Logistics.

Logistics

Deputy Chief of Staff, Logistics J-4
LTC DAVID K. BATES Branch Chief, Plans and Policy MSG Freeman Hollis Supply Management Tech SGT Thomas Yates State HAZMAT Coordinator

Logistics Supply Operations Maintenance Operations Food Service
IDT Lodging HAZMAT

COMMAND SUPPLY DISCIPLINE PROGRAM
CSDP COMMAND SUPPLY DISCIPLINE PROGRAM STANDARDIZE SUPPLY DISCIPLINE THROUGHOUT THE ARMY COMMANDER’S PROGRAM ADDRESS SUPERVISORY/MANAGERIAL RESPONSIBILITIES

PURPOSE: STANDARDIZE SUPPLY DISCIPLINE REQUIREMENTS PROVIDE A SINGLE LISTING OF SUPPLY POLICY REQUIREMENTS MORE EFFICIENT WITH RESPECT OF TIME SPENT MONITORING SUBORDINATE’S ACTIONS IDENTIFY SUPPLY PROBLEMS TO PERMIT TIMELY CORRECTIVE ACTIONS WITH THE CHAIN OF COMMAND

COMMAND SUPPLY DISCIPLINE PROGRAM FREQUENCY: TRIENNIALLY
FREQUENCY: ANNUALLY COMPANY BY BATTALION BATTALION BY BRIGADE BRIGADE BY STARC FREQUENCY: TRIENNIALLY STARC BY NGB (CLRT-X)

COMMAND SUPPLY DISCIPLINE PROGRAM ENSURING SUPPLY DISCIPLINE
BE PROACTIVE AND NOT REACTIVE IN SUPPLY OPERATIONS CONDUCT SUPPLY DISCIPLINE TRAINING HAND RECEIPT PROCEDURES INVENTORY TECHNIQUES

COMMAND SUPPLY DISCIPLINE PROGRAM KEY PLAYERS IN SUPPLY DISCIPLINE
BDE / BN CSDP MONTIORS UNIT COMMANDERS UNIT SUPPLY OFFICERS UNIT FIRST SERGEANTS UNIT SUPPLY SERGEANTS PLATOON / SECTION NCOs Battalion Commander’s appoint in writing, a Command Supply Discipline Monitor to assist the Battalion commander with establishing and the monitoring the Command Supply Discipline Program within his organization in compliance with regulatory guidance. The CSDP Monitor conducts CSDP Evaluations on an annual basis recognizing both superior and inferior performance at unit level. Unit Commander’s appoint in writing, a Unit Supply Officer to oversee and continually monitor the performance of unit personnel in the accomplishment of administrative actions required for unit compliance with regulatory guidance SOLDIERS 5

COMMAND SUPPLY DISCIPLINE PROGRAM ACCOUNTABILITY AND RESPONSIBILITY
ACCOUNTABILITY AND RESPONSIBILITIES COMMAND RESPONSIBILITY SUPERVISORY RESPONSIBILITY DIRECT RESPONSIBILITY CUSTODIAL RESPONSIBILITY PERSONAL RESPONSIBILITY ACCOUNTABILITY AND RESPONSIBILITY Accountability is the obligation of a person to keep records of property, documents, or funds. These records show identification data, gains, losses, dues-in, dues-out, and balances on hand or in use. Responsibility is the obligation of an individual to ensure Government property and funds entrusted to his or her possession, command or supervision are properly used and cared for, and that proper custody and safekeeping are provided. There are five different types of responsibility. 6

COMMAND RESPONSIBILITY. The obligation of a commander to ensure all Government property within his or her command is properly used, cared for and that proper custody and safekeeping are provided. Command responsibility is inherent in command and cannot be delegated. It is evidenced by assignment to a command position at any level and includes: Ø Ensuring the security of all property of the command, whether in use or in storage. Ø Observing subordinates to ensure their activities contribute to the proper custody, care, use and safekeeping of all property within the command. Ø Enforcing all security, safety and accounting requirements Ø Taking administrative or disciplinary measures when necessary. HHD, ENGINEER BRIGADE (MTOE Abstract) COMMAND SECTION BDE COMMANDER (Command Responsibility) 02 EXECUTIVE OFFICER 03 S4 (CSDP Monitor) 09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH) 10 VEHICLE DRIVER (Personal Responsibility - SHRH) DET HQ HHD COMMANDER (Command Responsibility - PHRH) 02 DETACHMENT SERGEANT (Supervisory Responsibility) 03 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 04 SUPPLY SGT (Direct & Custodian Responsibility) 05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH) 06 TRACK VEH MECH (Personal Responsibility - SHRH) 08 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 09 COOK (Personal Responsibility - SHRH) 10 ARMORER (Direct Responsibility - HRH) Responsibility for all property within their command 7

