1. Club Officer Roles and Responsibilities
Presented by
Pete van de Gohm, ACB, ALB

2. Club Executive Committee
Club President
Vice President Education (VPE)
Vice President Membership (VPM)
Vice President Public Relations (VPPR)
Secretary
Treasurer
Sergeant-at-Arms (SAA)
Immediate Past Club President

3. Club President Before club meetings At the meeting
Ask VPE if any members are to receive special recognition
Ask VPM if any new members are to be inducted
At the meeting
Greet guests and members
Call meeting to order
Briefly explain meeting’s events for guests
Share any club business with club members.

4. Club President Outside the club meeting
Chair club executive committee meetings
Attend Area Council meetings
Attend or assign proxy to District Council meeting
Attend or assign proxy to a member or the D13 Director attending International Convention
Meet / Coach Club Officers
Manage problems in a timely manner
Built a team

5. Vice President Education (VPE)
Before club meetings
Notify club president if any members are scheduled to earn their education awards
Confirm members understand their roles.
At the meeting
Greet guests
Present education awards
After club meetings
Assist members with verifying the completion of their projects

6. Vice President Education (VPE)
Outside the club meeting
Plan, organize, and direct a club program to meet the educational needs of members
Explain Toastmasters education program to members
Submit members’ awards
Ensure meeting roles are properly fulfilled
Plan speech contests
Manage mentor program

7. Vice President Membership (VPM)
Before club meetings
Give president a list of members who have joined since the last meeting
Prepare guest packets See document library
At the meeting
Greet guests and members
Provide guests with guest packets
Meet with guests to answer questions and explain the benefits of Toastmasters

8. Vice President Membership (VPM)
After the meeting
Assist guests with completing application
Coordinate dues payment with Treasurer
Conduct membership contests:
Smedley Award (August & September)
Talk Up Toastmasters! (February & March)
Beat the Clock (May & June)

9. Vice President Public Relations (VPPR)
Before club meetings
Prepare communications
Advertise the meeting
Verify the club’s meeting time and location are current on both the D13 and club websites
At the meeting
Greet guests and members

10. Vice President Public Relations (VPPR)
Outside of the meeting
Distribute promotional materials to members for distribution at their workplace, etc.
Promote and advertise member activities to the club membership. D13 PR Mgr. Max Lieberth, CC
Write and distribute news releases, flyers, etc. about club activities and member achievements.
Publish Club activities and individual achievements on D13 Toastmasters public relations page.

11. Secretary Before club meetings At the meeting During club meetings
Post the minutes of the previous meeting online
Prepare for the president a list of actions to be taken during the business meeting
At the meeting
Circulate attendance sheet / guest book (SAA)
During club meetings
Read the minutes of the previous meeting

12. Secretary Outside the club meetings
Schedule club executive meetings
Maintain:
club member contact information
minutes of club and executive committee meetings.
executive committee meeting’s action items.
record of voting (executive meetings and member induction)
Input newly elected officer roster online

13. Treasurer Before club meetings At the meeting After club meetings
Prepare a financial report as necessary
At the meeting
Greet members and guests
Share budget / bank account information.
After club meetings
Reconcile deposits, expenditures and cash on hand each month
Collect membership dues (fees if applicable)
Submit dues to Toastmasters International

14. Sergeant-at-Arms (SAA)
Before club meetings
Confirm meeting room reservations
Arrive early to organize room / set-out supplies
During club meetings
Greet members and guests
Assist with electronic presentation needs 
Set up projector
Adjust lighting for speakers
Sit near the door to welcome late arrivals
Manage any issues

15. Sergeant-at-Arms (SAA)
After club meetings
Return the room to its original configuration
Take responsibility for the club’s supplies
Banner
Gavel
Lectern
Lectern banner
Name tags
LCD projector / clicker
CC / CL forms
Etc.

16. Immediate Past Club President
Provides advice and guidance as requested by the Club President to the Club Executive Team
Chairs the club nominating committee / officer election process

17. Area Director Visits each clubs at least twice
Liaison between the District and the clubs

23. Resources

24. Club Officer Roles and Responsibilities
Presented by
Pete van de Gohm, ACB, ALB