1. BATTLEFIELD LOGISTICS PLANNING AND ANALYSIS TRAINER
Distribution Management
Battlefield Logistics Planning and Analysis Trainer
QMC&S Logistics Training Department
Property Accountability Principles

2. Learning Objectives
Terminal Learning Objective (TLO) Is To Understand The Principles Of Property Accountability.
Enabled Learning Objective (ELO): Discuss Current Army Policy Regarding Property Accountability.
Conditions: Given Lectures, Research And Study, Readings, Dialogue, Debate, Peer And Instructor Feedback, Mentoring And Coaching, Reflection And Development Time.
Standards: Identify Methods To Stay Current Regarding Army Property Accountability Guidance.

3. Safety Brief & Risk Assessment
Actions In Case Of Emergency.
Risk Is Low.

4. Agenda Introduction What is PBUSE? Responsibility Accountability
Inventories
Reach Back (QMC&S)
Questions

5. From the Vice Chief of Staff of Army
“The magnitude of the equipping challenges the Army faces in fighting a war, transforming and restationing under the integrated global presence and basing strategy (IGPBS) cannot be understated. To be successful we must have absolute accountability and visibility. I need every leaders personal involvement.”
-GEN Richard Cody
Quote from UNCLAS ALARACT 234/2005 SUBJ: ALARACT 234/2005 VCSA SENDS ON EQUIPMENT ACCOUNTABILITY THIS MESSAGE HAS BEEN SENT BY THE PENTAGON TELECOMMUNICATIONS CENTER ON BEHALF OF DA WASHINGTON DC//DAMO-AOC//. UNCLASSIFIED//FOR OFFICIAL USE ONLY.

6. Property Book and Unit Supply – Enhanced (PBUSE) Mission & Objectives
To provide the Army with a state-of-the art web-based property accountability system at the Property Book Office and Unit Supply level, reducing the footprint by consolidating two baselines (SPBS-R and ULLS-S4) into one, and replacing other property accountability systems as directed by the DA G-4. To provide real time asset visibility and data access by a permission control system for both tactical and garrison environments, in a connected or disconnected mode.

7. What is PBUSE?
-Army’s web-based force sustainment property accountability system.
-Part of Global Combat Support System – Army (Field Tactical).
-Replaced Standard Property Book System-Redesign (SPBS-R) and
Unit Level Supply System-S4 (ULLS-S4).
PBUSE began in May 2000 as a web-based pilot custom software development effort that would replace both the Standard Property Book System –Redesign (SPBS-R) and the Unit Level Logistic System S-4 (ULLS-S4) systems.
The centralized PBUSE web and data base servers are located behind the Army Knowledge Online (AKO) firewall in the Strategic and Advanced Computer Center (SACC) at Fort Belvoir, Virginia. The user computer is a commercial personnel laptop that operates in peacetime and wartime; and is also capable of operating in a stand-alone mode to provide users the capability to operate if communications are disrupted.
PBUSE is an unclassified system which uses permission control to manage access to data. The system is accessed through User Identification and Password. The system will be employed in the Active Army, Army Reserve, and the National Guard and will provide both sustaining base and tactical functionality. In the sustaining base, PBUSE operates over NIPRNet/Internet connections. In the tactical environment, PBUSE uses the Very Small Aperture Terminal (VSAT) or Combat Service Support Automated Information Systems Interface (CAISI).
AAA certified that PBUSE was Federal Financial Management Improvement Act (FFMIA) Chief Financial Officer (CFO) compliant for MTOE in July 2002; in September 2004 AAA certified the software as also being compliant for TDA.
PBUSE provides real time property accountability, LOGTAADS updates, Serial Number Tracking, asset adjustments, lateral transfers, authorization updates, and manages basic and operational loads and hand receipts.

8. What is PBUSE*? -PBUSE provides SPBS-R and ULLS-S4 functionality:
-PBO uses Property Book – Enhanced (PB-E) module
-Unit Supply uses Unit Supply – Enhanced (US-E) module
-Staff sections (S4/G4/J4) use PBUSE for asset visibility purposes
PBUSE began in May 2000 as a web-based pilot custom software development effort that would replace both the Standard Property Book System –Redesign (SPBS-R) and the Unit Level Logistic System S-4 (ULLS-S4) systems.
The centralized PBUSE web and data base servers are located behind the Army Knowledge Online (AKO) firewall in the Strategic and Advanced Computer Center (SACC) at Fort Belvoir, Virginia. The user computer is a commercial personnel laptop that operates in peacetime and wartime; and is also capable of operating in a stand-alone mode to provide users the capability to operate if communications are disrupted.
PBUSE is an unclassified system which uses permission control to manage access to data. The system is accessed through User Identification and Password. The system will be employed in the Active Army, Army Reserve, and the National Guard and will provide both sustaining base and tactical functionality. In the sustaining base, PBUSE operates over NIPRNet/Internet connections. In the tactical environment, PBUSE uses the Very Small Aperture Terminal (VSAT) or Combat Service Support Automated Information Systems Interface (CAISI).
AAA certified that PBUSE was Federal Financial Management Improvement Act (FFMIA) Chief Financial Officer (CFO) compliant for MTOE in July 2002; in September 2004 AAA certified the software as also being compliant for TDA.
PBUSE provides real time property accountability, LOGTAADS updates, Serial Number Tracking, asset adjustments, lateral transfers, authorization updates, and manages basic and operational loads and hand receipts.
*PBUSE = Property Book and Unit Supply – Enhanced

