our Strength’s Cooking Matters

5. What curriculum will use e-Survey:
Cooking Matters for Adult and Families
Store Tours, Pop-up Tours and Event Day Tours
Available in: English, Spanish, French and Portuguese
Share Our Strength’s Cooking Matters

6. Collection Methods Tablet Smart Phone Survey is completed offline
Surveys will have to be uploaded after class
Uses data plan or Wi-Fi if available at site
Information is instantly uploaded
Tablets are the preferred method
GSFB will be providing 6 tablets to be shared among Nutrition Educators
- multiple participants can use the same tablet to take the survey
- as an alternative participants can choose to use their own smart phone to take the survey
Share Our Strength’s Cooking Matters

7. Tablet Basics

8. GSFB will be providing tablets for the e-Survey
Kindle Fire (5th Generation)
6 Tablets per Bin
Each tablet is numbered
Green Tablet Case
Charger
Additional Supplies
Card with e-Survey links
Power cord for charging
Plastic case for storing and transporting
The Kindle Fire will arrive set up with the
Qualtrics Application which will be used
to take the survey
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9. USB Port for Charging Power Button
This card will also be provided in your tablet box
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10. Share Our Strength’s Cooking Matters

11. Are found at the bottom of the screen
Tablet Home Keys
Are found at the bottom of the screen
Will bring you back to the previous screen
“Home” Button - Will bring you back to the home screen
Will display all open applications on the tablet
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12. Connect Tablets to Wi-Fi

13. Connect Tablets to the Wi-Fi
When you receive your set of tablets you will have to connect them all to your office Wi-Fi
Select Settings
When you receive the tablets you will have to connect them to your Wi-Fi connection if available
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14. Select Wireless
Select Wi-Fi
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15. Select your local Wi-Fi Network and enter the password
You should now be connected to the Wi-Fi and will not have to complete these steps again; unless the Wi-Fi connection or password changes

16. Pre Class Steps/Prep
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17. REMINDER: Complete and send in Course Scheduling Form
When possible send form at least one month prior to the start of class
All course paperwork can be found on the GSFB web portal

18. this will be required to complete the e-Survey
Get course code
7 digit number
this will be required to complete the e-Survey
is provided after Course Scheduling Form is received by GSFB
Can be found on the manila Gift Card Envelope that you will receive from GSFB prior to the start of your class
Check tablet batteries; charge if needed
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19. 4. Pack tablets and paperwork Tablets Course Code Attendance Sheet**
Participant Waivers
Volunteer waivers (if needed)
Paper Surveys/Pens (just in case…..)
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20. Attendance Sheet Should be using new 2017 Attendance Sheet
Discuss importance of participant initials
Can use up to 5 letters
Is not case sensitive
Must use same initials for pre and post survey
Initials should be recorded on attendance sheet so participant has reference to what they used on pre survey
Should be using new 2017 Attendance Sheet
New column to record participant initials

21. Participant Waivers
Waivers will still be completed on paper and kept on file
Liability waiver is required
Media waiver is optional
Note on the attendance sheet if participants signed the waivers as this information will be needed to complete the end of course survey
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22. First Class

23. Tablet Setup (before participants arrive)
When you arrive at the class location turn on tablets using the silver power button on the top of the tablet
Slide your finger across the screen to get to the home screen. Passwords are not required
Select the Qualtrics Application which is on the home screen
Add video
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24. Select the appropriate survey for your class
- Be sure to select “Pre” course survey
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25. 5. Select “Take Survey”
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26. 6. Change language if needed
Language can be changed at any point throughout the survey
Languages available include:
English
Spanish
French
Portuguese
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27. 7. Complete Required Information
Required information includes:
Course Code
Partner Code
Zip Code (use course location)
Participant Initials
Participant initials will be entered when they arrive at the class and is included in the next steps
If these boxes are not completed participant will be redirected to RED boxes to complete before moving on to complete the survey
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28. When participants arrive
Ask participants their initials:
Write initials on attendance sheet
enter initials in the appropriate box on the e-Survey then select “Next.”
Can use up to 5 letters
Are NOT case sensitive
2. Hand the tablet to participant once survey questions appear on the “Next” screen
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29. E-Survey is now ready for participant
3. Participants will complete demographics and survey questions
At the bottom each screen they will select “Next” to move to next set of survey questions
Reminder: just as with the paper surveys participants are not required to answer questions on the survey that they are not comfortable with.
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30. 4. Thank you page-
Participants should show this page to Course Coordinator/ Nutrition Educator when complete
Course coordinator/ Nutrition Educator should double check participant initials on the attendance sheet
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31. 5. Close the participant survey by selecting the X in the upper right hand corner of the screen
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32. The tablet is now ready for the next participant to take the survey.
Several participants can use the same tablet to complete the survey
From this screen the Nutrition Educator will have to repeat steps to enter the unique identifiers:
Course Code
Partner Code
Zip Code (of course location)
Participant Initials
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33. Smart Phone How To

34. 1. Open a browser and type in appropriate e-Survey link
Course specific e-Survey web links will be provided in each bin.
Wi-Fi or Data Plan is required when using Smart Phone
If Wi-Fi is available provide password
If Wi-Fi is not available the app will use about 1MB of data plan for pre- survey (equivalent of uploading a high resolution photo or streaming 30 seconds of video).
Survey uses about 1MB of data for pre-survey and less than 1MB of data for the post-survey
Share Our Strength’s Cooking Matters

