Spring 2016 Non-Writing SOL Training

Spring 2016 Non-Writing SOL Training
Presented by: Stephanie E. Haskins April 21, 2016

Training Agenda Timeline Accuracy of Student Data
Testing and Curriculum Resources What’s New? Student Registration & Test Assignments Role of Examiners Reminders for Testing Coordinators Questions

Testing Timeline Date Event April 29 Data Upload File Due to DDOT
Additional Order Request Due May 9 Non-secure/ Secure Material Delivery May 11-31 SOL Testing: See attached June 7 Last day to return materials June 15 SOL reports go home to parents

Testing Upload Additions in RED and Deletions in RED
Group Name: Consider how you want score reports to be organized. Group Code: Will NOT appear on printed reports; allows for data sorts; Max 10 characters Ethnicity/ Race: Hispanic; 32 categories ELL information: Test tier, composite, literacy, SOA-LEP, AYP-D SOA Transfer: Enrolled from another division, state, private, or home instruction after 20th day – Sept 16th or after OR Feb 22nd or after/ less than 50% enrollment AYP: If a student began school ANY day AFTER the first day OR first day of semester AND was NOT in our division last year, can be coded as AYP. May disregard reference to “September 30”. Code is a student is NOT continuously enrolled. A: within division B: outside division/ within Virginia C: outside Virginia Term grad: Scheduled to graduate by Aug 31, 2014; qualifies for 2nd attempt Project Graduation: High school only – Refer to definition in TIMS RP-Code: Genesis Retest: High school only – if retaking test Online Test: Students NOT marked as online should have documented need 1st semester – 20 days = 2nd semester – Five snow days Additions in RED and Deletions in RED

Testing Upload Distribute/ discuss Documentation of Need for Paper/pencil SOL tests

How would you code these students?
A student enrolled on September 22 from Augusta County. - SOA-Transfer & AYP-B A student enrolled on first day of school, moved in October to North Carolina, and returned in March. - SOA-Transfer & AYP-C A student enrolled on August 20. The student moved from Georgia. - AYP-C A student enrolled at Ware on August 20. The student was enrolled at Ware the previous year. - Nothing

How would you code these students?
A student moved from McSwain to Bessie Weller on February 4. - AYP-A A student was placed at Commonwealth Center from March to April. - AYP-B An ESL student began school on the first day. This is her first year in the country. - SOA-LEP and AYP-D An ESL student has been in the country for three years and has been continuously enrolled at the school. - SOA-LEP

Parent Refusals for Testing
Refer to supporting documents. - What does it mean for the student? - What does it mean for the school? MUST involve principal conversation with parents, face-to-face meeting preferred. Include in session to mark test complete (51- parent refusal).

Resources School Test Coordinator Handbook
Student Data Upload File Requirements Test Implementation Manual Supplement to Test Implementation Manual Examiner’s Manual Pearson Access User’s Guide for the Virginia Assessment Program Students with Disabilities: Guidelines for Assessment Participation Students with Disabilities: Guidelines for Special Test Accommodations Virginia Standards of Learning Assessments Guidelines for Administering the Read-Aloud Accommodation Limited English Proficient Students: Guidelines for Participating in the Virginia Assessment Program TIMS Manual Updates: Index Section Added Updates Appendix C (Special Testing Accommodations) Expanded Sections on Make-up testing (5.8), Term Grad Testing (5.9), and Expedited Retake Testing (5.10) Expanded section on Preparing for Online Testing (4.4) Expanded description for test manipulatives (scratch paper and highlighter – pages 17 and 18) Examiner Manual Updates: Directions to address TestNav 7, including screen shots Test directions that have students verify: name on test ticket, name on computer screen, test on math formula sheet