9. PBUSE Functional Architecture
Commander
Request for Individual PBUSE account
LOGSA / LIW
AKO-PBUSE DB
Application Server
SARSS1
Account Request
SFTP
System Administrator
Confirms Request
Roles/Permissions Access
XML
AWRDS
Property Book
Transactions
One way data pull
Property Book Officers
PBO (Team Chief)
PB NCOIC
Clerk
DFAS/DCD
One way data pull
Unit Level
Transactions
Asset Visibility
(Reports)
WARS
Hand Receipt Holders
Company Commander
Supply Sergeant
Clerk
Managers
Commander
CORPS
MACOM
HQDA

10. Where is PBUSE? -All unit supply rooms -All PBO operations
-BN S4 and higher (asset visibility)
-Must use in Iraq & Afghanistan (DA G4 mandated)
-PMs now using for equip fieldings

11. Security Architecture
High Level AKO Architecture
Other Knowledge
Online Servers
Ft Belvoir DOIM
Unknown jumps/ connections
NIPRNet
Fiber Link OC-12
Router
Belongs to DOIM
Switch
Belongs to AKO
Firewall
Firewall
Key Security Elements:
User names authenticated by AKO servers
Users must have PBUSE roles/permissions
All Internet transmissions to PBUSE are encrypted using the Secure Socket Layer Protocol (i.e.
Knowledge
Online Servers
Directory Server
LDAP
PBUSE Web Servers
DOIM Intranet
AKO Data Center
W W W
Internet
Other AKO
Servers
TSACS
AKO Enterprise Operations
Network Management
Security Infrastructure
Directory Services
Day-to-Day Web Site Operations
Unknown jumps/ connections
POTS

12. PBUSE User Hardware Version 1 (Unit Supply)
V1 COMPONENT CONFIGURATION AN/TYQ-109(V)1
(1 ea) Computer Set, Digital (Notebook w/Transit Case)
(1 ea) Printer, Laser (E323N) w/ USB cable & Transit Case
(1 ea) Network Interface Card (NIC) for Printer
(1 ea) External Keyboard
(1 ea) External Pointing Device
(1 ea) 7 Foot & 25 Foot Cat 5 LAN Cable
(1 ea) Surge Suppressor (110/220 VAC)
Currently Dell
NSN
SLIN C27707 ( ZLIN Z39509)
BOIP N012AA
Replacements to Legacy
ULLS-S4
SPBS-R (Non-deployable)

13. PBUSE User Hardware Version 2 (PBO Level)
V2 COMPONENT CONFIGURATION AN/TYQ-109(V)2
(2 ea) Computer Set, Digital (Notebook w/Transit Case)
(1 ea) Printer, Laser (E323N) w/USB cable & Transit Case
(1 ea) Printer, Laser (T620N) w/Transit Case
(2 ea) Network Interface Card (NIC) for Printer
(2 ea) External Keyboard
(2 ea) External Pointing Device
(2 ea) 7 Foot & 25 Foot Cat 5 LAN Cable
(1 ea) Surge Suppressor (110/220 VAC)
Currently Dell
NSN
SLIN C27775 ( ZLIN Z39441)
BOIP N013AA
Replacements to Legacy
SPBS-R (MTOE and deployable TDA Units)
Note – There are Dell C840’s, D600’s, D610’s and Panasonic CF28’s in the field

14. PBUSE Access and User Roles
Logging in requires an Army Knowledge Online (AKO) user name and password
Requires approval from the Information System Security Officer (ISSO).
Employs user roles to control access to the various processes and functions in the system
Roles determine the privileges granted within a process, read or write.

15. PBUSE User Roles Common BCT Roles CO CDR CO XO SUPPLY SGT
UNIT SUPPLY CLERK
ARMS ROOM CLERK
NBC NCOIC
S4 NCOIC
S4 OIC
PBO

16. Customer Support Network
Remedy / Web Based
Technical / Functional SMEs
Location: Fort Lee, VA
NOC
8-16 hrs/ 5 day
WEB
Servers
RASC
Technical / Functional SMEs
2 Locations:
Fort Hood, Texas
Schofield Barracks, Hawaii
Provide: Day to Day in Time Zone Spt
Dial:
CSSAMO Help Desk Procedures
UNITS/Customers Contact their supporting automation office (DOIM, CSSAMO, etc.) for any hardware, software or application issue.
1st Responders: DOIM/CSSAMO PBUSE float systems (issued to the CSSAMOs) may be used to correct immediate hardware operational needs. All issues not resolved by the CSSAMO need to be called into the RASC/NOC for action.
2nd Responders: RAS/NOC (Level I and II support) RASC/NOC may be notified via the number (1-866-LIS-1FIX) ( )or via the web to open a help desk ticket. (See addresses below) All issues should be called into the RASC to capture all issues to help build the future knowledge based support program (frequently asked questions, etc.) and to help the Project Manager identify systemic performance issues. RASC/NOC will have both technical (equipment/software) and functional (PBUSE application) Subject Matter Experts (SME) to respond directly to help resolve the issues. All issues not immediately resolved will be given a help desk ticket number for tracking and follow-up action.
Operational RASCs:
Central: Pacific:
56th and North Avenue, Bldg Bldg 472, Foote and Flagler Streets
Fort Hood, TX Scholfield Barracks, Hawaii
Fax number: Fax number:
address: address: 
Hours: Central Time Hours: Sun Mon – Thur
Fri (Hawaii Time)
Europe: NOC:
Friedrichsfeld Service Center, Building 1041 Bldg 1301, North Enon Church Road
Steinzeugstrasse 19 Chester, Virginia
68229 Mannheim-Friedrichsfeld, Germany Fax number:
Fax number: address:
address: Hours: On call 24/7
Hours: Central European Time
CSSAMO
Organizational Support
1st Line of STAMIS Automation Support
Fixes 100% of our STAMIS’
Maintains Hardware and Software Spares
UNIT

17. Resident PBUSE Training
-Residential PBUSE training during Unit Supply Specialist (MOS) 92Y Advanced Individual Training (AIT) at Quartermaster Center and School (QMC&S), Fort Lee, Virginia.
-NCOs and Warrant Officers also receive training at the QMC&S.
-QMC&S also provides PBUSE functional training at Fort Lee, VA.
-On request, QMC&S has deployed mobile training teams (MTT) to provide on-site PBUSE training.