SUPERVISORY RESPONSIBILITY. The obligation of a supervisor to ensure all Government property issued to, or used by his or her subordinates is properly used, cared for and that proper custody and safekeeping are provided. It is inherent in all supervisory positions, is not contingent upon signed receipts or responsibility statements and cannot be delegated. It arises because of assignment to a specific position and includes— Ø Providing proper guidance and direction. Ø Enforcing all security, safety and accounting requirements. Ø Maintaining a supervisory climate that will facilitate and ensure the proper care and use of Government property. HHD, ENGINEER BRIGADE (MTOE Abstract) COMMAND SECTION BDE COMMANDER (Command Responsibility) 02 EXECUTIVE OFFICER 03 S4 (CSDP Monitor) 09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH) 10 VEHICLE DRIVER (Personal Responsibility - SHRH) DET HQ HHD COMMANDER (Command Responsibility - PHRH) 02 DETACHMENT SERGEANT (Supervisory Responsibility) 03 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 04 SUPPLY SGT (Direct & Custodian Responsibility) 05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH) 06 TRACK VEH MECH (Personal Responsibility - SHRH) 08 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 09 COOK (Personal Responsibility - SHRH) 10 ARMORER (Direct Responsibility - HRH) Responsibility for property in the possession of personnel under their supervision 8

DIRECT RESPONSIBILITY. The obligation of a person to ensure all Government property for which he or she has receipted, is properly used, cared for and that proper custody and safekeeping are provided. Direct responsibility results from assignment as an accountable officer, receipt of formal written delegation, or acceptance of the property on hand receipt from an accountable officer. Commanders, and/or directors of separate TDA activities will determine and assign in writing those individuals who will have direct responsibility for property. HHD, ENGINEER BRIGADE (MTOE Abstract) COMMAND SECTION BDE COMMANDER (Command Responsibility) 02 EXECUTIVE OFFICER 03 S4 (CSDP Monitor) 09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH) 10 VEHICLE DRIVER (Personal Responsibility - SHRH) DET HQ HHD COMMANDER (Command Responsibility - PHRH) 02 DETACHMENT SERGEANT (Direct Responsibility - HRH) 03 LT WH VEH MECHANIC (Personal Responsibility -SHRH) 04 SUPPLY SGT (Direct & Custodian Responsibility) 05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH) 06 TRACK VEH MECH (Personal Responsibility - SHRH) 08 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 09 COOK (Personal Responsibility - SHRH) 10 ARMORER (Direct Responsibility - HRH) Responsibility for property accepted on hand receipt from accountable officer (PHRH/CPBO) 9

CUSTODIAL RESPONSIBILITY. The obligation of an individual for property in storage awaiting issue or turn-in to exercise reasonable and prudent actions to properly care for, ensure proper custody and safekeeping of the property are provided. Custodial responsibility results from assignment as a supply sergeant, supply custodian, supply clerk, warehouse person and are rated by and answerable directly to the accountable officer or the individual having direct responsibility for the property. Responsibilities include: Ø Ensuring the security of all property stored within the supply room and storage annexes belonging to the supply room or SSA is adequate. Ø Observing subordinates to ensure their activities contribute to the proper custody, care and safekeeping of all property within the supply room and storage annexes belonging to the supply room or SSA. Ø Enforcing all security, safety and accounting requirements. Ø When unable to enforce any of these; reporting the problem(s) to their immediate supervisor. HHD, ENGINEER BRIGADE (MTOE Abstract) COMMAND SECTION BDE COMMANDER (Command Responsibility) 02 EXECUTIVE OFFICER 03 S4 (CSDP Monitor) 09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH) 10 VEHICLE DRIVER (Personal Responsibility - SHRH) DET HQ HHD COMMANDER (Command Responsibility - PHRH) 02 DETACHMENT SERGEANT (Direct Responsibility) 03 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 04 SUPPLY SGT (Direct & Custodian Responsibility) 05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH) 06 TRACK VEH MECH (Personal Responsibility - SHRH) 08 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 09 COOK (Personal Responsibility - SHRH) 10 ARMORER (Direct Responsibility - HRH) Responsibility for property in storage awaiting issue or turn-in 10