Content Resources

Curriculum Resources ~ READING
Standards, Curriculum Framework, Blueprint Sample Lesson Plans Vocabulary Resources Sample Text-Dependent Questions Using Statewide SOL Results to Guide Instruction Frequently Asked Questions Released Tests (NOTE: These do NOT align with 2010 standards. New 2010 tests will not be released until 2015.) Professional Development presentations Reading SOL Practice Items* Reading VMAST Practice Items Tabbed Reading Passage Demonstration (gr 8 & EOC) Reading Passage Scrolling Demonstration Narrated demonstration of TEI Items Sample Excerpts in Stand-Alone Items Curriculum Resources ~ READING Using Statewide SOL results to Guide Instruction will be available for grades 3-8 in February The purpose of these presentations is to provide teachers with specific examples of content contained in standards where students may benefit from additional instruction. Items contained in presentations are not intended to be used independently by students nor are they specifically formatted to be similar to SOL test items. EOC Reading Practice items and guides will include approximately 8-10 new items with paired selections and an additional stand-alone item. An additional passage and items will be added to existing reading practice items and accompanying guides for grades 3 – 8 in the spring. For grades 3 and 5, one more new stand-alone item will also be added. Feb 20 – Additional grade 3-8 practice items were added Feb 24 – Additional middle and high school paired passages with text-dependent questions

Other READING Testing Updates:
Number of passages on reading SOL tests may vary due to length of passages. There will be at least five passages on an SOL test. Tests will continue to have 10 field test items, but some tests may have one passage with 10 items and other tests may have two passages with a total of 10 items split between them. About 15% TEI - technology-enhanced items. These will be more open-ended, and may not require a certain “number” of answers in a response. Example: Which words ? vs. Which two words ? One Section Review screen at the end of the test with all the reading passages and questions. NOTE: If TEI questions require a “stated” number of responses and all are not answered, will show as not answered. If TEI items do NOT state a specific number of responses, will show as answered. Tabbed presentation of paired reading passages in middle school and EOC. Other READING Testing Updates: Note: There will be a Section lock!

Other READING Instructional Reminders:
Transition from “basic comprehension skills” to literary analysis – Use language from text to answer all questions; Examine the author’s style of writing and form reading-writing connections Teach nonfiction – very important, at ALL levels Pair fiction and non-fiction passages Teach roots and affixes – these will be tested as stand-alone AND related to a passage Study vocabulary Pull passages from content texts Ask reading comprehension questions Other READING Instructional Reminders: Note: There will be a Section lock!

Curriculum Resources ~ MATHEMATICS
Standards, Curriculum Framework, Blueprint Sample Lesson Plans Instructional Videos Instructional Resources Technical Assistance on Selected SOL Vocabulary Word Wall Cards Vertical Articulation Using Statewide SOL Results to Guide Instruction Strategies for Minimizing Time & Improving Performance Released Tests (NOTE: New tests released in March 2014.) Professional Development presentations Math SOL Practice Items Math VMAST Practice Items Narrated demonstration of TEI Items Mathematics Practice Tool Curriculum Resources ~ MATHEMATICS

Other MATHEMATICS Testing Updates . . .
Formula Sheets: Make sure the correct formula sheet is provided to students. With the exception of retesters using 2001 standards, all other students should be using 2009 standards. Students taking an online Mathematics test ARE permitted to use a paper formula sheet in addition to the online version. Other MATHEMATICS Testing Updates . . .

Other MATHEMATICS Instructional Reminders . . .
Grid Paper: Intended for mathematical purposes (i.e. plot, etc.), NOT graphic organizers. Commas: Students must place commas in correct location within a number in order for answer to be correct. Mathematics content should support these process standards . . . Problem-solving Communication Reasoning Connections Representation Other MATHEMATICS Instructional Reminders . . .

Curriculum Resources ~ SCIENCE
Standards, Curriculum Framework, Blueprint Sample Lesson Plans Science Progression Instructional Resources Released Tests (NOTE: These do NOT align with 2010 standards.) Using Statewide SOL Results to Guide Instruction Science SOL Practice Items Narrated demonstration of TEI Items Curriculum Resources ~ SCIENCE EOC Biology, Chemistry, and Earth Science practice items and guides will be updated to include 9-10 new items. Ten new items will be added to the existing practice items and guides for grade 3, 5, and 8 science.

