Download presentation
Presentation is loading. Please wait.
1
CHIPDRIVE® Time Recording
March 2007
2
CHIPDRIVE® Time Recording – Components
Time recording terminal CHIPDRIVE® mobile Wall mount for CHIPDRIVE® mobile User cards M16 Transport card M256 PC smart card reader CHIPDRIVE® desktop pro Software 11/30/2018 © Copyright SCM Microsystems Inc.
3
CHIPDRIVE® Time Recording – Workflow
Clocking on the CHIPDRIVE® mobile with user cards Transfering clocking data via transport card to a PC Editing clocking data 11/30/2018 © Copyright SCM Microsystems Inc.
4
© Copyright SCM Microsystems Inc.
Create a new person Enter last name and first name Further information optional Create user card Select desired settings 11/30/2018 © Copyright SCM Microsystems Inc.
5
© Copyright SCM Microsystems Inc.
Setting up target time Daily Working Hours Weekly Working Hours Monthly Working Hours 11/30/2018 © Copyright SCM Microsystems Inc.
6
Daily working time – Details
Valid Clocking Core Time Normal 11/30/2018 © Copyright SCM Microsystems Inc.
7
© Copyright SCM Microsystems Inc.
Weekly working time Weekly Work Hours are automatically divided into five workdays. 11/30/2018 © Copyright SCM Microsystems Inc.
8
© Copyright SCM Microsystems Inc.
Monthly working time When specifying Monthly Working Hours, the daily target time is tied to the number of workdays. Holidays/vacation time can also be taken into account. 11/30/2018 © Copyright SCM Microsystems Inc.
9
Automatic breaks – fixed or variable
Set the rules for breaks using Details Breaks. The Details Breaks button remains inactive as long as the type of break is not selected. 11/30/2018 © Copyright SCM Microsystems Inc.
10
© Copyright SCM Microsystems Inc.
Fixed breaks Up to three Fixed Breaks can be set for each workday. The Fixed Breaks can be deactivated for specific days. 11/30/2018 © Copyright SCM Microsystems Inc.
11
© Copyright SCM Microsystems Inc.
Variable breaks The Variable Break is only added if the established conditions have been met. 11/30/2018 © Copyright SCM Microsystems Inc.
12
Options for the flexitime balance
There are general rules that apply to Carryover of time. These can be overridden for individual months by manual entry. 11/30/2018 © Copyright SCM Microsystems Inc.
13
Change carryover for a specific month
Irrespective of the settings selected for Carryover, the Carryover for a specific month can be set to a user-defined value in the Edit Bookings window. This makes it possible to transfer existing time accounts when the system is first introduced. 11/30/2018 © Copyright SCM Microsystems Inc.
14
Costs per project-hour
Costs per Hour are used for the calculation of personnel costs in project evaluations. 11/30/2018 © Copyright SCM Microsystems Inc.
15
Data maintenance – data security
CHIPDRIVE® Time Recording requires no external database. This makes the system ready for immediate use easy to administer All data are stored under a common directory in a system of text files. Data security is ensured by the following functions: create a back-up copy save directory as ZIP file relocate dataset link with existing directory unpack compressed ZIP dataset 11/30/2018 © Copyright SCM Microsystems Inc.
16
User Cards with backup funktion
Once the clocking entry data has been transferred from the CHIPDRIVE® mobile, the device memory is deleted. In case a transport card is lost, the data (up to 120 bookings) can be transferred directly from the individual user cards to the PC. 11/30/2018 © Copyright SCM Microsystems Inc.
17
Clocking on the CHIPDRIVE® mobile
Simply insert the card. The clocking entry is executed immediately and confirmed with an acoustic signal. Just the input of a project number must be confirmed by pressing the OK key. 11/30/2018 © Copyright SCM Microsystems Inc.
18
Clock In – Clock Out – Change Project
A Clock In entry normally is automatically entered when you insert the user card (provided the last entry was Clock Out). The Clock Out entry is normally made after a Clock In entry. When entering a project number or activity number a Clock Out entry changes to Change Project. 11/30/2018 © Copyright SCM Microsystems Inc.
19
Global settings: Pay Period
Default setting for flexitime balance is „Monthly, beginning on the 1st“. 11/30/2018 © Copyright SCM Microsystems Inc.
20
Global settings: Round Clocking Times
Provided interval for rounding time is 5, 10, and 15 minutes Default setting for the mode of rounding is „Round arithmetically“ 11/30/2018 © Copyright SCM Microsystems Inc.
21
Global settings: Night Shift
A night shift is a closed sequence of In and Out clocking entries that begins on one day and ends on the next. The identification of the limits can be defined as global setting. 11/30/2018 © Copyright SCM Microsystems Inc.
22
Global settings: Public Holidays
Public holidays are diarized for the whole year. 11/30/2018 © Copyright SCM Microsystems Inc.
