1. Fall 2007 Training Materials
Copyright © 2007 State of Florida, Department of State

2. Training Materials Icons
To help organize the training materials, every slide contains one or both of the following icons in the upper right corner: SC
Identifies School Coordinator slides
Identifies Test Administrator slides TA
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3. Fall 2007 Retake Administration Schedule
Test Administration Schedule
Date
Test
Testing Time
October 2–5
Reading
Untimed
Mathematics
Reading and Mathematics
Make-Up Testing
October Secure Materials
Due into District Office
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4. What’s New for the Fall 2007 Retake
Possession of any electronic device that reproduces, transmits, calculates, or records IS cause for invalidation
“Possession” is defined as “within arm’s reach,” even if the electronic device is not visible
Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing
The scripts now include revised instructions for using zipper pull tabs on test and answer books
Now a formal rule: Test Administrators should not administer the FCAT to their relatives
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5. What’s New for the Fall 2007 Retake (cont.)
A new form to report missing materials and breaches of administration procedures is now in effect
This new form can be found at (click on 2007 Fall FCAT)
The new Large Print and Braille Answer Document Return Summary should now be used for returning LP and BR materials A blank Large Print and Braille Answer Document Return Summary can be found at (click on 2007 Fall FCAT)
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6. Reminders for the Fall 2007 Retake
The computer-based Retake test has a separate manual that must be used when administering the computer-based test, and test administrators must attend a separate training session for the computer-based administration
When verifying student information, use the PreID Roster, which includes the complete Social Security Number or Florida Student Number for each student that has been preidentified
FIVE elements MUST be correct on a student PreID label:
Student last name
Student ID number
District number
School number
Grade level
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7. Reminders for the Fall 2007 Retake (cont.)
Schools must maintain an FCAT Security Log for each testing room
ALL comment forms will be available only ONLINE
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8. Students to Be Tested
Grades 11 through 13 regular and adult high school students who have not passed both parts of the FCAT required for graduation with a standard diploma
Certificate of Completion students
Three-year graduation program students (who have not passed both parts of the FCAT required for graduation with a standard diploma) in their third year in high school
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9. Students NOT Allowed to Participate in Retake
Home Education Program students
Students enrolled in private schools through the McKay or Corporate Tax Credit Scholarship Programs
Students enrolled in grade levels below Grade 10
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10. Steps for Verifying Student Information and Affixing a PreID Label
Verify that the student is still enrolled and will be tested
Verify the information on the PreID Roster against the school’s student information database
The PreID Roster includes each student’s complete Social Security Number or Florida Student Number
Because the complete Social Security Number is not printed on the label, the PreID Roster must be used to verify student information (It is not necessary to check both the labels and the Roster because the same file is used to create the Roster is also used to create the labels)
If the student last name, ID number, district number, school number, OR grade level is INCORRECT, do NOT use the corresponding label
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11. Steps for Verifying Student Information and Affixing a PreID Label (cont.)
Carefully place the label in the lower left corner of the student grid sheet in the box that reads PLACE STUDENT LABEL HERE
Grid any missing information on the student grid sheet (Incorrect information CANNOT be corrected this way)
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12. Sample Student Label
Do not remove labels once they have been affixed, and do not place a label over another label.
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13. Sample Student Grid Sheet
Content Assessed/ Test Administration
Student Information
(must be completed by the student)
Form Code
Timing Tracks
Security Number Area
Student Demographic Information
Student Label Area
Timing Tracks
School Use Only
DNS and UNDO bubbles
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14. Examples of Prohibited Activities
Reading the passages, test items, or performance tasks
Revealing the passages, test items, or performance tasks
Copying the passages, test items, or performance tasks
Explaining or reading test items or passages for students
Changing or otherwise interfering with student responses to test items
Causing achievement of schools to be inaccurately measured or reported
Copying or reading student responses
Allowing students to handle secure materials before or after test administration
Leaving secure materials unattended
Leaving secure materials in classrooms or taking them out of the building overnight
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15. Test Administrator and 1 Proctor Test Administrator and 2 Proctors
Personnel Needed Based on Student Participation:
Proctor Duties and Responsibilities:
School personnel
Prepare, distribute, and collect materials
Complete student grid sheets
Non-school personnel
Assist in monitoring test administration only (may NOT assist in rooms where family members are tested)
1–30 students
Test Administrator
31–60 students
Test Administrator and 1 Proctor
61–90 students
Test Administrator and 2 Proctors
Proctors must also be informed of the test security laws and rules prohibiting any activities that may threaten the integrity of the test. Every proctor who monitors a testing room for any length of time must sign the FCAT Security Log.
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16. Sample FCAT Security Log
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17. Test Invalidation Policies and Procedures
The DNS Bubble MUST be gridded on a USED document if:
The document is defective
A student last name, ID number, district number, school number, OR grade level on a label is INCORRECT
A label has been placed over another label
The student is caught cheating or is disruptive during testing (discuss with school coordinator and site administrator before a final invalidation decision is made)
Beginning with this administration, possession of any electronic device that reproduces, transmits, calculates, or records will be cause for invalidation.
