1. Maximizing RANDA Reports for Directors and Principals
Erin Brophy-Lindo
(X28005)
Educator Effectiveness Director-HR
October 2016

2. RANDA Reports Found on the Reports Tab Charts Exports Downloads
Interactive and can be filtered
Cannot be printed or saved to PDF
Exports
Can be filtered
Generates a .csv report or an excel document
Downloads
Only includes at this time “Final Effectiveness Ratings (Bulk PDF)”
This download has an expiration of 1 week

3. Interactive Charts To create an interactive chart: Select Group
Choose academic year
Click on the Charts button
Select Report
Evaluator Assessment Element Ratings Distribution
Evaluator Assessment Sorted Elements
Evaluator Assessment Sorted Standards
Final Effectiveness Rating
Matrix of Professional Practices & MSL/MSO
Overall Professional Practices Rating Distribution
Self-Assessment Sorted Elements
Self-Assessment Sorted Standards
Student Academic Growth
Select Group
Click on “Generate” to produce the chart.
Filters
Choose School(s)
Grades (not a populated field)
Content Area(s) (not a populated field)
Status
Probationary
Non-probationary
Other
Evaluator(s)
Final Rating(s)
Click on Apply Filters

4. Interactive Charts Cont.
Interactive Features:
Clicking on any of the bars in the chart will produce a list of those educators that are in that grouping
In the list you will be able to view that educator’s Final Effectiveness Rating (Click on FER on the right)
You can clear the filter at the top of the list by clicking on “x Clear Filter” This clears all the filters and the complete list of educators will be listed.
You can see the Rubric by clicking on the “View Rubric Details” button just below the chart.
You can adjust the graph to be a stacked graph, horizontal or vertical bars or sort from high to low.

5. What is found in each Chart?
Evaluator Assessment Element Ratings Distribution- Ratings for each level of the rubric on each Element in that chosen Standard
Group (chosen by user),
Standard (chosen by user),
Status (probationary teachers/non-probationary teachers or both),
Evaluators (can see all, or choose specific evaluators to view),
Final Ratings (can see educators will all final rating levels or just those who received a particular final rating)
Evaluator Assessment Sorted Elements- Summative ratings for each element in the rubric

6. What is found in each Chart?
Evaluator Assessment Sorted Standards- Summative ratings for each Standard in the rubric
Group (chosen by user),
Status (probationary teachers/non-probationary teachers or both),
Evaluators (can see all, or choose specific evaluators to view),
Final Ratings (can see educators will all final rating levels or just those who received a particular final rating)
Final Effectiveness Rating- Ratings for each level of the rubric for each Effectiveness Level

7. What is found in each Chart?
Matrix of Professional Practices & MSL/MSO- Graph showing the distribution of educators based on their professional practices numerical score and their MSL/MSO numerical score.
Group (chosen by user),
Status (probationary teachers/non-probationary teachers or both),
Evaluators (can see all, or choose specific evaluators to view),
Final Ratings (can see educators will all final rating levels or just those who received a particular final rating)
Hovering over a dot will bring up the name and scores of the educator, clicking on the educator dot will bring up that educator in the list area below the graph
Overall PP Rating Distribution- Ratings for each level on the rubric for each Quality Standard

8. What is found in each Chart?
Self-Assessment Sorted Elements- This information is only available for those educators who have shared their self-assessments and provides the educators self-assessment results for each element in the rubric.
Group (chosen by user),
Status (probationary teachers/non-probationary teachers or both),
Final Ratings (can see educators will all final rating levels or just those who received a particular final rating)
Self-Assessment Sorted Standards- This information is only available for those educators who have shared their self-assessments and provides the educators self-assessment results for each Standard in the rubric.

9. What is found in each Chart?
Student Academic Growth (MSL/MSO)- Rating levels for each level on the MSL rubric for the Measures of Student Learning/Outcome (No data for available)
Group (chosen by user),
Status (probationary teachers/non-probationary teachers or both),
Evaluators (can see all, or choose specific evaluators to view),
Final Ratings (can see educators will all final rating levels or just those who received a particular final rating)

10. Exports To create a file for export: Choose academic year
Click on the Exports button
Select Report
Evaluation Activities Status by Educator
Evaluator Assessment Professional Practices
Evaluator Assessment Ratings
Evaluator Assignments
Evidence & Artifacts Export
Final Effectiveness Ratings
Goals and Actions Export
MSL/MSO Template Assignments
Observation Summary Export
Overdue Evaluation Activities Export
Staff Information by Location and Role
Select Group (applicable to only some of the reports not all)
Select Report Type
.CVS
Excel
Click “Generate”
A “Report Download” pop up will appear showing the status of the download. When it is complete a link will appear in the box. Click on the link to open the report.