Other SCIENCE Testing Updates . . .
Chemistry: Students taking online Chemistry test MUST use Periodic Table located on the online test’s toolbar (NO paper copy). The table used may be accessed on the VDOE website. Instructional focus should include . . . Other SCIENCE Testing Updates . . . THIS . . . NOT . . . Planning & conducting experiments Replicating procedure Applying to everyday experiences Performing skills in isolation Unifying themes Missing connections Developing habits of mind Giving information without questions Discovery of natural world Overemphasizing seatwork, terms, test prep

Curriculum Resources ~ HISTORY
Standards, Curriculum Framework, Blueprint Sample Lesson Plans SOL Institutes Instructional Resources Released Tests (NOTE: Tests from Spring 2012 ARE aligned with the 2008 standards.) Curriculum Resources ~ HISTORY History TEI field-test items on the Spring 2016 test; Practice Items may be found at:

Online SOL Test: A Student’s Perspective TestNav Login Screen
PRACTICE!!!

Online Tools Protractor Dot Pointer Straightedge Eliminate Choice
Compass Exhibit Calculator Pointer Eliminate Choice Highlighter Pencil Eraser Notepad Ruler Students may practice using the highlighter, eraser, choice eliminator, four-function calculator, the Periodic Table of the Elements, compass, straightedgge tool, and ruler. (Available under the Support Tab of Pearson.)

SOL Practice Items

Pearson Training Center
The training center practice test contains test items from multiple content areas and should not be used to review content. It will give students experience with the log in process using a student test ticket, selecting answer choices, using a variety of tools, the Item Review screen, the Mark for Review option, the procedures for Save and Exit and Submit test. In addition, an audio test can be created to give students who require that accommodation practice using the audio control box, headphones, and pracice with listening to how the test is read.

Testing Resources Test Implementation Manual: What’s New? - ii
Checklist of STC Responsibilities - xvi Testing Manipulatives - 19 Troubleshooting online testing - 31 Responding to Student Questions - 37 Appendix A: Test Security - 57 Appendix B: Test Transmittal - 67 Appendix C: Special Test Accommodations - 73 Appendix D: Table of Testing Accommodations – 108

Testing Resources Examiner’s Manual:
Checklist of Examiner Responsibilities What’s New? Applications for Test Preparation Online Tools, Icons, Descriptions Testing Manipulatives Accommodations Reporting test errors/ Test Irregularities Troubleshooting online testing Specific directions Answering student questions Directions for Submitting Tests Test security Special Test Accommodations

What’s New for Non-Writing?
Appendix C – Testing Accommodations (SPED) – Added . . . Specific verbal prompts (code 20) Dry erase board as scratch paper (code 2) *NOTE: Paper answer documents do NOT contain this code; must be coded in Pearson. Additional markers, highlighters, colored pens/pencils Directions . . . Student may be provided a copy of written directions Updated Guidelines . . . Augmentative Communication Device (code 22) Dictation to a Scribe (code 25) Selection of Accommodations for LEP students Appendix D – Table of Accommodations – Code and No Code Pages 73-92 Pages

Trouble-Shooting - Audio is not working. Audio is working (but student shouldn’t have audio). Shading is not visible on the test question. Review screen indicates “unanswered” but student answered. Choice Eliminator tool on TEI question is not working. Overwriting/ Deleting Text unexpectedly Cannot type any more in response area (has NOT exceeded 52 lines) Difficulty entering a symbol or character in TEI box Submitted test prematurely Attempting to submit & gets an error message Attempting to test & error message appears Pages 31-35

NO Participation Counts Required Additional Orders Required for Examiner’s Manual, formula sheets, paper/pencil tests, etc. NO Pre-ID labels produced for paper/pencil

Small-group Recording
AUDIO Recording Required (or Proctored) VIDEO Recording Required (or Proctored) Read-aloud accommodations (10, 14) Examiner records responses (18) Specific verbal prompts (20) Dictation to a scribe (25) Dry erase board (2) Interpreting/ translating (12, 16) Communication Board, Choice cards (13) Augmentative Communication Device (22)