23
View >>Edit – Clockings<<
Name Complete up to Finalized up to Clockings Interpretation Rates Statistics Details Calendar Carryover Status Online symbol (PC Time Clock) 11/30/2018 © Copyright SCM Microsystems Inc.
24
Clockings – Interpretation – Rates – Statistics – Details
Clockings: Chronological order of unprocessed actions Interpretation: Listing of working time and breaks Rates: Tariff rated breakdown of working hours Statistics: Flexitime relating to day, week und month Details: disable/enable Rules, comment 11/30/2018 © Copyright SCM Microsystems Inc.
25
Finding gaps in records
Menu – File / Incomplete Records or press button on the left-hand side To load a person's data for editing, highlight the person in the list and select Load or double-click on an entry. The software takes you directly to the day that contains the incomplete or contradictory clocking data. 11/30/2018 © Copyright SCM Microsystems Inc.
26
Complete absence clockings
16th of February is incomplete. The register Interpretation displays CP last Clocking? This means that a Clock Out entry is missing. The Insert button opens the window Insert Clocking. 11/30/2018 © Copyright SCM Microsystems Inc.
27
© Copyright SCM Microsystems Inc.
Insert clocking The missing type of booking „Out“ is automaticly selected. 11/30/2018 © Copyright SCM Microsystems Inc.
28
Manual booking for the day completed
After the manual Clock out booking the 16th of February is identified as complete booking. The system is automatically adding a fixed break at twelve o‘clock. 11/30/2018 © Copyright SCM Microsystems Inc.
29
Report for current person
A print preview of the Report for Current Person can be displayed on the Screen. There are three types of reports: Brief overview Full Rate 11/30/2018 © Copyright SCM Microsystems Inc.
30
Report – Brief Overview
11/30/2018 © Copyright SCM Microsystems Inc.
31
© Copyright SCM Microsystems Inc.
Report – Summary The summary includes all important information for payroll accounting. Vacation (sick, extra free, public holiday) is equivalent to the target time for this day. 11/30/2018 © Copyright SCM Microsystems Inc.
32
© Copyright SCM Microsystems Inc.
Report – Detailed Die Zusammenfassung enthält alle für ie Gehalts-Abrechung wichtigen Informationen. Urlaub (krank, extra frei, Feiertage) in Stunden entspricht der Sollzeit an dem betreffenden Tag. The detailed report discloses each individual booking. 11/30/2018 © Copyright SCM Microsystems Inc.
33
Annual vacation schedule
The screen Edit / Vacation displays the schedule for Vacation Sick Day Extra Free Public Holiday Entries can be done by mouse click or by using the keybord 11/30/2018 © Copyright SCM Microsystems Inc.
34
Enter individual vacation days
Individual Vacation (sick days, floating holidays) can also be entered via the context menu of the monthly calendar in the Edit Bookings window. Flextime/comp time must be entered here. 11/30/2018 © Copyright SCM Microsystems Inc.
35
© Copyright SCM Microsystems Inc.
Vacation settings Settings - general Here is where you can select between simple counting of days and vacation according to rules. Remaining vacation - general The carryover of remaining vacation can be done optionally, or eliminated. The remaining vacation for the current year can be codified manually. An expiration date (“use or lose”) can also be set for the remaining vacation time. 11/30/2018 © Copyright SCM Microsystems Inc.
36
Print out vacation schedule
11/30/2018 © Copyright SCM Microsystems Inc.
37
Print out vacation schedule
11/30/2018 © Copyright SCM Microsystems Inc.
38
Report – several people
The report for several people can be printed or optionally be exported to MS-Excel. 11/30/2018 © Copyright SCM Microsystems Inc.
39
Report – several people
Individuals are selected after choosing the month and output goal. The list can be sorted by a variety of criteria. 11/30/2018 © Copyright SCM Microsystems Inc.
40
Report – several people
When printing or exporting, the data close can also be conducted at the same time. Closed data are protected from inadvertent modification, and free up the system. Changes to settings only affect data that are still open. 11/30/2018 © Copyright SCM Microsystems Inc.
41
Reporting – export MS-Excel format
After selecting Export, the window appears for selecting fields. All time-fields in the Excel file are decimal-based. 11/30/2018 © Copyright SCM Microsystems Inc.
42
Reporting – Total Overview – Persons
The Total Overview function makes it possible to get a quick summary of who is present and what projects are being handled on specified dates. The bottom list shows the Projects that were clocked-in by the highlighted individual. 11/30/2018 © Copyright SCM Microsystems Inc.
43
Reporting – Total Overview – Projects
If the Total Overview is switched to Projects, the project list goes on top. The lower list shows individuals who have worked on the highlighted project. 11/30/2018 © Copyright SCM Microsystems Inc.
44
Reporting – Current Overview
The Current Overview shows at a glance who has clocked-in today. Entries for Vacation, Sick Leave or Open are also displayed. 11/30/2018 © Copyright SCM Microsystems Inc.
45
© Copyright SCM Microsystems Inc.