18. Online Training For PBUSE
“Job Aids”
-Developed by Northrop Grumman
-Available to anyone with AKO access
-Do NOT have to have PBUSE access to use

19. Responsibility
The obligation of an individual to ensure Government property and funds entrusted his/her possession, command , or supervision are properly used and cared for and that proper custody and safekeeping are provided.
There are five types of responsibility:
COMMAND; SUPERVISORY;DIRECT; CUSTODIAL; AND PERSONAL
Bottom-line: Everyone is responsible for Government Property!

20. Responsible Officers Platoon/Section/XO Unit Commander
Battalion Commander
Brigade Commander

21. Accountability
“Obligation imposed by law, lawful order, or regulation on an officer or other person for keeping accurate record of property, documents, or funds. Includes identification data, gains, losses, dues-in, dues-out, and balances on hand or in use. The person having this obligation, may or may not have actual possession of the property, documents, or funds.”

22. Key Definitions Accountability Responsibility
Obligation of a person to keep records of
property, documents or funds.
Responsibility
Obligation of an individual to ensure that property
is properly used, cared for and
safeguarded.
Accountable Officer:
Transportation Officer (TCO).
Stock Records Officer (SRO).
Property Book Officer (PBO).
MAY 06 3

23. TYPES OF RESPONSIBILITY
COMMAND
SUPERVISORY
DIRECT
CUSTODIAL
REFERENCE: AR 735-5
Command.
Direct:
Established when a hand receipt is signed.
Supervisory:
Signature on hand receipt not required/inherent by position.
Explain this concept to all your leaders.
Personal :
Signature on hand receipt not required.
Applies to all government property issued for, acquired for, or
converted to a person's exclusive use, with or without receipt.
Established when individual has possession / knowledge.
Custodial : (Reference DA PAM 735-5)
Individuals responsible for storage areas where items are awaiting issue or turn-in.
Results from assignment as a supply sergeant, supply custodian, supply clerk, or warehouse person.
The magnitude of possible liability is not correlated to the type of responsibility. All types have equal potential for liability depending on the circumstances. The difference is the monthly base pay, and NCOER/OER.
PERSONAL
MAY 06 4

24. Types Of Responsibility
COMMAND RESPONSIBILITY
Commanders have an obligation to care for, safeguard and properly use government property inherent to command and can not be delegated
SUPERVISORY RESPONSIBILITY
Relationships between superiors and the property in the possession of personnel under their supervision inherent in all supervisory positions and is not contingent upon signed receipts
REFERENCE:
AR TB
Command Supply Discipline , App. B , Ch. 1
(CSDP)
Establish supply discipline early.
Develop and Train your SOP. You are required to ensure
everyone in your unit understands and executes proper supply
accountability.
TB 710-2, Ch 4, Supply Management Actions.
ULLS-S4 Cdr’s Guide:
Section III--Sample ULLS-S4 SOP
Section IV--ULLS-S4 Checklist
Inspect down to user level. Most of your problems will occur with
components, not major end items.
Failure on your part to enact timely administrative or disciplinary
action, can be considered contrary to your command responsibility.
MAY 06 5

25. Types of Responsibility
DIRECT RESPONSIBILITY
Obligation of a person to ensure that all government property for which he or she has receipted for is properly used, cared for and that proper custody and safe keeping are provided. Accountable officers and hand receipt holders incur direct responsibility.
PERSONAL RESPONSIBILITY
Obligation of a person to exercise responsible and prudent actions to properly use, care for, and safeguard all government property in his or her possession not contingent upon signed receipt of responsible individual.
REFERENCE:
AR TB
Command Supply Discipline , App. B , Ch. 1
(CSDP)
Establish supply discipline early.
Develop and Train your SOP. You are required to ensure
everyone in your unit understands and executes proper supply
accountability.
TB 710-2, Ch 4, Supply Management Actions.
ULLS-S4 Cdr’s Guide:
Section III--Sample ULLS-S4 SOP
Section IV--ULLS-S4 Checklist
Inspect down to user level. Most of your problems will occur with
components, not major end items.
Failure on your part to enact timely administrative or disciplinary
action, can be considered contrary to your command responsibility.
MAY 06 5

26. Command Responsibility
Can NOT delegate.
Ensure property is used properly.
Ensure property is safeguarded.
Ensure your Soldiers actions contribute to :
Proper Custody
Proper Care
Proper Use
Proper Safekeeping
Enforce Supply Discipline
Take admin or disciplinary actions as appropriate.
REFERENCE:
AR TB
Command Supply Discipline , App. B , Ch. 1
(CSDP)
Establish supply discipline early.
Develop and Train your SOP. You are required to ensure
everyone in your unit understands and executes proper supply
accountability.
TB 710-2, Ch 4, Supply Management Actions.
ULLS-S4 Cdr’s Guide:
Section III--Sample ULLS-S4 SOP
Section IV--ULLS-S4 Checklist
Inspect down to user level. Most of your problems will occur with
components, not major end items.
Failure on your part to enact timely administrative or disciplinary
action, can be considered contrary to your command responsibility.
MAY 06 5

27. Property Book Officer (PBO)
1. Must be knowledgeable about supply.
2. Classified as the “Accountable Officer”.
3. If found to be liable, could be required to pay the government the full cost of lost/damaged property.
4. PBO establishes and maintains primary hand receipts.
5. PBO only accounts for nonexpendable property.
PBO is appointed by the Commander with command authority over all subordinate units and maintains all primary hand receipts for him.