11. What is found in each Export?
Evaluation Activity Status by Educator- Status of each part of the evaluation process for each educator (allows you to see what has been completed, what is in progress, not started.)
Evaluator
Evaluation Close First Name (if applicable)
Evaluation Close Last Name (if applicable)
Evaluation Close Date (if applicable)
Evaluation Close Reason (if applicable)
Academic Year
Evaluation Close Note (if applicable)
LEA Code (District Code for CDE)
COPMS Evaluation Number (for RANDA)
School Code (for CDE)
Training /Orientation Status
Location Name
Self-Assessment Status
Educator Group
Professional Growth Plan Status
Educator EDID (for CDE)
Mid-Year Review Status
Educator First Name
Evaluator Assessment Status
Educator Last Name
Measures of Student Learning/Outcome Status
Educator
Evaluator EDID (for CDE)
End of Year Review Status
Evaluator First Name
Final Effectiveness Rating Status
Evaluator Last Name

12. What is found in each Export?
Evaluator Assessment Professional Practices- Report indicates which professional practice was checked or not checked for every Standard, Element at the professional practice level on the rubric.
Evaluator Last Name
Evaluator Completion Date
COPMS Evaluation Number (for RANDA)
Training /Orientation Status
Each professional practice
PP1aB1= Standard 1 Element A Basic Professional Practice 1 (first check box on the rubric)
Academic Year
LEA Code (District Code for CDE)
A (1) in the report indicates the box was checked
School Code (for CDE)
A blank in the report indicates the box was not checked
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Evaluator EDID (for CDE)
Evaluator First Name

13. What is found in each Export?
Evaluator Assessment Ratings- Rating for each Element and overall Standard rating. Includes the overall rating for all Standards together on the Professional Practices Rubric.
Evaluator Completion Date
Ratings for each Element/Standard
E1a= Standard 1 Element a rating
S1=Standard 1 overall rating (all elements for Standard 1 together)
Professional Practices Rating
Rating Level of all Standards together (complete rubric score)
Academic Year
Professional Practices Points
LEA Code (District Code for CDE)
Number of points earned on rubric
School Code (for CDE)
Weight of Standard 1, 2, 3, 4, and 5
Location Name
Weights designated in the Master Agreement
Educator Group
Educator EDID (for CDE)
Standard 1, 2, 3, 4, and 5 Comments
Educator First Name
If any comments were made on the Evaluator Assessment in any of these Standards
Educator Last Name
Evaluator EDID (for CDE)
COPMS Evaluation Number (for RANDA)
Evaluator First Name
Evaluator Last Name

14. What is found in each Export?
Evaluator Assignments- Shows which primary and secondary evaluators are assigned to which educator.
Secondary
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
Evaluator
Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
COPMS Evaluation Number (for RANDA)
Evaluator Type
Primary

15. What is found in each Export?
Evidence and Artifacts Export- List of uploaded artifacts and evidence by each employee
File Name or URL
Last Date Updated
Added by EDID
Added by Last Name
Academic Year
Added by First Name
LEA Code (District Code for CDE)
COPMS Evaluation ID
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
Artifact Location
Artifact Type
Artifact Description
Standard Alignment

16. What is found in each Export?
Final Effectiveness Ratings- Shows the Professional Practices rating and MSL/MSO rating and the resulting Overall Effectiveness Rating
Supervisor Completion Date
Assessment Status
Professional Practices Points Scaled
Points earned on the professional practices rubric
Professional Practices Points Scaled Available
Total points available to be earned on the professional practices rubric
Academic Year
Professional Practices Rating
LEA Code (District Code for CDE)
MSL/MSO Worksheet Status- not avail. For 14-15
School Code (for CDE)
Location Name
MSL/MSO Points Scaled- not avail for 14-15
Educator Group
Points earned on the Measures of Student Learning/Outcomes (Standard 6)
Educator EDID (for CDE)
MSL/MSO Points Scaled Available
Educator First Name
Total points available to be earned on the MSL/MSO Worksheet (Standard 6)
Educator Last Name
Educator Completion Date
Overall Points Scaled
Educator Close Reason (if applicable)
Total points earned by educator on Rubric and MSL (Standards 1 through 6)
Final Effectiveness Status
Overall Rating- Final Effectiveness Rating
Evaluator EDID (for CDE)
Evaluator Comments
Evaluator First Name
Educator Comments
Evaluator Last Name
Supervisor Comments
Evaluator Completion Date
COPMS Evaluation ID Number (for RANDA)
Supervisor First Name
Supervisor Last Name

