1. OASYS Teacher Evaluation
Administrator Training – Part 1

2. Presentation Outline Access Views Assigning Evaluation Rights
Overview of form management
Accessing/Viewing
Finalizing
Uploading Artifacts
Detail View

3. OASYS
MyLearningPlan: OASYS is a web-based Observation and Evaluation Management System that offers district leaders fast and easy scheduling, managing, completing, and reporting of all components of the evaluation process for teachers, principals, and administrators.
SY2015: Teacher Standard Model of Evaluation ONLY

4. OASYS Trainings – PART ONE
Administrator Training – Part 1
Access, Views, Assigning Eval rights & Uploading Artifacts
User Training – Part 1
Access, Views, Acknowledging Eval Assignments (Beginning of Year Conference), Accessing Self-Reflection, & Uploading Evidence/Artifacts

5. ACCESS

6. Access District Website: Employees Quick Links: MLP Login:
(Network= Computer/ )
Username: ab012345
Password: Network Password
All administrators see the same view
Access to all view all user forms

7. VIEW OPTIONS & SYSTEM OVERVIEW

8. Administrator View Options
Top Right: District Admin Tab

9. Administrator View Options
Process View
The most “user-friendly” option & recommended for primary use
Comprehensive list for administrators of all users for which they have evaluation rights
Sort options
Detailed Evaluation View by User:
Click on a user’s name to bring into the Detail View window

10. Teacher View Options Forms Available for Teacher View: Part 1 Teacher:
Self Reflection & Evidence
Beginning of the Year Conference
Formal Observation
Pre-Conference Form

11. Admin: Process View Assigning Forms View Form Finalize/Route Element
Assigned Components (Forms) show in the Detail view window
Assigning Forms
View Form
Finalize/Route Element
View Evaluation Portfolio

12. ASSIGNING EVALUATION RIGHTS

13. Assigning Evaluation Rights
Allows administrators to assign a specific form to another administrator/themselves for completion
You do not have to assign rights in order for Teachers to have access to any of the forms
Assigning rights allows designated administrators to easily view/track progress and receive notifications/updates of form submissions
Multiple administrators can participate in the eval process – assignments do not prohibit other administrators from accessing forms assigned to other administrators

14. Assigning Evaluation Rights
“The Man with the Green Arrow”
You will only see the Assign Icon for forms that do not require scheduling
Can use the Assign function to schedule by including in the notes the appointment information and checking Notify User

15. Assigning Evaluation Rights
Assign forms to yourself if you are responsible for the final review
The form shows up in your “to-do” list
Sends confirmation to administrator assigned w/ assigned element and who completed the assignment
Option to notify user of assignment

16. VIEWING FORMS

17. Viewing Forms
All administrators have access to view any forms at any point in time
Access to edit all forms EXCEPT the Teacher Self Reflection

18. Action Buttons Action buttons at bottom of each form are: Submit Save
Flags the form as completed and queues it for acknowledgement or finalization
Save
Retains the work you just completed on the form and allows you to continue working on it at a later time. Do NOT exit any form without saving it or your work will be lost!
Save & Notify
Retains the work you just completed and allows for a message to be sent to your administrator or another administrator
Reset
Clears ALL fields in the current form
Print
Comment
Allows for the form to be annotated with a comment box

19. Form Terminology Not Scheduled Proposed Scheduled In Progress
A form that has yet to be scheduled
Proposed
A form where a date has been proposed but not yet accepted
Scheduled
A Form that has been scheduled/accepted from proposed status
In Progress
A form where the scheduled date has passed
Incomplete
A form that the teacher has been required to complete but has not yet submitted
Unacknowledged
The information on the form has been entered and the form has been submitted to the teacher for review/acknowledgement. The user has not yet acknowledged the form but has received an request
Awaiting Finalization
The teacher has acknowledged the form and it is ready to be finalized
Complete
The form has been finalized

20. FINALIZING FORMS

21. Finalizing Forms
After a form has been completed, the administrator must finalize the form in order to change the status to the next level
This function is only available to administrators and in the Process View
Option to route the form to be finalized by another administrator, notify the user and add notes

22. Finalizing Forms
If a form is finalized prematurely, click on the “View Form” Icon
Scroll to the bottom and click on “Edit Form”
User will have to resubmit and acknowledge the form the form again, but it will be editable with all of the original data intact

23. UPLOADING/MANAGING ARTIFACTS

24. Uploading/Managing Artifacts
Process View:
Evaluation Portfolio

25. Uploading/Managing Artifacts
Add Artifacts
Required Fields:
Name
Category
Rubric Alignment
File/URL
NOTE: You won’t be able to save until you click “Add Criteria”

26. Uploading/Managing Artifacts
Required rubric alignment criteria are designated with an asterisk *

27. Uploading/Managing Artifacts
File upload size is 50MB maximum
Videos/Large files should be uploaded to an external site (YouTube) and linked

28. DETAIL VIEW

29. Admin: Detail View “Large Report Window” Sort and Filter
Save sort options
Mass Features
Groups
Assign Multiple Staff
Set “Due Dates”
Export sort options to Excel File or PDF

30. Questions?