28. Property Book Officer Levels
BRIGADE (WO1/CW2)
BATTALION (WO1/CW2)
COMPANY (Unit Commander)
REFERENCE:
AR TB
Command Supply Discipline , App. B , Ch. 1
(CSDP)
Establish supply discipline early.
Develop and Train your SOP. You are required to ensure
everyone in your unit understands and executes proper supply
accountability.
TB 710-2, Ch 4, Supply Management Actions.
ULLS-S4 Cdr’s Guide:
Section III--Sample ULLS-S4 SOP
Section IV--ULLS-S4 Checklist
Inspect down to user level. Most of your problems will occur with
components, not major end items.
Failure on your part to enact timely administrative or disciplinary
action, can be considered contrary to your command responsibility.
NOTE: PBO = Accountable Officer.
MAY 06 5

29. Primary Hand Receipt Holder (PHRH)
UNIT COMMANDER is normally the PHRH.
PHRH must conduct a PHYSICAL INVENTORY PRIOR TO SIGNING FOR PROPERTY and inventory property at least once per year.
UNIT COMMANDERS should sub-hand receipt property to appointed subordinate leaders.
UNIT COMMANDERS initiate actions to ADJUST PROPERTY RECORDS WHEN PROPERTY is lost, damaged, or destroyed.
REFERENCE:
AR TB
Command Supply Discipline , App. B , Ch. 1
(CSDP)
Establish supply discipline early.
Develop and Train your SOP. You are required to ensure
everyone in your unit understands and executes proper supply
accountability.
TB 710-2, Ch 4, Supply Management Actions.
ULLS-S4 Cdr’s Guide:
Section III--Sample ULLS-S4 SOP
Section IV--ULLS-S4 Checklist
Inspect down to user level. Most of your problems will occur with
components, not major end items.
Failure on your part to enact timely administrative or disciplinary
action, can be considered contrary to your command responsibility.
MAY 06 5

30. Types of Property Types of Property
REAL PROPERTY: Land, Buildings, and Structures.
NONEXPENDABLE PROPERTY: Requires Formal Property Book Accounting ; Trucks, Radio Systems.
DURABLE PROPERTY: Requires accounting by Hand Receipt; Hand tools, personal property that is not consumed in use.
EXPENDABLE PROPERTY: No formal system of accounting is required; however government property must be protected from fraud, waste and abuse.
REFERENCE:
AR TB
Command Supply Discipline , App. B , Ch. 1
(CSDP)
Establish supply discipline early.
Develop and Train your SOP. You are required to ensure
everyone in your unit understands and executes proper supply
accountability.
TB 710-2, Ch 4, Supply Management Actions.
ULLS-S4 Cdr’s Guide:
Section III--Sample ULLS-S4 SOP
Section IV--ULLS-S4 Checklist
Inspect down to user level. Most of your problems will occur with
components, not major end items.
Failure on your part to enact timely administrative or disciplinary
action, can be considered contrary to your command responsibility.
MAY 06 5

31. Accounting for Property
MANUAL PROPERTY BOOKS
Rarely used.
AUTOMATED PROPERTY BOOKS
Property Book and Unit Supply Enhanced (PBUSE)
PRIMARY HAND RECEIPTS
Manual or automated.
Produced by the Property Book Officer (PBO).
SUB-HAND RECEIPTS
Unit Commander/Primary Hand Receipt Holder (PHRH) delegates property accounting duties to subordinates. Produced and maintained by unit supply sergeant.
REFERENCE:
AR TB
Command Supply Discipline , App. B , Ch. 1
(CSDP)
Establish supply discipline early.
Develop and Train your SOP. You are required to ensure
everyone in your unit understands and executes proper supply
accountability.
TB 710-2, Ch 4, Supply Management Actions.
ULLS-S4 Cdr’s Guide:
Section III--Sample ULLS-S4 SOP
Section IV--ULLS-S4 Checklist
Inspect down to user level. Most of your problems will occur with
components, not major end items.
Failure on your part to enact timely administrative or disciplinary
action, can be considered contrary to your command responsibility.
MAY 06 5

32. PBUSE is online – NIPR – for PBO & unit supply
PBUSE replaced SPBS-R & ULLS-S4

33. Primary vs. Sub Hand Receipt Balance the PHR (ALV-151) against the
SHR #1 #2 #3 #4 #5 #6
PHRH
ALV-151
Plan
Balance the PHR (ALV-151) against the
Sub Hand Receipts!
Is all property signed down ?
If not, where is it?
Are all missing property book items posted in the document file?
Obtain a copy of the your ALH-151 and the signed SHRs. You should have a working and a file copy of these documents. You can mark up your working copies as you please. You can not mark the file copies.
You could find some property not signed down, but in fact is present.
You can use the “Asset Visibility Report ” from ULLS-S4 but remember this is not official, it is only a reflection of data in your computer’s database.
Some commanders only write down what is missing. You decide.
MAY 06 15

