1. CHIPDRIVE® Time Recording
March 2007

2. CHIPDRIVE® Time Recording – Components
Time recording terminal CHIPDRIVE® mobile
Wall mount for CHIPDRIVE® mobile
User cards M16
Transport card M256
PC smart card reader CHIPDRIVE® desktop pro
Software
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3. CHIPDRIVE® Time Recording – Workflow
Clocking on the CHIPDRIVE® mobile with user cards
Transfering clocking data via transport card to a PC
Editing clocking data
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Create a new person
Enter last name and first name
Further information optional
Create user card
Select desired settings
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Setting up target time
Daily Working Hours
Weekly Working Hours
Monthly Working Hours
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6. Daily working time – Details
Valid Clocking
Core Time
Normal
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Weekly working time
Weekly Work Hours are automatically divided into five workdays.
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Monthly working time
When specifying Monthly Working Hours, the daily target time is tied to the number of workdays.
Holidays/vacation time can also be taken into account.
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9. Automatic breaks – fixed or variable
Set the rules for breaks using Details Breaks.
The Details Breaks button remains inactive as long as the type of break is not selected.
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Fixed breaks
Up to three Fixed Breaks can be set for each workday.
The Fixed Breaks can be deactivated for specific days.
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Variable breaks
The Variable Break is only added if the established conditions have been met.
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12. Options for the flexitime balance
There are general rules that apply to Carryover of time.
These can be overridden for individual months by manual entry.
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13. Change carryover for a specific month
Irrespective of the settings selected for Carryover, the Carryover for a specific month can be set to a user-defined value in the Edit Bookings window. This makes it possible to transfer existing time accounts when the system is first introduced.
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14. Costs per project-hour
Costs per Hour are used for the calculation of personnel costs in project evaluations.
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15. Data maintenance – data security
CHIPDRIVE® Time Recording requires no external database. This makes the system
ready for immediate use
easy to administer
All data are stored under a common directory in a system of text files. Data security is ensured by the following functions:
create a back-up copy
save directory as ZIP file
relocate dataset
link with existing directory
unpack compressed ZIP dataset
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16. User Cards with backup funktion
Once the clocking entry data has been transferred from the CHIPDRIVE® mobile, the device memory is deleted.
In case a transport card is lost, the data (up to 120 bookings) can be transferred directly from the individual user cards to the PC.
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17. Clocking on the CHIPDRIVE® mobile
Simply insert the card. The clocking entry is executed immediately and confirmed with an acoustic signal.
Just the input of a project number must be confirmed by pressing the OK key.
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18. Clock In – Clock Out – Change Project
A Clock In entry normally is automatically entered when you
insert the user card (provided the last entry was Clock Out).
The Clock Out entry is normally made after a Clock In entry.
When entering a project number or activity number a Clock Out entry
changes to Change Project.
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19. Global settings: Pay Period
Default setting for flexitime balance is
„Monthly, beginning on the 1st“.
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20. Global settings: Round Clocking Times
Provided interval for rounding time is
5, 10, and 15 minutes
Default setting for the
mode of rounding is
„Round arithmetically“
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21. Global settings: Night Shift
A night shift is a closed sequence of In and Out clocking entries that begins on one day and ends
on the next.
The identification of the limits can be defined as global setting.
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22. Global settings: Public Holidays
Public holidays are diarized for the whole year.
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23. View >>Edit – Clockings<<
Name
Complete up to
Finalized up to
Clockings
Interpretation
Rates
Statistics
Details
Calendar
Carryover
Status
Online symbol (PC Time Clock)
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24. Clockings – Interpretation – Rates – Statistics – Details
Clockings: Chronological order of unprocessed actions
Interpretation: Listing of working time and breaks
Rates: Tariff rated breakdown of working hours
Statistics: Flexitime relating to day, week und month
Details: disable/enable Rules, comment
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25. Finding gaps in records
Menu – File / Incomplete Records
or press
button on the left-hand side
To load a person's data for editing, highlight the person in the list and select Load or double-click on an entry. The software takes you directly to the day that contains the incomplete or contradictory clocking data.
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26. Complete absence clockings
16th of February is incomplete. The register Interpretation displays CP last Clocking?
This means that a Clock Out entry is missing.
The Insert button opens the window Insert Clocking.
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Insert clocking
The missing type of booking „Out“ is automaticly selected.
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28. Manual booking for the day completed
After the manual Clock out booking the 16th of February is identified as complete booking.
The system is automatically adding a fixed break at twelve o‘clock.
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29. Report for current person
A print preview of the Report for Current Person can be displayed on the Screen.
There are three types of reports:
Brief overview
Full
Rate
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30. Report – Brief Overview
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Report – Summary
The summary includes all important information for payroll accounting.
Vacation (sick, extra free, public holiday) is equivalent to the target time
for this day.
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Report – Detailed
Die Zusammenfassung enthält alle für ie Gehalts-Abrechung wichtigen Informationen.
Urlaub (krank, extra frei, Feiertage) in Stunden entspricht der Sollzeit an dem betreffenden Tag.
