1. Kuali Time @ IU is an UPgrade
Kuali IU is an UPgrade! Lora Headdy FMS: Payroll & Kuali Time System Manager

2. Kuali Time @ IU Implementation date Sunday, February 23rd
System will be down in the early morning for approximately 3 hours
All data is being converted to new system
OneStart banner to notify employees next week
Kuali KPME Time product based on current IU TIME system

3. Accessing Kuali Time Set a bookmark Use existing kiosk
OneStart Kuali Time portal
Services > Administrative Services > Kuali Time

4. Person Info Tab Person Details: Principal ID Principal Name
Service Date
Timezone Preference
Job Details:
Job (including voucher code)
Assignment
Approver, Pay Processor, Admin
Role Details:
Displays user’s current roles

5. Employee Timesheet Activities
Timesheet creation
Friday before pay period starts
Creating nightly
Still click on clock/time detail to create on the fly
Timesheet available for enroute eDocs after 1 hr
“Change employee”
All activities demonstrated as an employee, are the same for approvers/pay processors.

6. Regular Time: Clock Entry
Employee can NOT change times or delete the timeblock.
6 minute rounding still in place.
Click Actual Time Inquiry for actual clock times.

7. New Functionality: Missed Punch
Can only be submitted for last clock action
Only one missed punch per shift
Inputs the clock action for the employee
Reportable in inquiry and in the IUIE
Missed punch entries are subject to rounding
Routes to assignment approver(s) action list
Auto Approved at end of pay period

8. Regular Time: Manual Entry
Time Detail Tab
Click on a day
Multiple time entry formats supported

9. Time Detail Activities: Editing Timeblocks

10. Time Detail Activities: Adding Non-Regular Codes

11. Time Detail: New Features
Color Coding on timesheet
Visibility of hours recorded per assignment easier for approvers
Historical data available
Use arrows at the top
Auto Lunch Deduction
Visibility of deducted hours on timesheet
Ability to delete by approver and payroll processor

12. Time Detail: Overtime Earn Code Edit
Overtime Earn Code Editing
Drop down will limit to OVT/CPE or NEP/NEC combos.
Can set the role which can edit on the work area maintenance doc.
Converted existing values

13. Time Detail: Errors & Warnings
Visibility of warnings on Time Detail and on Approver Tab.
Affordable Care
22-28 hr and 29+ warning
Earn Code specific
Ex: FMLA, Injury, NEP/NEC
Clock Location
If clock taken from unapproved IP per “Clock Location Rule”
Accrual Balance Exceeded
Ready to Approve Errors
Invalid Assignment
Overlapping Timeblocks
Standard hours (of 40) not met
More than 40 “counts as regular” hours recorded

14. Approver/ Payroll Processor Tab
Displays employees and their Work Status
Over 12 hrs=Red
Filtering by Dept, Work Area and Approval Status
Search by employee ID, name, username and Doc ID
Visibility of historical data
Warnings
Notes
Drill Down to Employee day by detail

15. Approving Timesheets
Document will still route to Action List with a link to the Approval Tab.
Approval Status Filter
Three ways to Approve
Approve button on Approval Tab
Check box select on Approval Tab
Approve button on individual timesheet
Plus sign to expand summary on the Approval tab
Click document ID to drill down to timesheet detail. Here you can make corrections, add notes and approve.

16. Live Demo Approver tab during approvals Adding time
Approval status filter
Warnings/notes
Plus sign
Approve buttons
Adding time
Drop down
Multiple day select

17. Approver/Pay Processor Admin Functions
View only of setup data:
Administrative
Department
Earn Code
Work Area
Timekeeping
Clock Location Rule
Department Lunch Deduction Rule
Shift Differential Rule
Time Collection Rule
Inquiries: Same as current TIME
Clock Log- View clock actions/IP for clock entry employees
Missed Punch- View report of missed punch documents created
Time Block History Inquiry- View every timeblock ever added/deleted on timesheet.
Time Block Inquiry- View active timeblocks
Change Target Person: Input username to drill down to employee’s timesheet detail.

18. IUIE Reporting All Time users can access IUIE.
All Datagroups and Reports rewritten/improved.
Added F/C/H indicator to enable you to only select current values
Overtime, Premium and Shift are now in the detail, no longer their own column
Exception Reporting
Totally reworked concept
Reports to enable you to dynamically define exceptions for your area.
Work in Progress
Once they are available, please give feedback and ideas for new reports to meet your needs.
Time data is for during the pay period or detail reporting. After the fact/high detail should be out of payroll/labor ledger data.

19. Support during Implementation
Kuali Time Website
Written documentation
Video Tutorials
Multiple, short videos
Decision Trees
Recording of this training
Help tab in Kuali Time
FMS Customer Service
Support form

20. Questions?
Approvers, Reviewers and Payroll Processors can leave IF you aren’t also a Payroll Manager
Additional information following questions for Kuali Time Administrators
Upcoming session info found on Kuali Time Website along with recorded webinar

21. Department & Work Area Department Work Area
Edit roles: Time Dept Admin, Payroll Processor, Payroll Processor Delegate, Dept View Only
Enabled edit of Time Dept Admin
Work Area
No longer classified by E and H
Add, Edit, Inactivate
Effective date updates when you edit
Edit roles: Approver, Approver Delegate, Reviewer
Overtime Edit Role & Default Overtime Earn Code

22. Maintenance document
Must enter description
Must click Add button
Inactive Roles section

23. Rule Maintenance
Always define at highest level, and define exceptions. Rules at employee level are hard to maintain.
Clock Location Rule
Allows establishment of IP address/subnet as an “approved location”. When clock recorded at an unapproved IP, warning will show.
Department Lunch Deduction Rule
Lunch buttons are eliminated
Establish an automatic meal deduction per shift
Shift Differential
View of existing shift rules for the university

24. Time Collection Rule Maintenance now done centrally
Campus level rules are established to determine time collection.
Only exceptions officially recorded are being converted.
To request an exception, form in TIME portal- Support Links (will be on the Help tab in the future)

25. Documentation Review what’s published Written Video Tutorials
Give feedback, and request additional videos, documentation

26. Questions?
Are you in the test environment trying it out?