34. Asset Visibility Report
PBUSE is
UIC centric
Printout of downloaded property book.
Provides assignment of SHR Holders.
Location of property.
Identifies discrepancies between authorized amount and
amount on hand.
MAY 06 26

35. LOOK FOR DATES FAIRLY CLOSE TO
Unit Supply Records
Example ALV-151
LOOK FOR DATES FAIRLY CLOSE TO
THIS CHANGE OF COMMAND
PBUSE is
UIC centric
DATE PREPARED : 06JUL 199X HAND RECEIPT PCN : ALH-151
UNIT DESCRIPTION : H / R # ORGANIZATION DATE LAST INVENTORY : X92006
UIC : WHYNOT
R S AUTHORIZATION
GENERIC NOMENCLATURE I E SR E L S A T DOCUMENT
CR RR C C E B A PUBLICATION ESD REQ AUTH ON HAND DUE-IN
ALIN SUBLIN NSN MCN UI UNIT / PRICE NSN NOMENCLATURE CC I C C C C A C DATA DOC NR SCRDO QTY QTY QTY QTY
A ACCY KIT: MK-1259/G F/ AN / VRC GRC A DMOO
ACCY KIT MK- 1302/G N 99 A U TM
A ANTENNA GROUP: OE-254 () / GRC B DMOO EA ANT GP OE-254 () / GRC X BB
A EA ANTENNA RC N 99 B U P TM
Date Prepared vs. Date Last Inventory.
ALIN -- authorized Line Item Number
SUBLIN -- substitute LIN
Nomenclature
Codes: See AMDF and ULLS-S4 EUM
RICC
ERC
SRRC
ECC
CIIC
REQ QTY
AUTH QTY
ON HAND QTY
DUE-IN QTY
LAST O/H QTY ON BOOKS
Substitute LIN
MAY 06 25

36. Inspect Unit Supply Records LOOK FOR DATES FAIRLY CLOSE TO
PBUSE HR is an EXCEL file
PBUSE is
UIC centric
Example ALV-151
Which LIN is on hand? Both?
No, only 59 B49004 on hand!
LOOK FOR DATES FAIRLY CLOSE TO
THIS CHANGE OF COMMAND
DATE PREPARED : 06JUL 199X HAND RECEIPT PCN : ALH-151
UNIT DESCRIPTION : H / R # ORGANIZATION DATE LAST INVENTORY : X92006
UIC : WHYNOT
R S AUTHORIZATION
GENERIC NOMENCLATURE I E SR E L S A T DOCUMENT
CR RR C C E B A PUBLICATION ESD REQ AUTH ON HAND DUE-IN
ALIN SUBLIN NSN MCN UI UNIT / PRICE NSN NOMENCLATURE CC I C C C C A C DATA DOC NR SCRDO QTY QTY QTY QTY
A ACCY KIT: MK-1259/G F/ AN / VRC GRC A DMOO
ACCY KIT MK- 1302/G N 99 A U TM
A ANTENNA GROUP: OE-254 () / GRC B DMOO EA ANT GP OE-254 () / GRC X BB
A EA ANTENNA RC N 99 B U P TM
Date Prepared vs. Date Last Inventory.
ALIN -- authorized Line Item Number
SUBLIN -- substitute LIN
Nomenclature
Codes: See AMDF and ULLS-S4 EUM
RICC
ERC
SRRC
ECC
CIIC
REQ QTY
AUTH QTY
ON HAND QTY
DUE-IN QTY
LAST O/H QTY ON BOOKS
Substitute LIN
MAY 06 25

37. SUB-HAND RECEIPT HOLDER REPORT SUB-HAND RECEIPT HOLDER
DATE : 09 / 14 / 9X
PAGE : 1
Obtain a copy of this report and bounce it against the current personnel roster and sub-hand receipts.
PBUSE is
UIC centric
MAY 06 28

38. ORGANIZATIONAL PROPERTY
Unit Supply Records
SUB-HAND RECEIPT
PBUSE is
UIC centric
SUB-HAND RECEIPT
ORGANIZATIONAL PROPERTY
PAGE OF 2
09 / 14 / 95
06 : 34 : 15
UIC / DESC : WHYNOT D CO AR
HAND RECEIPT FROM : HRH / CDR, D CO AR TO : D / 1-61 AR HAND RECEIPT NUMBER:
1ST PLATOON LEADER D1
GEN NOMENCLATURE AUTH O / H
LIN SUBLIN STOCK NUMBER NSN NOMENCLATURE PUBLICATION AI CIIC UI QTY QTY REMARKS
A ALARM CHEMICAL AGENT AUTOMATIC: PORTABLE MANPACK
ALARM CHEM AGT M8A TM W / C EA
SER /REG NO NN4011-NN 4333/ NN4015-NN 4337/
C CAMOUFLAGE SCREEN SUPPORT SYSTEM : WOODLAND / DESERT
CAM SCN WDLD / DST / PL NO DA PUB EA
MAY 06 36

39. Inspect Unit Supply Records ORGANIZATIONAL PROPERTY
PBUSE SHRH Report is an EXCEL file
SUB-HAND RECEIPT
Verify Soldiers against current unit roster – still in the unit?
PBUSE is
UIC centric
SUB-HAND RECEIPT
ORGANIZATIONAL PROPERTY
PAGE OF 2
09 / 14 / 95
06 : 34 : 15
UIC / DESC : WHYNOT D CO AR
HAND RECEIPT FROM : HRH / CDR, D CO AR TO : D / 1-61 AR HAND RECEIPT NUMBER:
1ST PLATOON LEADER D1
Pay special attention to the CDR sub hand receipt. No property should be on it. It’s a gateway for transactions.
GEN NOMENCLATURE AUTH O / H
LIN SUBLIN STOCK NUMBER NSN NOMENCLATURE PUBLICATION AI CIIC UI QTY QTY REMARKS
A ALARM CHEMICAL AGENT AUTOMATIC: PORTABLE MANPACK
ALARM CHEM AGT M8A TM W / C EA
SER /REG NO NN4011-NN 4333/ NN4015-NN 4337/
C CAMOUFLAGE SCREEN SUPPORT SYSTEM : WOODLAND / DESERT
CAM SCN WDLD / DST / PL NO DA PUB EA
What is this? Ask!
MAY 06 36