Grades 3, 6, and 7 Computer Adaptive Testing
CAT: NO Flag for Review, Previous, or Section Review; Separate Examiner test not available Grade 3: 2 sections - Screen with a STOP sign will appear when student has completed first section - NO seal code is required - Individual break is allowed (NO group break) Grades 6 & 7: 2 sections (non-calculator & calculator) - Symbol for non-calculator section - STOP sign for calculator section

Grades 6 & 7: CAT Non-Calculator/Calculator Section
Examiners MUST read to the student the directions from the Examiner’s Manual that accompany the distribution of a calculator. If the Examiner observes that a student has moved beyond the “STOP” sign and did not ask for a calculator, the Examiner is to provide the student with a calculator and allow him/her to continue testing. The Examiner MUST: read the directions from the Examiner’s Manual that accompany the distribution of the calculator and provide the calculator. document which item # the student is on when providing the calculator (if beyond # 10). After the student completes testing, the Examiner must inform the School Test Coordinator (STC) of the situation. The STC or other school representative MUST inform the parent of what occurred and offer the option to retest with the understanding that the score from the first test attempt will be removed, and the score of the second test attempt will be included in all data and reports. Submit the irregularity to the DOE if a student will be retested. Maintain the irregularity locally if no retest will be administered.

Test Security Agreement
READ all of the Test Security Agreement prior to signing and administering any SOL assessment.

Pre-Testing Discussion
Discuss consequences of accessing cell phones, electronic devices, or other unauthorized materials during testing. Discuss consequences of cheating on the test. In addition to any school consequences . . . “Remember, you must do your own work and not discuss the test at any time with anyone, including your classmates and teachers. Students who cheat on the test will receive a score of zero and will not be permitted another opportunity to take the test until next test administration.”

Role of Examiners/ Proctors
During test administration, Examiners/Proctors must monitor the testing process by moving as unobtrusively as possible about the room. They should ensure that students are working independently and do not have access to unauthorized materials.

Answering Student Questions
Examiners/ Proctors MAY answer questions regarding technical issues of the assessment. They may NOT answer questions that would provide any hint or clue with regard to the assessment. If the student is testing online, the student should either be Exited from the online test or the computer monitor turned off prior to break to maintain test security. If the test is to be administered in sections over more than one school day, care must be taken to ensure that students are exposed to only those test items in the section that they are currently attempting. A test booklet may be sealed to prevent a student from being exposed to previously completed items and items not yet accessed. (i.e. stapling booklet)

Examples of Technical Questions
Scrolling: “To view all of the reading passage, use the scroll bar to the right of the passage to move the page up and down.” Navigating the test: “To move to the next question click Next”; “To go back to the previous question click Previous”; “To go back to a question from the review screen click on the question’s number”; “To submit your test click the Submit the test button”; “Go back to the test item to make sure the Pointer was used to indicate the answer.” NOTE: Examiners/ Proctors may NOT use the student’s mouse or keyboard to navigate any portion of the test for the student.

FAQs When a student has completed testing can the test examiner scroll down the review screen (look over the student’s answer section on the answer document) and make sure the student has an answer for every question? No. The examiner must not touch the student’s mouse (avoid the appearance of providing assistance). The Examiner may only tell the student to “read the screen carefully” (online) or to “review the answer document carefully” (paper).

FAQs We are concerned that our students might select the wrong button to submit their tests. Can the examiner submit the test for the student? No. The examiner must not touch the student’s mouse (avoid the appearance of providing assistance). Directions in the Examiner’s Manual state, when students are ready to submit their tests for scoring, they raise their hands. The Examiner then follows guidance from Examiner’s Manual.

Guidance for Submitting a Test
Grades 3-5: If examiner sees that student has unfinished items, the examiner may read this screen to the students. This screen says: “Stop. You are trying to exit the test. You have __ unfinished items.” (Refer to directions in Examiner’s Manual.)

Guidance for Submitting a Test
GRADES 6-8 & EOC: If examiner sees that student has unfinished items, examiner may only tell student to “Read the screen carefully.”

