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For Beginners Mike Buhmann Reference Librarian
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How to Get Started with a Document Using Templates Sharing Documents
What We Will Be Covering Using the Internet to Search for Job What is Google Docs How to Get Started with a Document Using Templates Sharing Documents Storing Data on Google Drive Confusion with Google Drive
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What is Google Docs? Using the Internet to Search for Job An online word processor, similar to Microsoft Word, only it is based in the “Cloud”/Internet. Use it to create “Documents” such as resumes, letters, flyers, reports, etc. Part of Google Apps which includes Gmail, Google Drive, Google+, Calendar, Sheets and more Does require an Internet connection and a Google account. Can print or download Documents in a variety of formats Entwined with Google Drive, data/cloud storage part of Google
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Benefits of Google Docs
Using the Internet to Search for Job Easy to access all you need is an Internet connection with a Smart Phone, Tablet, PC or laptop. Apps available to use on phones & tablets No expensive software to download or upgrade Easy to collaborate on documents Files are stored online and are secure and readily available
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Getting Started Using the Internet to Search for Job If you don’t already have a Google account then create one at: accounts.google.com If you have a Gmail account then you already have access to Google Docs
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Getting Started After Logging into Google, use top menu to select Docs
Using the Internet to Search for Job After Logging into Google, use top menu to select Docs
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Creating a New Document
Using the Internet to Search for Job Opening a New Blank Document
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Creating a New Document
Using the Internet to Search for Job A blank document appears ready for you to get to work
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Creating a New Document
Using the Internet to Search for Job Be Sure to Give Your Document a Name No Need to click a save button. Google automatically saves your document while you work on it
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Creating a New Document
Using the Internet to Search for Job Click your mouse in the document and start typing. Typical word processing tools available to edit document.
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Working on a Document Check on older versions of a document
Using the Internet to Search for Job Check on older versions of a document
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Opening a Document to Work On
Using the Internet to Search for Job Click File/Open
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Opening a Document to Work On
Using the Internet to Search for Job A list of all your Documents and Folders appears. Click to work on
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Opening a Document to Work On
Using the Internet to Search for Job Google Documents are stored in Google Drive. 15 GB of Free storage
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Templates Using the Internet to Search for Job Templates are pre-formatted documents that you can modify These include: Resumes Letters Flyers Newsletters Brochures Reports
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Templates Using the Internet to Search for Job Finding Templates
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Templates Choose from a variety of templates
Using the Internet to Search for Job Choose from a variety of templates
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Templates Choose from a variety of templates
Using the Internet to Search for Job Choose from a variety of templates
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Using a Template Using the Internet to Search for Job A resume template, everything is customizable. Some templates may be tricky to modify because of the formatting
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Google Docs Features Using the Internet to Search for Job Comment allows you to leave notes about the document, useful when sharing
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Google Docs Features Using the Internet to Search for Job Check on older versions of a document with Revision History
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Google Docs Features Using the Internet to Search for Job Helps to avoid any data loss by technical or mental glitches Previous Versions Note these options to show more detailed information
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Google Docs Features Using the Internet to Search for Job Voice Typing, useful when wanting to add to a document while using your phone
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Sharing Documents Click share button on upper right of screen
Using the Internet to Search for Job Click share button on upper right of screen Type in addresses to share it with others Others can view or make changes to the document depending on what permissions you allow Others need a Google account to make changes
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Sharing Documents Choose the permissions you want to grant to others
Using the Internet to Search for Job Choose the permissions you want to grant to others People will be notified that a document has been shared with them and it will appear in their Google Drive account Changes people make can be viewed in Revision History
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Sharing Documents Using the Internet to Search for Job To View Documents shared with you, go into Google Drive People icon shows this icon is shared
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Sharing Documents Using the Internet to Search for Job Clicking Link Button shows the URL so people can view the file
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Sharing Documents Using the Internet to Search for Job Clicking on Share Settings you can change who and how the document can be viewed
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Saving Documents in Other Formats
Using the Internet to Search for Job Save documents in different formats such as PDF or Word Can the document as an attachment in different formats also
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Import Docs from Other Formats
Using the Internet to Search for Job Click File – Open and then Upload. Word Files can be uploaded and edited
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Thanks for Coming Questions? Mike Buhmann Reference Librarian
Using the Internet to Search for Job Thanks for Coming Questions? Mike Buhmann Reference Librarian Skokie Public Library
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