PERSONAL RESPONSIBILITY. The obligation of a person to exercise reasonable and prudent actions to properly use, care for and safeguard all Government property in his or her physical possession. It applies to all Government property issued for, acquired for, or converted to a person’s exclusive use, with or without receipt. HHD, ENGINEER BRIGADE (MTOE Abstract) COMMAND SECTION BDE COMMANDER (Command Responsibility) 02 EXECUTIVE OFFICER 03 S4 (CSDP Monitor) 09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH) 10 VEHICLE DRIVER (Personal Responsibility - SHRH) DET HQ HHD COMMANDER (Command Responsibility - PHRH) 02 DETACHMENT SERGEANT (Direct Responsibility) 03 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 04 SUPPLY SGT (Direct & Custodian Responsibility) 05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH) 06 TRACK VEH MECH (Personal Responsibility - SHRH) 08 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 09 COOK (Personal Responsibility - SHRH) 10 ARMORER (Direct Responsibility - HRH) Responsibility for property in their possession 11

RESPONSIBILITY RELATIONSHIPS. Ø Command responsibility and supervisory responsibility depend on the location of the property within the chain of command. This responsibility is a part of a job or position and is incurred by assuming that command or supervisory position. It cannot be delegated. Ø Direct responsibility is a formal assignment of property responsibility to a person within the supply chain who has the property within his or her custody, but not necessarily in their possession or for their use. Accountable officers always have direct responsibility unless it has been specifically assigned to another person. Accountable officers may delegate such responsibility by written designation or by issue of the property on a hand receipt. Ø Personal responsibility always accompanies the physical possession of property. Accountability starts with holding responsible individuals accountable 12

Custodial Responsibility Supply Sergeant and Supply Clerk Responsibility for property in storage awaiting issue or turn-in Command Responsibility Responsibility for all property within their command Company Platoon Supervisory Responsibility Responsibly for property in the possession of personnel under their supervision Direct Responsibility Hand Receipt Holders Responsibility for property accepted on hand receipt from accountable officer (CPBO / PHRH) Squad Flow chart on the five types of responsibilities and their relationship to levels of command Individual Personal Responsibility Responsibility for property in their possession. 13

COMMAND SUPPLY DISCIPLINE PROGRAM SAFETY MEASURES FOR CLASS I STORAGE
PROTECT FROM PLACE OPEN STOCKAGE ON DUNNAGE ROTATE AND GUARD RATIONS SEPARATE AND LABEL STOCKS Protect from water, vermin, spoilage, theft, and contamination Place open stockage on dunage and cover Rotate rations during exercises / deployments Separate and properly label stocks by date of pack DATE DATE DATE 14

SAFETY MEASURES FOR CLASS III STORAGE SEPARATE FLASH POINT PRODUCTS STORE CONTAINERS AWAY FROM GROUND INSPECT MONTHLY CONTROL CLASS III ENVIRONMENT SEPARATE HIGH FLASH POINT FROM LOW FLASH POINT PRODUCTS. ENSURE STORED CONTAINERS ARE NOT IN DIRECT CONTACT WITH THE GROUND. INSPECT CONTAINERS WEEKLY FOR LEAKS AND DAMAGE. CONTROL THE ENVIRONMENT WHERE THE CLASS III PRODUCTS ARE STORED. 15