FAQs If the student does not remember how to use one of the tools, can the examiner show the student how to operate the tool? No. The examiner may say, “for help with a tool, click on the help icon (life preserver) on the tool bar.”

FAQs Can staff and students get practice with the various functions on a test before live testing? YES! Students and staff may practice the login process, using tools, navigation, and submitting tests by taking a Training Center Test or by using the practice TestNav items. Students who have the audio accommodation may practice the audio controls also by taking the Training Center Test in audio format. Look for Applications for Test Preparation in the TIM and Examiner’s Manuals for several other applications to help students.

FAQs Can a student’s parent sit in the testing room with their child during testing? No, only test examiners/proctors and staff that are essential to testing (all of which have been trained and have signed the test security agreement) are permitted in the secure testing environment.

FAQs Can a teacher review a new test to get a feel for the type of questions that are being asked? No, this is what released test items and practice items can be used for.

FAQs While testing: Can I write notes of encouragement and put them on students’ desks, or can I verbally encourage students to do their best on the test, or pat them on the back to show support, etc.? No, none of this is permissible during the test session. These actions can give the appearance of inappropriate assistance and can result in an investigation and possible retesting. If a student has a testing accommodation for “specific verbal prompts”, certain phrases may be used, such as “Please continue your test; Keep working; Keep going; Stay focused.”

Paper vs. Online Students who meet one or more of following criteria may be assigned a paper/pencil test: Placement: Special situation school, homebound, Governor’s school Accommodation requires paper/pencil: large-print, Braille, flexible schedule (multiple testing sessions requiring more than one day) Documented medical condition: Exposure to computer will aggravate condition (i.e. seizure disorder, etc.) All other requests must be completed through “Documentation of Need for Paper/Pencil SOL Assessment”

Audio Symbols for Tests
Discuss READ-ALOUD vs. AUDIO Change as of Fall Non-Writing

Read-Aloud Symbols for Tests
Discuss READ-ALOUD vs. AUDIO Change as of Fall Non-Writing

Interpreter Accommodation
Interpreters . . . May have access to the SOL or VMAST tests for review purposes 24 hours prior to the administration, as authorized by the DDOT May interpret test directions, sample items, and questions regarding the mechanics of the tests. These questions should be directed to and answered by the test examiner. Must have test sessions proctored or video-taped. Must sign an Interpreter’s Affidavit.

STC Reminders . . . Proctor Authorization Tickets and Student Authorization Tickets – These tickets should be printed no more than 4 days prior to the test window start date and must be stored in a secure location until needed. Start the test session the day of the scheduled session. Use the Examiner’s/ Proctor’s Test Booklet/ Test Ticket Transmittal Form/ Affidavit to distribute and collect test tickets and materials to examiners. Provide Examiners extra copies of the formula sheets and the Periodic Table of the Elements, where applicable. Ensure that all examiners/ proctors have allowable test manipulatives. (Refer to instructions in TIM and Examiner Manual for clearing calculator memory.) Approximately 75 minutes is a typical testing time. Make sure that testing sessions are scheduled so that they begin early enough to allow students reasonable amounts of time to complete the test before lunch or before the end of the school day. Prior to the first date of testing, develop a plan to accommodate situations in which “allocated” time has elapsed but students have not yet completed the test. Plans for alternate testing sites should include appropriate test security precautions. If students must be moved to an alternate testing site to complete the test, their test materials must be collected by an Examiner or Proctor prior to the move and redistributed only after the students are settled in the new site. While in transit, students must not be allowed to discuss the test with anyone or have access to educational materials. Provide a copy of the testing schedule to the DDOT in advance.

More Reminders . . . Seal Codes – Some tests have two sections, and a seal code must be used for the next section. Grade 3 Reading (2 Days) Grades 4 – 5 Mathematics (2 Days): - Section 1 – NON-calculator - Section 2 – 4-function calculator Approximately 75 minutes is a typical testing time. Make sure that testing sessions are scheduled so that they begin early enough to allow students reasonable amounts of time to complete the test before lunch or before the end of the school day. Prior to the first date of testing, develop a plan to accommodate situations in which “allocated” time has elapsed but students have not yet completed the test. Plans for alternate testing sites should include appropriate test security precautions. If students must be moved to an alternate testing site to complete the test, their test materials must be collected by an Examiner or Proctor prior to the move and redistributed only after the students are settled in the new site. While in transit, students must not be allowed to discuss the test with anyone or have access to educational materials. Provide a copy of the testing schedule to the DDOT in advance.

