CLICK ON PROXY SET UP FROM THE DROP BOX FIND THE PERSON TO BE YOUR PROXY AND CLICK ON THEIR NAME Notify payroll of your Proxy selection so we can make sure they have the access they will need CLICK ON THE “ADD” BOX SAVE CLICK RETURN TO TIME REPORTING SELECTION
PENDING : IS READY FOR APPROVAL IN THE QUE: IS WAITING FOR APPROVAL FROM HIGHER APPROVER IN PROGRESS : TIME SHEET IS STARTED BUT NOT SUBMITTED ERROR : SOMETHING IS WRONG, CALL PAYROLL FRANKIE AT EXT 2653 NOT STARTED : THE TIME SHEET HAS NOT BEEN OPENED BY THE EMPLOYEE RETURNED FOR CORRECTION : IF PAYROLL HAD TO MAKE CHANGES IT IS POSSIBLE THAT WE MAY HAVE RETURNED THE TIME SHEET TO BE “RESTARTED”, OR THE SUPERVISOR HAS RETURNED IT DUE TO AN ENTRY ERROR
If you are a Timekeeper or an approver: Access your time sheet by choosing “Access My Time Sheet” click the MY CHOICE dot. Then click on SELECT to get to Time Sheet Selection.
The title and organization number of all positions held by an employee will appear. Beside each position is a drop down box containing the dates and status of the current payroll as well as previous payrolls. Make sure to select the appropriate dates for the pay period you wish to see, enter time into or correct entries for.
Choose the appropriate Earnings type for the time to be entered. Click on ENTER HOURS for the appropriate day and earnings type. TIME IN AND OUT screen will come up, enter your time in and the time out for lunch and return from lunch and out for the day enter any other instances of leaving and returning in the same manner. Select AM or PM accordingly always round to the nearest quarter hour, military time is not needed. No matter how many times you come and go in a day the SHIFT is always a 1. Save
TIMESHEET- Return to the Time Sheet. PREVIOUS DAY- Open ins and outs of previous day. NEXT DAY- Open ins and out screen for the next day. ADD NEW LINE- Allows more entries beyond the visible ins and outs for a day. SAVE- Save new entries and changes. DELETE- Delete all the entries for that day.
Hours must be entered like a normal day for Holidays, and any other complete days off. Only at the time 40 hours have been completed in a week are hours entered into Comp time. At the time 40 hours has been worked clock out of Regular Hours. Clock in the remaining hours using the Earnings Code of COMP TIME EARNED 1 ½ times. Comp Time is never earned in the same week that Vacation Leave, Personal Leave, or Comp Time is taken. Reduce hours taken as leave instead.
Straight Comp Time is earned when an employee has not physically worked over 40 hours in a week. Examples: Part Time working over normal scheduled hours but less than 40 Hours are over 40 for the week with the additional hours from Holiday, Sick, Funeral, or Jury Duty Time is entered using earn code of Comp Time Earned.
In the situation of Overtime to be paid, at the point 40 hours have been worked all remaining hours will be entered using the earnings code Overtime 1 ½ times regular rate. Straight Overtime is entered by entering the hours on the earn code line of Overtime at regular rate. To pay out Comp Balance, Enter hours the equivalent of those in Comp Balance on the earn code line of Overtime Pay – from Comp Balance.
Position Selection-back to time sheet selection. Comments- if you need to send a comment with your time sheet. Preview- Allows you to see ins and outs and total hours by day for the whole 2 weeks. Submit for Approval- Click to submit time sheet for approval, once submitted you can not make changes, unless TS is returned for correction.
To submit your time sheet for approval click on the Submit for Approval button at the bottom of the time sheet. Enter your password, the same password you use to get into UCONNECT. This will act as your signature that you believe your time card to be accurate. The time sheet will now go to the Supervisor for approval, and then to the Timekeeper for their approval.
Restart Returns time sheet to blank (no time entered) Next- Only one week showing at a time Takes you to the Second week Previous- Only one week showing at a time Returns you to the First week
If your time sheet is returned for correction, check the comments field for direction as to the problem with the time sheet. To change hours entered previously just click on the total hours for that day the in an out screen will come up again and changes can be made. RE-SUBMIT your time sheet for approval when all corrections have been made.