40. Sub-Hand Receipt DA FORM 2062 COMMANDER 1st PLATOON LEADER
HAND RECEIPT / ANNEX NUMBER
FROM: TO: HAND RECEIPT NUMBER
COMMANDER st PLATOON LEADER
A / 3-34 AR st PLT, A / 3-34 AR A1
For use of this form, see DA P AM
The proponent agency is ODCSLOG.
FOR
ANNEX/CR
ONLY
END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY
STOCK NUMBER ITEM DESCRIPTION
QTY
AUTH f. *
g QUANTITY
SEC UI
a b.
c d e.
A B C D E F
A TM w/C3 SEPTEMBER 1976
Alarm Chemical Agent Auto: Manpack M8A N ea
SN # : NN4011-NN4333, NN4015-NN4337
C NO DA PUB
Camouflage, Screen Support System, WDLD / DST N U ea
* WHEN USED AS A:
HAND RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes
HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGE.
MAY 06 37

41. Component Hand Receipt (User Hand Receipt)
Unit Supply Records
Component Hand Receipt (User Hand Receipt)
From Sub-hand Receipt Holder To User:
Component hand receipt.
On hand quantities.
Signed by user.
One major end item per component hand receipt.
Component hand receipts (CHR) are used for user level, and they sign for what they have, not what they are short.
A subhand receipt holder will have many CHRs and hand receipts to user.
You as a commander should inspect user level hand receipts.
You want to establish ownership for equipment at the lowest level.
MAY 06 40

42. Component Hand Receipt (User Hand Receipt)
MAY 06 42

43. Component Hand Receipt DA FORM 2062
HAND RECEIPT / ANNEX NUMBER
FROM: TO: HAND RECEIPT NUMBER
PLATOON LEADER SFC SMITH
1st PLT, A / 3-34 AR st PLT, A / 3-34 AR A11
For use of this form, see DA P AM
The proponent agency is ODCSLOG.
FOR
ANNEX/CR
ONLY
END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY
TANK, CBT,F/T,120mmM1A TM w/C SEP
STOCK NUMBER ITEM DESCRIPTION
QTY
AUTH f. *
g QUANTITY
SEC UI
a b.
c d e.
A B C D E F
TANK, CBT, F / T 120MM, M1A N EA
COMPONENT OF THE END ITEM (COEI)
Driver’s / Loader’s Unity Periscope X EA
Driver’s Side Unity Periscope X U EA
Component hand receipt for most major end items can be found on the CD-ROM electronic TMs. The components are listed on DA Form 2062.
BASIC ISSUE ITEMS (BII)
Adapter, Socket Wrench, 3/4 - in Drive to 1/2 - in D M EA
Drive : (in tool bag) EX506B
* WHEN USED AS A:
HAND RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes
HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGE
DA PAM p 87
MAY 06 43

44. Shortage Annexes Unit Supply Records Nonexpendable PBO Durable
One for each end item.
PBO keeps original.
Copy to Company Commander.
Durable
One for each end item Unit CDR
Original BN S-4 keeps.
Expendable Unit CDR
Order if funds available.
Can put on shortage annex.
The class of supply as well as the ARC determine what shortage annex is used. Some expendable items are class II, and can’t be ordered by the company; therefore they must be put on the S4 shortage annex.
Don’t overlook expendable items. Many are high dollar, and needed in order for the major end item to work.
Shortage annexes only list missing components of major end items.
If you don’t tell the PBO or S4 about your missing components, then they will assume (correctly) that you have no shortages.
When you sign your ALH-151, you are signing for the major end items and all required components, unless you obtain a shortage annex that reflects known missing components.
You will get one shortage annex per major end item reflecting all shortages for the entire quantity, i.e.: You have nonexpendable shortages in some of your tanks. The PBO will give you one annex for all 14 tanks---it doesn’t matter how many tanks have shortages. The S4 will do the same if you also have durable shortages.
MAY 06 30

45. Component Management PBUSE is UIC centric Component Shortage Report:
Identifies all current component shortages by SHR number.
Replenishment of “R” indicates this component is eligible for replenishment action.
ARC -- Accounting Requirements Code:
N Nonexpendable
D Durable
X Expendable
MAY 06 32

46. PBO SHORTAGE ANNEX DA FORM 2062
HAND RECEIPT / ANNEX NUMBER
FROM: TO: HAND RECEIPT NUMBER
COMMANDER PBO
4TH INFANTRY DIV A/3-34 AR HR #
For use of this form, see DA P AM
The proponent agency is ODCSLOG.
FOR
ANNEX/CR
ONLY
END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY
L TANK, CBT,F/T,120mmM1A TM SEP
STOCK NUMBER ITEM DESCRIPTION
QTY
AUTH f. *
g QUANTITY
SEC UI
a b.
c d e.
A B C D E F
HOIST, CHAIN, 1/2 TON N EA
MITTENS, HEAT PROTECTIVE N EA
TARPAULIN, NYLON, 12’ by 17’ N EA
MAH
13JAN95
ARC CODE
COMPONENTS OF THE
MAJOR END ITEM--TANK
PBO’s INITIALS
* WHEN USED AS A:
HAND RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes
HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGE.
DA FORM EDITION OF JAN 58 IS OBSOLETE
JAN 82
MAY 06 33