The detailed report discloses each individual booking.
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33. Annual vacation schedule
The screen
Edit / Vacation displays the
schedule for
Vacation
Sick Day
Extra Free
Public Holiday
Entries can be done by mouse click or by using the keybord
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34. Enter individual vacation days
Individual Vacation (sick days, floating holidays) can also be entered via the context menu of the monthly calendar in the Edit Bookings window.
Flextime/comp time must be entered here.
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Vacation settings
Settings - general
Here is where you can select between simple counting of days and vacation according to rules.
Remaining vacation - general
The carryover of remaining vacation can be done optionally, or eliminated.
The remaining vacation for the current year can be codified manually.
An expiration date (“use or lose”) can also be set for the remaining vacation time.
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36. Print out vacation schedule
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37. Print out vacation schedule
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38. Report – several people
The report for several people can be printed or optionally be exported to MS-Excel.
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39. Report – several people
Individuals are selected after choosing the month and output goal.
The list can be sorted by a variety of criteria.
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40. Report – several people
When printing or exporting, the data close can also be conducted at the same time.
Closed data are protected from inadvertent modification, and free up the system.
Changes to settings only affect data that are still open.
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41. Reporting – export MS-Excel format
After selecting Export, the window appears for selecting fields. All time-fields in the Excel file are decimal-based.
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42. Reporting – Total Overview – Persons
The Total Overview function makes it possible to get a quick summary of who is present and what projects are being handled on specified dates.
The bottom list shows the Projects that were clocked-in by the highlighted individual.
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43. Reporting – Total Overview – Projects
If the Total Overview is switched to Projects, the project list goes on top.
The lower list shows individuals who have worked on the highlighted project.
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44. Reporting – Current Overview
The Current Overview shows at a glance who has clocked-in today.
Entries for Vacation, Sick Leave or Open are also displayed.
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Vacation schedule
The schedule displays:
Vacation
Sick Day
Extra Free
The Weekly Overview covers all individuals.
Individuals without entries can be hidden and then displayed again.
The week can be selected by Calendar or by clicking on the arrows above the list.
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46. Print out vacation schedule – first page
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47. Print out vacation schedule – last page
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48. Vacation schedule – MS-Excel format
The vacation schedule for several people can also be exported to MS-Excel.
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49. Annual vacation schedule – MS-Excel format
The output file includes 12 tables, one for each month.
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Rates – Definition
There are 20 Rates maximum.
Each Rate can be defined by giving a name.
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Rates – Standard
Under the Standard menu item, six differing categories are divided into a multitude of user-defined Rating Intervals:
Mon – Fri
Saturday
Sunday
Public holidays
Puplic holiday / Sunday
Sunday-(Pup. Hol.)-Night
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Rates – Exceptions
Exceptions are possible.
For example:
Special rate on puplic holifdays like christmas.
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Rates – Reporting
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54. Projects and Activities
You can enter the 8-digit Project and Activity numbers in the Arrival Booking.
In addition, there is also the Change Project booking type, which allows you to change only the Project and/or Activity. For Clock In, the numbers most recently used are automatically transferred. These can then be changed, if necessary.
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55. © Copyright SCM Microsystems Inc.
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56. Create and manage projects
The File / Projects menu item leads to Project Administration.
Here, you can add, modify, or delete projects.
The sorting of the printed project lists corresponds to the sorting on the monitor
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57. Create and manage activities
Open the administration of activities by selecting File / Activities.
Just like projects, activities have an ID, a number, and a creation date.
Activities additionally have a factor that enables a variety of evaluations.
An employee’s hourly rate is multiplied by this factor.
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Project reporting
The menu entry Evaluate / Project opens the Project Evaluation view.
You can print the stored evaluations, or check them from the print preview window.
A new evaluation enables the selection of a project and a user-defined time period.
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59. Project reporting from - to
You select the project to be analyzed in this window.
The time period can be openly defined.
You can conduct an evaluation that includes the current day as long as all participating individuals have closed their work on the selected project, either by Clock Out or a Change to another project.
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60. Print out project report
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61. Project reporting – MS-Excel format
Export of Project Reports to MS-Excel distinguish by a high grade of flexibility:
selective or all persons
selective or all projects
selective or all activities
arbitrary time period
The generated Excel file includes three tables:
projects
activities
all work intervals for selected individuals
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62. Project reporting – MS-Excel format
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PC Time Clock
The PC Time Clock software turns a workstation PC with connected and a CHIPDRIVE® smart card reader into a time recording terminal
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PC Time Clock
All installations of PC Time Clock (clients) are linked to Time Recording software via the PC Time Clock Server.
Workstation PC can be used as a Server.
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PC Time Clock
PC Time Clock and Time Recording software can communicate via:
TCP/IP (Local Network)
(POP3 / SMTP)
Stand-alone installation (without Server)
Communication via is the ideal way to connect to branch offices:
You can insert a CHIPDRIVE® mobile onsite, and send its data with the PC Time Clock to the central office.
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66. CHIPDRIVE® Time Recording – Information
This Presentation is also available for download at:
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