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18. Test Invalidation Policies and Procedures (cont.)
The DNS Bubble MAY be gridded on a USED document if:
A student becomes ill OR is not allowed the correct amount of time to finish the test
Consideration: Was the student provided adequate time to respond completely to the test items?
Yes – submit the document for scoring
No – invalidate the test and return it with the NOT TO BE SCORED materials
If the validity of the test has not been compromised, you may return the student to the testing room during the same school day to continue testing.
It is not necessary to invalidate UNUSED documents as long as they are packaged with the NOT TO BE SCORED materials.
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19. General Guidelines for School Coordinators
Inventory contents of boxes within 24 hours of receipt and report missing materials immediately
Request additional materials, as necessary
Ensure that an adequate supply of FCAT calculators is available
Communicate the process for collecting required administration information (Slide 21)
Maintain a record of the security numbers of the secure test materials you receive from the district coordinator
Assign Test Group Codes
Assign proctors (Slide 15)
Explain the FCAT Security Log (Slide 16)
Train test administrators and proctors
Make sure that accommodations have been arranged
Provide appropriate test settings (Slide 20)
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20. General Guidelines (Before Testing)
Prepare the room for testing
Make sure that the school coordinator has given you a Test Group Code
Assemble materials (Test Administration Manual, pencils, FCAT Security Log, Do Not Disturb and Electronic Devices signs, and cover sheets)
Make sure that you have read the following sections of the Test Administration Manual:
General Information
Test Administrator Responsibilities
Administration Scripts
Ensure that you have received all necessary test materials (e.g., test and answer books, calculators)
Maintain your record of required administration information
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21. General Guidelines (Before Testing) Ordering Additional Materials
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22. Prepare the Room for Testing
Use classrooms whenever possible
Avoid testing in the cafeteria, gymnasium, auditorium, or library
Remove all unauthorized visual aids
Ensure that students are not facing each other when seated
Make sure that students are not in seating (stadium or staggered) that allows them to easily view other students’ answers
Make sure that there is sufficient space (at least three feet) between students
Make sure that each room is free of distractions and has:
Comfortable seating
Good lighting
Adequate ventilation
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23. Required Administration Information
As directed by the district coordinator, schools must maintain the following information for each testing room:
Students assigned to the room (provide Student Name and Student ID Number)
Attendance Information – Present, Present but Invalidated, Absent, Withdrawn
Test Group Code
Unique Security Number of the Test and Answer Book Assigned to Each Student
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24. Sample Security Checklist
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25. General Guidelines (During Testing)
If you have concerns that a student may be unable to complete a test (e.g., student is sick), contact your school coordinator so that he or she can decide how to proceed
If test and answer books are preidentified, make sure that each student receives the book with his or her name on it
Proceed to the appropriate grid sheet script if school personnel have NOT gridded or verified student information
When you have determined that student information is complete and correct, return to the appropriate subject-area script
Read appropriate scripts verbatim (make necessary modifications to the scripts only when testing students with permissible accommodations)
Pay attention to information between SAY boxes in the scripts
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26. Test Supervision Responsibilities
During testing, ensure that students:
Clear their desks of all materials except the appropriate test materials
Use only No. 2 pencils
Do not have books, notes, scratch paper, or electronic devices of any kind (including, but not limited to, cell phones, pagers, electronic games) during testing, even if they do not use them
Do not disturb others
Work independently
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27. Test Supervision Responsibilities (cont.)
YOU MUST NOT:
Talk with students about any test item
Help students answer any test item
Check through test and answer books and return them to students
Discuss test items or answers with students even after all test materials have been returned and testing has been completed
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28. Script Reminders
How to break the zipper pull tab on the test and answer book:
Hold the test and answer book down with one hand
With the other hand, gently grasp the top of the zipper pull tab
Pull OUT and DOWN
Do not attempt to remove half-oval pieces
Reminders for students:
If a student draws a line or an X through an answer, the line must NOT extend into a bubble, or the stray mark could be scanned as the answer
If a student marks in two or more bubbles, the response will be recorded as a WRONG answer
If a student circles answers instead of gridding the bubbles, the answers will NOT be scored
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29. Steps for Returning Materials to the School Coordinator
Verify that you have collected all required administration information (make a copy for your files)
Verify that your FCAT Security Log has been completed (make a copy for your files)
Remove stray reference sheets from the test and answer books
Check student grid sheets to ensure the following:
No stray marks are in the student label area and the security number area
Upper right corner has been completed by each student
DNS and UNDO bubbles have been accurately completed as necessary
Group TO BE SCORED documents using the cover sheets in Appendix C
Return materials to the school coordinator
Complete the online Test Administrator Comment Form at (click on 2007 Fall FCAT)
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30. Prepare Test Materials for Return to the District Coordinator
Verify return of secure materials
Make copies of the records of required administration information and all FCAT Security Logs, then file the copies
Separate test materials into stacks as described in the manual
Verify that the DNS and UNDO bubbles have been accurately completed as necessary
Complete a Retake Document Count Form for each grade level and document type (subject)
Complete the Answer Document Return Summary
Complete the information on each Paper Band and band each stack of TO BE SCORED documents
Go to (click on 2007 Fall FCAT) to complete the School Coordinator Comment Form
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31. Sample Retake Document Count Form
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32. Sample Answer Document Return Summary
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33. Sample Paper Band
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34. Return Label Reference Chart
MATERIALS INCLUDED
LABEL COLOR
TO BE SCORED Test and Answer Books
RED
NOT TO BE SCORED Materials
YELLOW
Large Print and Braille Materials (TO BE SCORED, NOT TO BE SCORED, and UNUSED test and answer books and braille notes)
WHITE
Non-secure materials (manuals, unused paper bands, unused Retake Document Count Forms, unused braille paper, etc.)