47. SHORTAGE ANNEX DA FORM 2062 CDR’s INITIALS ARC CODE
HAND RECEIPT / ANNEX NUMBER
FROM: TO: HAND RECEIPT NUMBER
HR HOLDER COMMANDER
3-34 AR /3-34 AR HR#
For use of this form, see DA P AM
The proponent agency is ODCSLOG.
FOR
ANNEX/CR
ONLY
END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY
L TANK, CBT,F/T,120mmM1A TM SEP
STOCK NUMBER ITEM DESCRIPTION
QTY
AUTH f. *
g QUANTITY
SEC UI
a b.
c d e.
A B C D E F
SOCKET, SOCKET WRENCH, 25mm, 6 PT D EA
3/4 INCH DRIVE
PULLER AND PUMP , END CONNECTOR D EA
MATTOCK, PUCK UNIT 5 LB D EA
JAM
21DEC94
ARC CODE
COMPONENTS OF THE
MAJOR END ITEM--TANK
CDR’s INITIALS
* WHEN USED AS A:
HAND RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes
HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGE
DA FORM EDITION OF JAN 58 IS OBSOLETE
JAN 82
MAY 06 34

48. Sub-hand Receipt From You to Sub-hand Receipt Holder
Shortage Annex
Sub-hand Receipt From You to Sub-hand Receipt Holder
Sub-Hand Receipt/DA Form 2062.
Major End Items Only.
Signed by Sub-Hand Receipt Holder.
Shortage Annex
Authorized Shortages of components to
include expendables.
X/D initialed by unit CDR; N by PBO
Company Commander Signs Down His Property.
Include Everything on Your ALH-151.
Missing Components Identified on Shortage Annex.
Look for property adjustment documents indicating relief from
responsibility for any items (major end items or components) not
authorized to be short.
MAY 06 35

49. Inspect Unit Supply Records
DA FORM 2062
Used to record issue of property book and durable items:
from PBO to PHRH
from PHRH to sub-hand receipts holders
Used to record shortage annex for any nonexpendable or durable component shortage.
No maximum number of times property may be sub-hand receipted (normally three: commander to supervisor to user.)
Original is kept by the person issuing the property; second copy goes to the person receiving the property.
Company Commander Signs Down His Property.
Include Everything on Your ALH-151.
Missing Components Identified on Shortage Annex.
Look for property adjustment documents indicating relief from
responsibility for any items (major end items or components) not
authorized to be short.
MAY 06 35

50. Sub-Hand Receipt Shortage Annex
DA FORM 2062
Only the PBO can validate ARC N
HAND RECEIPT / ANNEX NUMBER
FROM: TO: HAND RECEIPT NUMBER
COMMANDER st PLATOON LEADER
A / 3-34 AR A / 3-34 AR
For use of this form, see DA P AM
The proponent agency is ODCSLOG.
FOR
ANNEX/CR
ONLY
END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY
TANK, CBT,F/T,120mmM1A TM w/C SEP
STOCK NUMBER ITEM DESCRIPTION *
QTY
AUTH f.
g QUANTITY
SEC UI
a b.
c d e.
A B C D E F
HOIST, CHAIN, 1/2 TON N EA
PULLER AND PUMP , END CONNECTOR D EA
SCREWDRIVER, FLAT TIP, 3/16-IN WIDE X EA
MAH
13JAN95
ARC CODE
COMPONENTS OF THE
MAJOR END ITEM--TANK
Cdr.'s INITIALS
* WHEN USED AS A:
HAND RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes
HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGES.
MAY 06 39

51. ANNUAL 100% (Cyclic method) SENSITIVE ITEMS (including Weapons & Ammo)
Inventories
CHANGE OF COMMAND
ANNUAL 100% (Cyclic method)
Semi-annual = 50% x 2
Quarterly = 25% x 4
Monthly = 10% x 12
SENSITIVE ITEMS (including Weapons & Ammo)
MONTHLY
TOOL ROOMS
SEMI-ANNUAL
REFERENCE: AR 710-2, Par 2-13 :
Must Inventory all property annually.
May be turned in or transferred no sooner than 365 days.
Not free issue.
Division is excess authorized quantity.
You are authorized, but not scheduled for TPF.
MAY 06 7

52. Inventories Annual Semiannual Quarterly Monthly 100% of all property
OCIE
Semiannual
Controlled Cryptographic Items (CCI)
Keys and arms room locks
Class I,II, III,
Quarterly
Sensitive items other than weapons and ammunition
PLL Items
Monthly
Weapons by serial numbers
Ammunition
Class III Bulk
REFERENCE: AR 710-2, Table 2-1.
Inventories occur because of :
A specific event.
The type of property.
MAY 06 8

53. Unit Supply Program ENSURE UNIT SUPPLY ROOM: HAS AN SOP
IS SUFFICIENTLY STAFFED AND TRAINED
REMAINS ORGANIZED, CLEAN AND SECURE
MAINTAINS AN UP TO DATE PUB / SC LIBRARY
MAINTAINS YOUR HAND RECEIPTS
MAINTAINS YOUR SHORTAGE ANNEXES
REORDERS SHORTAGES AGAINST THOSE ANNEXES
PROPERLY DISPOSES EXCESS PROPERTY IN A TIMELY MANNER
CONDUCTS LATERAL TRANSFERS BEFORE SUSPENSE DATES
ADHERES TO ESTABLISHED POLICY
*REMEMBER ARMY LEADERS ARE ALSO BUDGET MANAGERS!
*APPOINT A SUPPLY OFFICER
*NEVER LOSE YOUR PERSONAL CONTACT AND PROFESSIONAL RELATIONSHIP WITH THE SUPPLY ROOM AND SUPPLY SERGEANT
MAY 06 78