Vacation schedule The schedule displays: Vacation Sick Day Extra Free The Weekly Overview covers all individuals. Individuals without entries can be hidden and then displayed again. The week can be selected by Calendar or by clicking on the arrows above the list. 11/30/2018 © Copyright SCM Microsystems Inc.
46
Print out vacation schedule – first page
11/30/2018 © Copyright SCM Microsystems Inc.
47
Print out vacation schedule – last page
11/30/2018 © Copyright SCM Microsystems Inc.
48
Vacation schedule – MS-Excel format
The vacation schedule for several people can also be exported to MS-Excel. 11/30/2018 © Copyright SCM Microsystems Inc.
49
Annual vacation schedule – MS-Excel format
The output file includes 12 tables, one for each month. 11/30/2018 © Copyright SCM Microsystems Inc.
50
© Copyright SCM Microsystems Inc.
Rates – Definition There are 20 Rates maximum. Each Rate can be defined by giving a name. 11/30/2018 © Copyright SCM Microsystems Inc.
51
© Copyright SCM Microsystems Inc.
Rates – Standard Under the Standard menu item, six differing categories are divided into a multitude of user-defined Rating Intervals: Mon – Fri Saturday Sunday Public holidays Puplic holiday / Sunday Sunday-(Pup. Hol.)-Night 11/30/2018 © Copyright SCM Microsystems Inc.
52
© Copyright SCM Microsystems Inc.
Rates – Exceptions Exceptions are possible. For example: Special rate on puplic holifdays like christmas. 11/30/2018 © Copyright SCM Microsystems Inc.
53
© Copyright SCM Microsystems Inc.
Rates – Reporting 11/30/2018 © Copyright SCM Microsystems Inc.
54
Projects and Activities
You can enter the 8-digit Project and Activity numbers in the Arrival Booking. In addition, there is also the Change Project booking type, which allows you to change only the Project and/or Activity. For Clock In, the numbers most recently used are automatically transferred. These can then be changed, if necessary. 11/30/2018 © Copyright SCM Microsystems Inc.
55
© Copyright SCM Microsystems Inc.
11/30/2018 © Copyright SCM Microsystems Inc.
56
Create and manage projects
The File / Projects menu item leads to Project Administration. Here, you can add, modify, or delete projects. The sorting of the printed project lists corresponds to the sorting on the monitor 11/30/2018 © Copyright SCM Microsystems Inc.
57
Create and manage activities
Open the administration of activities by selecting File / Activities. Just like projects, activities have an ID, a number, and a creation date. Activities additionally have a factor that enables a variety of evaluations. An employee’s hourly rate is multiplied by this factor. 11/30/2018 © Copyright SCM Microsystems Inc.
58
© Copyright SCM Microsystems Inc.
Project reporting The menu entry Evaluate / Project opens the Project Evaluation view. You can print the stored evaluations, or check them from the print preview window. A new evaluation enables the selection of a project and a user-defined time period. 11/30/2018 © Copyright SCM Microsystems Inc.
59
Project reporting from - to
You select the project to be analyzed in this window. The time period can be openly defined. You can conduct an evaluation that includes the current day as long as all participating individuals have closed their work on the selected project, either by Clock Out or a Change to another project. 11/30/2018 © Copyright SCM Microsystems Inc.
60
Print out project report
11/30/2018 © Copyright SCM Microsystems Inc.
61
Project reporting – MS-Excel format
Export of Project Reports to MS-Excel distinguish by a high grade of flexibility: selective or all persons selective or all projects selective or all activities arbitrary time period The generated Excel file includes three tables: projects activities all work intervals for selected individuals 11/30/2018 © Copyright SCM Microsystems Inc.
62
Project reporting – MS-Excel format
11/30/2018 © Copyright SCM Microsystems Inc.
63
© Copyright SCM Microsystems Inc.
PC Time Clock The PC Time Clock software turns a workstation PC with connected and a CHIPDRIVE® smart card reader into a time recording terminal 11/30/2018 © Copyright SCM Microsystems Inc.
64
© Copyright SCM Microsystems Inc.
PC Time Clock All installations of PC Time Clock (clients) are linked to Time Recording software via the PC Time Clock Server. Workstation PC can be used as a Server. 11/30/2018 © Copyright SCM Microsystems Inc.
65
© Copyright SCM Microsystems Inc.
PC Time Clock PC Time Clock and Time Recording software can communicate via: TCP/IP (Local Network) (POP3 / SMTP) Stand-alone installation (without Server) Communication via is the ideal way to connect to branch offices: You can insert a CHIPDRIVE® mobile onsite, and send its data with the PC Time Clock to the central office. 11/30/2018 © Copyright SCM Microsystems Inc.
66
CHIPDRIVE® Time Recording – Information
This Presentation is also available for download at: 11/30/2018 © Copyright SCM Microsystems Inc.
Similar presentations
© 2025 SlidePlayer.com Inc.
All rights reserved.