Original Administration Materials:
Required Administration Information
FCAT Security Logs
NO RETURN LABEL—
Mark Boxes District Coordinator ONLY
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35. Package Test Materials
Packaging Diagram
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36. Package Test Materials (cont.)
Documents:
Label (Page 49, Steps 1–6)
Materials:
Label (Page 51, Steps 1–5)
District Coordinator ONLY Boxes
(Page 51, Steps 1–6)
TO BE SCORED
Red
NOT TO BE SCORED
Yellow
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37. Large Print and Braille: General Guidelines
Make sure that you have all necessary materials (p.63 - chart)
If administering the test to students using large print, review the appropriate administration script and make the necessary modifications as directed in the manual
Read through the braille scripts and braille notes carefully BEFORE administering the test, and use them appropriately DURING the test administration
Read information regarding assistive devices (p.81), and read through the Responding section of Appendix A
Verify that each student’s name and district/school number appear in the proper places on test materials
Make sure that each student grid sheet is completed correctly (Slide 37)
Explain to students the limitations of some of the FCAT talking calculators
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38. Large Print and Braille: Instructions for Completing Grid Sheets
For LP, the student grid sheet (front cover of the large print test and answer book) must be completed
For BR, the student grid sheet of the regular print test and answer book delivered with the braille materials must be completed and included in each student's return envelope
Complete each student’s grid sheet in one of the following ways:
Affix the student’s verified label to the label area on the APPROPRIATE grid sheet OR
Grid the APPROPRIATE student grid sheet by hand
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39. LP and BR: Steps for Returning Materials to the School Coordinator
Verify that you have collected all required administration information and make a copy for your files
Verify that your FCAT Security Log has been completed correctly and make a copy for your files
Remove stray reference sheets from the test materials
Verify the accuracy of each student grid sheet
Student grid sheet has been completed correctly or has a student label affixed
DNS and UNDO bubbles have been accurately completed
Ensure that student’s name and district/school number appear in the appropriate locations (p.65 – table)
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40. LP and BR: Steps for Returning Materials to the School Coordinator (cont.)
Organize student materials and place them in LP and BR Materials Return Envelopes (you may place documents for a student in more than one envelope) as follows:
Complete the LP and BR Materials Return Envelopes according to the instructions, but do NOT seal them
Return all materials to the school coordinator
Complete the online Test Administrator Comment Form at (click on 2007 Fall FCAT)
Large Print
Braille
Large Print Test and Answer Book
Regular Print Test and Answer Book
Braille Test Book
Braille Answer Sheets containing student responses (separated by subject)
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41. LP and BR: Steps for Returning Materials to the District Coordinator
Verify the return of all secure materials
Make copies of the records of required administration information and the FCAT Security Logs, then file the copies
Verify that return envelopes contain documents for one student only and that the student grid sheet is complete and accurate for each subject tested
Complete a Retake Document Count Form for each grade level/document type for each student
Make sure that each student’s envelope contains the following materials for each subject tested:
Large Print
Braille
Completed Retake Document Count Form
Large Print Test and Answer Book
Regular Print Test and Answer Book
Braille Test Book
Braille Answer Sheets containing student responses (separated by subject)
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42. LP and BR: Steps for Returning Materials to the District Coordinator (cont.)
Verify the completed information on the outside of each student’s envelope and seal the envelope
Place the appropriate LP and BR materials into the boxes in which they arrived (p.71 - diagram)
Do NOT put any LP and BR materials in the same boxes as regular TO BE SCORED or NOT TO BE SCORED materials
Complete the LP and BR Answer Document Return Summary and place in the first LP and BR box
Seal the boxes
Place a WHITE label on each box and complete the label
Return the WHITE-labeled boxes to the district coordinator
Place non-secure LP and BR materials into the District Coordinator ONLY boxes, or handle them as directed by the District Coordinator
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43. Questions?
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