Presentation on theme: "Introductions Name Job title Carolyn Presland Regulations Manager"— Presentation transcript:
1 UK exams officer training Cambridge IGCSE First Language English 0500 and 0522
2 Introductions Name Job title Carolyn Presland Regulations Manager Daniel BraggExams Processing Task Team LeaderKerry SavageCustomer Services AdvisorOliver YatesTraining Events Co-ordinatorRebecca AshCommunications Manager – Exams Officers2
3 What are we covering today? Overview of the Cambridge Exams CycleSupport available for exams officersAccess arrangementsQ and A on Access arrangementsMaking entries – the processQ and A on making entriesCoursework samplingQ and A around coursework sampling3
4 The Cambridge Exams Cycle To make our exams administration process easier to understand we created the Cambridge Exams Cycle.The cycle groups our processes into one of six phases.It includes every phase of the exams administration process from the preparation that takes place before entries are made to handing out certificates.We use the exams cycle to structure our support for exams officers. This helps them keep track of what they need to do and when.
5 Support for exams officers We offer comprehensive support and training on all aspects of the Cambridge exams officer role:online training course introducing the Cambridge Exams Cycleonline guide to administering examsvideo tutorials showing you ‘how to’ carry out key tasksclear documentation detailing our exams’ administrative processesmonthly eNewsletteran online bank of answers to frequently asked questions:
6 Cambridge Handbook and Administrative Guide Cambridge Handbook: The regulations for conducting our examsCambridge Administrative Guide: How to administer our examsicon highlights changesOur list of our administrative forms are available in our new easy access guide from the home page of the ‘Exams Officers’ section of the website
7 Access arrangementsOur access arrangements are different from other exam boards in the UK.The difference between non-delegated and centre-delegated access arrangementsDeadlines: Non-delegated access arrangements 21 February 2014Centre-delegated access arrangements 31 March 2014Modified papers – June series deadline 21 January 2014November series deadline 1 July 2014Where are our access arrangements forms?Access Arrangements OnlineThe use of a scribeThe use of a reader
8 Timetable deviationsKey Time regulationsFull Centre Supervision
9 Any questions onaccess arrangements or timetable deviations?
10 Making entries Option codes – what are they and where can I find them? Components available for 0500 and 05220500 available entry options0522 available entry options
11 Making entriesCarry forward components – what are they and how can I use them?A mark can be carried forward once in a 13-month period.It is not possible to carry forward any marks from externally assessed papers or components
12 Making entriesUsing the Cambridge Guide to Making Entries
13 Making entries knowledge check You are entering candidates for Cambridge IGCSE First Language English They need to be entered for the Extended syllabus, the Coursework Portfolio and Speaking and Listening Coursework. Which option code do you need to enter your candidates for?ANSWER:AUBSBTBUYou are entering candidates for Cambridge IGCSE First Language English Your candidates need to be entered for the extended syllabus, coursework portfolio and carrying forward components for speaking and listening test from the November 2013 series. Which option code do you need to enter your candidates for?DYDU
14 Making entries – using your MIS package Where is your Basedata?Making entries via A2C
15 Making entries – using your MIS package Checking entry data on CIE DirectIf you made your entries through your MIS package you must make any changes to your entries through your MIS package.
17 Coursework samples and marks Teacher accreditationSubmitting samples for components 4, 5 and 6Our samples database includes details about how you select your sample, who selects the sample and how you submit your sample
19 Coursework samples and marks Component 4 – how to select the sampleThe list of candidates you need to submit samples for will be in the ‘My Messages’ section of CIE Direct at the end of March.
20 Coursework samples and marks Component 5 – how to select the sampleComponent 6 – how to select the sample
21 Coursework samples and marks How do I submit marks for components 4, 5 and 6?A2C Migration Application – you can create your marks file using your MIS system and the submit to us through the A2C Migration ApplicationCIE Direct – Go to your ‘Dashboard’ in the ‘Administer Exams’ section. You will see a list by syllabus of all the candidates you need to submit internally assessed marks for.If you use either of these methods please include a printout of the internal marks when you send us your samples for moderationIf you cannot submit your marks electronically please use the Internal Assessment Mark Sheet sent in your pre-exam despatch instead.Keep copies of all materials sent to Cambridge
22 Coursework samples and marks TimetablingSpeaking and Listening Tests (Component 5) have to be taken between the test window of 1 March 2014 – 30 April 2014Coursework portfolio (Component 4) has to reach Cambridge by 30 April 2014How do I submit coursework samples?All coursework for the samples should be clearly labelled with your Centre number, candidates’ names and the syllabus/component number, including CDs, DVDs or tapesInclude a second copy of the Internal Assessment Mark Sheet (MS1) or your MIS system or CIE Direct internal marks reportInclude the external moderation forms – Individual Candidate Record Card and the Coursework Assessment Summary Form, which should be completed by the teacher who carried out the assessment. These forms are in the syllabus.Complete and attach coursework identification labels to each sample.
23 Coursework samples and marks How do I submit speaking test samples?For more information on submitting digital files please see the ‘phase 3 area of the ‘exams officers’ section of the websiteWe must receive all samples and mark sheets by 30 April 2014