54. Property Accountability
-Recognize Property Accountability = Enhanced Readiness.
-Commanders must be personally & aggressively involved.
-Understand unit identification code (UIC) & Department of Defense Activity Address Code (DODAAC) significance – both must be right.
Property accountability is paramount to winning the Global War on Terror. With today’s OPTEMPO, commanders must recognize the numerous changes within the Army’s logistical environment and ensure all subordinates are fully trained, coached and mentored on their role, responsibility and applicable equipment in order to achieve victory on the battlefield.
Property accountability works when commanders are involved. More on the Command Supply Discipline Program (CSDP) to follow in subsequent slides.
Most likely due to OPTEMPO, Army Senior Leadership is updating supply policy via message (ALARACT) vice updating regulations. This process makes it incredibly difficult for unit and staff to stay current with Army policy. Recognize this challenge. Use your QM Warrant to help you conquer this it.
Army ALARACT and MILPER messages regarding property accountability procedures/guidance can be found at LOGNet, courtesy of CW5 Carroll of the Army G4.
G-4_(DCSLOG) Regulations
UIC/DODAACs are key logistical denominators for all STAMIS systems. They must be right in order to work. Simple but extremely important.

55. Command Supply Discipline Program
-CSDP is everyone’s responsibility – Commanders, CSM, CO CDR, 1SG, Hand Receipt Holders and EVERYONE in between!
-Ensure CDRs are personally & aggressively involved in CSDP.
-Use CSDP to enhance property accountability not inhibit it.
-Ensure CSM & 1SGs instill Supply Discipline & teach Supply Economy.
-Ensure CSM, 1SGs & S4 NCOs help company commanders “get CSDP right”.
CSDP is only as good as the BCT CDR makes it. It isn’t designed to be another layer of inspections; rather it’s designed as a “sanity check” for commanders and a tool to place the unit on the right azimuth IRT logistics.
Suggest incorporating CSDP checks with the Command Maintenance Program. Utilize BCT Staff to inspect units during command maintenance. Use the opportunity to teach, coach and mentor immediately vice waiting until a semi-annual inspection.
Key to real success with CSDP and property accountability rests with the NCO Corps. They must uniformly, consistently and aggressively instill supply discipline and supply economy throughout the BCT formation – no exceptions.
Teach new officers and NCOs about property accountability and CSDP; grow them to embrace the culture and support it.
CSM must help keep S4 NCOs actively involved, trained and engaged. Ask the CSM to assess supply sergeants and rotate them as applicable to their career progression with equal vigor as other branch NCOs within the BCT formation.
Use CSDP to gauge 92Y training deficiencies and identify candidates for possible participation in the CSA Supply Excellence Award (SEA)

56. Property Accountability Recent Changes
-Unit Supply, S4 & PBO must have web access  all of the time.
-New mandatory inventories for deployment & redeployment:
-Task Force/Rear Detachment Inventory.
-Deployment/Redeployment Inventory.
-Increased UIC/DODAAC significance to the logistical fight.
-Operation Total Recall  on going CSA initiative.
-New Knowledge Management (KM) venues exist, like LOGNet.
S4 must identify training and communication requirements for PBUSE and articulate the need to the BCT CDR. Critical to note that unit supply, S4 and PBO need non-secure web access to fully utilize PBUSE.
Again, ALARACT message published an interim change to AR which added two new inventories:
Task Force/Rear Detachment Inventory (conducted when hand receipt is “split”).
Deployment/Redeployment Inventory (unit must conduct 100% inventory prior to movement).
Commanders must ensure the XO, S4 and PBO are fluent with new these procedures and ensure unit commanders are adhering to the new policies.
Due to the internet centric STAMIS systems, the UIC and DODAAC’s accuracy and worth have grown exponentially. Both must be correct at all times and locations, similar to one’s social security number and phone numbers.
From Operation Total Recall message*, “Commanders intent: The intent of Operation Total Recall is to assist commanders in efforts to reestablish property accountability across our army and ensure that it is accounted for using standard army management information systems (STAMIS). Our end-state is corporate wide level asset visibility of army property in an effort to better support decision making. Our path to achieving this is already underway and we are already seeing the results. Critical to our success is the use of the Army’s automated system of record for property accountability at the organizational level, property book unit supply enhanced (PBUSE) by all units accounting for property. Concurrently, the department will continue to review the doctrine, organization, training, materiel, leadership & education, personnel, and facilities (DOTMLPF) requirements to determine, scope and fix operational gaps and field PBUSE down to company commander level.”
*Take away for BCT CDRs is to ensure BCT XO, S4 and PBO become intimately knowledgeable and aware of it. It is not going away.
KM avenues available from anywhere in the world – via the internet – for any rank group that seeks advice, assistance or participation.

57. Need Information? Visit our Website at
Other Links:
QM Schools
AKO
LOGNET
Reimer Library
USAPA
The QMC&S Homepage provides information on all QM Schools and Links to lessons learned, and publications and policy.
You can address questions pertaining to any QM function or support requirement and the information will be provided by technical personnel.

58. QUESTIONS?