More reminders . . . View the status of each test session through Session Details screen (Ready, Active, Exited, Resumed, Resumed-Upload, Submitted, Processing, Completed, Marked Complete). Add, move, and remove students from test sessions, as needed. Students who are absent on the day of testing must be removed/moved from the session before it can be stopped. Stop all online test sessions at the end of the day. All students must show a Completed status on the Session Details screen. Any students with a Not Started, Exited, or Resume status must be removed/ moved to a make-up or irregularity session before stopping the test session. VDOE will be monitoring dates and times proctor tests were accessed as well as read-aloud sessions left “Started” overnight Read-aloud sessions should be stopped immediately upon completion of the test session and should NEVER be left “Started” at the end of the testing day If the read-aloud session involves a grade 3 reading test that will be administered over two days, move the students to a new session and stop the original session; Print new test tickets

More reminders . . . Moving a student: If students are moved to an alternate testing site to complete their tests, their Student Authorization tickets must be collected by the Examiner or Proctor prior to the move and redistributed only after the students are settled in the new location. While in transit, students must not be allowed to discuss the test with anyone or have access to educational materials. Their online test must be Exited prior to being moved to the new location. Before the student can log in (using the same information on the test ticket) to complete their test, the student’s test must be Resumed in Test Session Management.

Testing Irregularities
Report any irregularities within 24 hours. MOST Common Irregularities: #1 - Student unable to complete test #2 - Accommodation not provided or inappropriate accommodation provided #3 - Test inappropriately marked complete #4 – Wrong test #5 - Inappropriate manipulative 1- leaving school early, becoming ill, not finishing before close of school 2- Review test session prior to testing; If possible, do not mix audio and regular forms in a session; check audio and read-aloud icons and 9 in audio form; – WHILE the students are in secure test environment, the division should immediately contact VDOE, who can assign appropriate form and avoid irregularity; All online forms start with a “9”. 3- Do not code until test window is over – completed by DDOT 4 – Sign test ticket by their name; verify name on TestNav screen; print proctor tickets in different color; Ensure testing in CORRECT standards; Term Grad administered term grad form 5 – CELL PHONES – school/division determines cheating; must be PLAIN grid/ graph paper; reset calculator memory and make sure calculators are on the list; Read-aloud sessions MUST be recorded, unless proctor in room – WILL have to retest if not recording – Record EVEN during a break!!!

Marking Tests Complete
Mark test complete guidelines: Every student identified for testing must be accounted for via an online test or a paper document, including students who were not tested because they: Were exempt due to LEP Were absent during the entire testing window Refused or were disruptive Parent refusal Cheated Were involved in a medical emergency Failed the course but passed the test and are retaking the course Took a substitute test for verified credit Move these students to a new session and the DDOT will mark these tests complete at the conclusion of testing. It is not necessary to submit a test with a Testing Status code for students who were scheduled to retest for a verified credit (having previously passed the course) and who did not take the retest.

Other reminders . . . Testing Accommodations: Add Test-Specific data in PearsonAccess to indicate what accommodations were provided to the student under the Test Details screen of PearsonAccess. (Temporary Accommodations may be handled through the upload or under Student Registration.) Student Alerts: Clear all student alerts for the school, when possible. Ask if there are questions related to alerts. Be sure that the RETEST flag is selected on the Test Assignment screen for every student who is retaking the test for verified credit.