35. 2. Provide required information for participant to enter
Required information includes:
Course Code
Partner Code
Zip Code (of course location)
Participant Initials
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36. 3. Complete the e-Survey
Select “NEXT” at the bottom of the screen to move on to the next set of questions
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37. 4. Show the final “Thank you page” to Coordinator/ Nutrition Educator
Nutrition educator should record initials on the attendance sheet as shown in next slide
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38. 6. Survey will automatically upload because it is taken online
5. Coordinator/ Nutrition Educator will write down participant initials on the attendance sheet
6. Survey will automatically upload because it is taken online
DMG
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39. After First Class

40. This must be done within 48 hours of your first class
Upload e-Surveys
Each tablet used in class will have to be uploaded As Soon As Possible after the first class
This must be done within 48 hours of your first class

41. Select the Qualtrics application on the home screen
Select the appropriate course survey from the list
Select “Upload Responses” this will be done on all tablets used in class
Share Our Strength’s Cooking Matters

42. Once surveys have been uploaded the number of “recipient responses” should change to zero
“Uploaded responses” will then indicate the number of responses uploaded from that tablet.
** remember to turn tablets off when not in use
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43. Second Class
If new participants may be attending pack tablets and paperwork.
Tablets
Course Code
Attendance Sheet
Participant Waivers
Volunteer waivers (if needed)
Paper Surveys/Pens (just in case…..)
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44. Last Class

45. What you will need Tablets Course Code Attendance Sheet
Paper Surveys/Pens (just in case…..)
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46. Tablet Setup (before participants arrive) Same as Before First Class
When you arrive at the class location turn on tablets using the silver power button on the top of the tablet
Slide your finger across the screen to get to the home screen. Passwords are not required.
Select the Qualtrics Application found on the home screen
Select the appropriate survey for your class
Be sure to select “Pre” course survey
Select “Take Survey”
Complete Required Information (Course Code, Partner Code, Zip Code and Initials)
Select Next
Add video
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47. Provide participants with attendance and waiver information
For example:
this participant attended 4 classes
signed only the liability waiver X X X X X
Attendance should be tracked throughout the course
Reminder waivers should be signed and kept on file; if a participant does not remember if they did or did not sign the waiver refer to the attendance sheet
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48. Attendance tracking
Attendance is completed as part of the post course e-Survey
Participant will select the number of classes attended
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49. Waiver Will continue to be signed in paper form and kept on file
Participant will indicate which waiver(s) they signed by selecting appropriate bubble on the post e-Survey
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50. The “FOR STAFF USE ONLY” section of the paper surveys is now captured within the e-Survey
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51. After Last Class

52. Surveys should be uploaded As Soon As Possible after the last class
Upload e-Surveys
Surveys should be uploaded As Soon As Possible after the last class

53. Select the Qualtrics application on the home screen
Select the appropriate course survey from the list
Select “Upload Responses”

54. Once surveys have been uploaded the number of “recipient responses” should change to zero.
“Uploaded responses” will then indicate the number of responses uploaded from that tablet.
***Denise will check course number to see that surveys were uploaded and indicate number of surveys uploaded to confirm with nutrition educator.

55. e-Survey Follow-up
After the first and last class you will receive an from Denise Gaudette to confirm the number of uploaded surveys matches the total number of participants.
Please notify Denise if:
a class is cancelled
course dates have changed
the number of uploaded surveys does not match the number of participants
Any e-survey/tablet questions

56. Additional Information
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57. Paper Surveys
Are being phased out
Paper surveys will not be mailed to Share Our Strength after July 2017
Can be used in extenuating circumstances
- if paper surveys are used they will have to be entered manually via the tablet or web link
Continue collecting paper surveys for any teens classes and submit as usual. The process for teen surveys will be discussed further at a later training.
All paperwork will remain accessible through the GSFB web portal:
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58. Tablet Distribution Denise will be at the May 10 SNAP-Ed training
Please bring any questions; there will be time for Q/A during lunch to discuss
Short demonstration with tablets after lunch
Nutrition Educators will receive tablets on May 10
Tablets bins will be shared between Nutrition Educators (see next slide)
June/July SNAP-Ed training calls will have time for e-Survey Q/A
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59. Partner Agency Bin Number ACCESS Health Healthy Lincoln 1
Bangor Region Public Health & Community Services 2
Coastal Healthy Communities 3
Somerset Public Health
Healthy Community Coalition of Greater Franklin County 4
Healthy Acadia Hancock County
Healthy Acadia Washington County 5
Healthy Androscoggin
St. Mary's Nutrition Center 6
Healthy Aroostook 7
Healthy Casco Bay
Healthy Portland
Will share with GSFB
Healthy Communities of the Capital Area
Healthy Northern Kennebec 9
Healthy Lakes
Healthy Rivers 10
Healthy Northern Penobscot
Healthy Sebasticook Valley 11
Healthy Oxford Hills
River Valley Healthy Communities Coalition 12
Healthy Waldo County
Knox County Community Health Coalition 13

60. Tips
Tablet Check List will be available on the web portal. Participants are not required to enter personal info such as name, address, phone number and . This information can be left blank as long as the required information (course code, partner code, zip code and initials) is entered in that section. When tablets are plugged in they automatically turn on. Do NOT leave tablets in your car in cold/hot weather; it will drain the battery.

61. E-Survey Preview Links
I encourage you to take a few minutes to visit the preview links they will help familiarize you with the survey and how it will look for participants.
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62. E-Survey Preview Links
To Preview the e-Survey on a Phone or Computer use these links. CMA/CMP • Pre-Survey: • Post-Survey: CMF • Pre-Survey: • Post-Survey: • Pre-Survey EXTRA CHILD: • Post-Survey EXTRA CHILD: These links provide a preview only and are NOT to be used in classes
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63. Questions ?