17. What is found in each Export?
Goals and Actions Export- Shows the goals and action details for the professional growth plans
Goal Name
Goal Description
Action Number
Action Description
Academic Year
Action Data for Progress
LEA Code (District Code for CDE)
Action Type
School Code (for CDE)
Mentor Name
Location Name
COPMS Evaluation Number (for RANDA)
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
Goal Number

18. What is found in each Export?
MSL/MSO Measures and Ratings-Shows the MSL/MSO template assigned to each educator, the measures in the template and scores
Measure Number
Measure Name
Measure Weight
Measure Description
Measure Attribution Type
Measure Rating Type
Academic Year
Measure Assessment Type
LEA Code (District Code for CDE)
Measure Content Areas
School Code (for CDE)
Measure Content Area Other
Location Name
Measure Much Less Than Expected Criteria
Educator Group
Measure Less Than Expected Criteria
Educator EDID (for CDE)
Measure Expected Criteria
Educator First Name
Measure More Than Expected Criteria
Educator Last Name
Measure Rating
Evaluator EDID (for CDE)
Measure Educator Comments
Evaluator First Name
Measure Evaluator Comments
Evaluator Last Name
COPMS Evaluation ID Number (for RANDA)
MSL/MSO Template Name
Overall MSL/MSO Points
Overall MSL/MSO Rating

19. What is found in each Export?
MSL/MSO Template Assignments- Shows the MSL/MSO template assigned to each educator
MSL/MSO Template Name
MSL/MSO Template Description
MSL/MSO Template Weight type
MSL/MSO Template Individual Weight
Academic Year
MSL/MSO Template Collective Weight
LEA Code (District Code for CDE)
COPMS Evaluation Number (for RANDA)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Educator
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name

20. What is found in each Export?
Observation Summary Report- Shows the summary of the number and type of observations conducted for each educator as well as number of professional practices observed and attachments
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
Formal Observation
Show type as formal or informal
Announce Type
Announced or Unannounced
Observation Status
Academic Year
Professional Practices Observed
LEA Code (District Code for CDE)
Shows just a number
School Code (for CDE)
Notes Attachments Count
Location Name
Number of attached notes/ uploads for that observation
Educator Group
Educator EDID (for CDE)
Evaluator Completion Date
Educator First Name
Educator Completion Date
Educator Last Name
Evaluator Completion Comment
Observation Start Date & Time
Educator Completion Comment
Observation End Date & Time
COPMS Evaluation Number (for RANDA)

21. What is found in each Export?
Overdue Evaluation Activities Export- Shows any actions that are overdue/ have to met deadlines and are not completed
Due Date
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
Academic Year
Evaluator
LEA Code (District Code for CDE)
COPMS Evaluation Number (for RANDA)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Education Activity
Status

22. What is found in each Export?
Self-Assessment Professional Practices- This is a listing of the educators who shared their self-assessment and the professional practices they checked off for themselves.
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
COPMS Evaluation Number (for RANDA)
Each professional practice
PP1aB1= Standard 1 Element A Basic Professional Practice 1 (first check box on the rubric)
Academic Year
LEA Code (District Code for CDE)
A (1) in the report indicates the box was checked
School Code (for CDE)
A blank in the report indicates the box was not checked
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Assessment status

23. What is found in each Export?
Self-Assessment Ratings- This is a listing of the educators who shared their self-assessment and the ratings they gave themselves for each element overall ratings for standards and the rubric.
Evaluator Completion Date
Ratings for each Element/Standard
E1a= Standard 1 Element a rating
S1=Standard 1 overall rating (all elements for Standard 1 together)
Professional Practices Rating
Rating Level of all Standards together (complete rubric score)
Academic Year
Professional Practices Points
LEA Code (District Code for CDE)
Number of points earned on rubric
School Code (for CDE)
Weight of Standard 1, 2, 3, 4, and 5
Location Name
Weights designated to the Standards
Educator Group
Standard 1, 2, 3, 4, and 5 Comments
Educator EDID (for CDE)
If any comments were made on the Evaluator Assessment in any of these Standards
Educator First Name
Educator Last Name
Evaluator EDID (for CDE)
COPMS Evaluation Number (for RANDA)
Evaluator First Name
Evaluator Last Name

24. What is found in each Export?
Staff Information by Location and Role- Shows what role educators and evaluators as assigned in RANDA and last log in date.
Non-Probationary
Other (N/A)
Grades
Grade level assigned to educator (not using this field in APS)
Academic Year
Content Areas
LEA Code (District Code for CDE)
Content area(s) assigned to educator (not using this field in APS)
LEA Name (District Name for CDE)
Last Log In
School Code (for CDE)
Primary Evaluator Name
Location Name
COPMS Evaluation Number (for RANDA)
EDID (for CDE)
First Name
Last Name
Role Code (for CDE)
Role Name
Educator Status
Probationary