High School Only: Substitute Tests: If a student is enrolled for the first time in a course that requires an EOC test and has taken or will take an approved substitute test in place of the EOC tests, include in upload and select Testing Status code 10. If a student has failed an EOC test and takes an approved substitute test as a retest in an attempt to earn a verified credit, complete Testing Status code 10 AND set Retest flag to Y. Read-aloud/Audio for Reading: Under certain circumstances an LEP student or a student with a disability may receive the read-aloud or the audio accommodation on the EOC Reading test even though the student has not been determined as eligible based on criteria for read-aloud tests. Distribute/ discuss Documentation of Need for Paper/pencil SOL tests

Important Reminder NO reports should be shared with students, parents, or teachers unless shared or authorized to be shared by principal WHY? Ensure all reports are available & equitable reporting Adhere to school plan regarding testing/ expedited retakes Respect students and various needs

What’s NEW regarding expedited retake?

Criteria for All Expedited Retakes
The student must: Have passed the course associated with the test; and One of the following: Failed the test by a narrow margin ( ); or Failed the test by any margin and have extenuating circumstances that would warrant retesting; or Did not sit for the regularly scheduled test for legitimate reasons. The division superintendent is responsible for making the determination of what constitutes “extenuating circumstances” and “legitimate reasons” for the purposes of establishing eligibility for an expedited retest of a Standards of Learning test.

How do I differentiate? Extenuating Circumstance Irregularity Occurred due to individual situation with student Unrelated to testing environment Related to testing environment Refer to list of irregularities

Expedited Retakes Expedited retakes can be completed during or after the initial test window within three weeks of the initial test’s score reporting, but no later than June 24, 2016. Expedited retakes should not be coded Recovery. If a student was administered an alternate form due to a test irregularity, student assessment staff will need to assist with assigning an expedited retake form (as forms are available).

Grades 3 – 8 Parent Permission
Each parent MUST “opt-in” for their child to participate. Who will collect written permissions, and how will this be noted? Who will call if students fell in expedited retake range? Will all parents be called, including those who have not submitted paperwork? When will parents be called and students notified – once all tests are complete or before?

Setting Up an Expedited Retake in Pearson
Options for Entering Students: 1. Students may be manually entered for another test by adding new test assignment. 2. Students re-testing may be uploaded by copying expedited retakes into a separate SDU & send to DDOT. Be sure to add retest, remove recovery, & change group code: GROUP CODE example: ER Rdg6 Assigning students to a test session: - Select expedited retake context.

Questions and Answers Q1: If the initial SOL test was coded recovery can the expedited retake also be coded recovery? A1: No, expedited retake tests do not qualify for the Recovery code. Q2: Is remediation required prior to administering an expedited retake? A2: Divisions are urged to offer remediation to students before an expedited retake attempt; however, it is not required.

Questions and Answers Q3: Can the division require the student to participate in remediation before the student takes the expedited retake? A8: School divisions have the option to require that students taking retests in non-EOC grade 3-8 tests participate in remediation. Q4: How many expedited retake attempts can a student be offered? A3: Students in grades 3-8 taking non-EOC SOL tests can only take one expedited retake per course/ subject, and it must be attempted in the same test administration as the initial failing attempt.

Questions and Answers Q5: Do you need to account for students who are absent for their expedited retake opportunity? A12: No. The expedited retake test is optional for the student. Do not account for students who do not retest under the expedited retake opportunity. Q6: Our school division opts to administer the grade 3 reading and mathematics SOL tests over two days. Can the expedited retest be administered with the break OR do we have to use the 2-day testing again? A13: The expedited retake should be administered under the same conditions as the initial test attempt.

Questions and Answers Q7: Can the school choose to only offer some tests as expedited retakes, and not all? A7: No, the school should offer students all eligible expedited retakes.

Resources www.doe.virginia.gov/testing/scoring/index.shtml
TIMS Manual Updates: Index Section Added Updates Appendix C (Special Testing Accommodations) Expanded Sections on Make-up testing (5.8), Term Grad Testing (5.9), and Expedited Retake Testing (5.10) Expanded section on Preparing for Online Testing (4.4) Expanded description for test manipulatives (scratch paper and highlighter – pages 17 and 18) Examiner Manual Updates: Directions to address TestNav 7, including screen shots Test directions that have students verify: name on test ticket, name on computer screen, test on math formula sheet

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