COMMAND SUPPLY DISCIPLINE PROGRAM SAFETY MEASURES FOR GENERAL STORAGE
RECEPTACLES - HAZMAT IN FIRE & SPARK PROOF RECEPTACLES GROUNDING - ELECTRICAL EQUIPMENT GROUNDED AISLES - CLEAR LIGHTING - WORK AREAS ILLUMINATED CLEARANCE -STOCKED IAW REGULATION RECEPTACLES - STORE HAZARDOUS MATERIALS IN MARKED AND IDENTIFIED FIRE AND SPARK PROOF RECEPTACLES. GROUNDING - ALL ELECTRICAL EQUIPMENT MUST BE GROUNDED. AISLES - KEEP CLEAR OF SUPPLIES AND EQUIPMENT. LIGHTING - ENSURE WORK AREAS ARE ILLUMINATED. CLEARANCE - PREVENT ACCIDENTS, STOCK ACCORDING TO REGULATION. 16

STORAGE PRECAUTIONS FIRE FIRE - FIRE CAUSES LOSS OF LIFE AND MILLIONS OF DOLLARS IN LOSS TO STORED SUPPLIES ANNUALLY. TAKE PRECAUTIONS, ENSURE COMPLIANCE WITH SMOKING REGULATIONS, FIRE DRILLS, FIRE REPORTING PROCEDURES, AND FIRE CLEARANCES. THE BEST PREVENTIVE MEASURE AGAINST FIRE IS TO KEEP A FIRE FROM STARTING. THEFT - SUPPLIES IN STORAGE ARE MORE SUSCEPTIBLE TO THEFT BECAUSE THEY ARE NOT CHECKED REGULARLY. THE BEST PROTECTION AGAINST THEFT IS TO SECURE ITEMS, RESTRICT ACCESS TO STORAGE SITE, AND CHECK ITEMS ON A REGULAR BASIS. THEFT 17

STORAGE PRECAUTIONS WEATHER - PROTECT SUPPLIES RODENTS - CONTROL RODENTS INSECTS INSPECT INFESTATION OFTEN WEATHER - PROTECT SUPPLIES STORED IN OPEN AREAS FROM THE ELEMENTS THROUGH THE USE OF DUNAGE, TARPAULINS, AND TENTS. RODENTS - CONTROL RODENTS BY DISPOSING OF TRASH AND GARBAGE PROMPTLY, BY PROHIBITING EATING IN STORAGE AREAS, AND BY ENSURING THE AREAS ARE KEPT CLEAN AND FREE OF SUBSTANCES THAT ATTRACT THEM. INSECTS INSPECT FOR INSECT INFESTATION OFTEN, SUMMER MONTHS IN PARTICULAR. CONTROL INSECTS BY NOTIFYING THE POST ENGINEERS FOR ASSISTANCE. 18

COMMAND SUPPLY DISCIPLINE PROGRAM PHYSICAL SECURITY REQUIREMENT
WEAPONS STORE ARMS, AUTOMATIC WEAPONS, UP TO 50 CALIBER, AND 40 MM GRENADE LAUNCHERS I. A.W. AR A unit may store Categories I thru IV of AA&E: Category II: Light Automatic Weapons, including .50 caliber, M16A2 Rifle, Squad Automatic Weapon (SAW) and 40MM MK-19 Machine Gun. Category III: 40MM Grenade Launchers (M203) Category IV: Hand Guns (9MM) and weapons that are not fully automatic. THE STANDARDS AND PROCEDURES ARE PRESCRIBED IN AR 19

PHYSICAL SECURITY REQUIREMENTS ARMS ROOM MAXIMUM SECURITY BUILDING DOORS CONSTRUCTED OF STEEL BARS APPROVED DA LOCKING DEVICES APPROVED IDS ON ARMS ROOMS AA&E storage areas must have an approved DA Form 4604-R (Security Construction Statement) indicating the highest level of storage (Category II) and validated every 5 years by MNFE Units must have on hand a copy of the most current Physical Security Survey (AR ) in accordance with paragraph 2-6 to AR Units must maintained a DA Form 4930-R (Alarm / Intrusion Detection Record) in accordance with paragraph 3-6 to AR Unaccompanied access procedures will be in accordance with paragraph 4-19 to AR 20

COMMAND SUPPLY DISCIPLINE PROGRAM Arms Racks and Storage Containers
PHYSICAL SECURITY REQUIREMENTS ARMS ROOM (CONTINUED) ARMS RACKS AND CONTAINERS - WEAPONS STORED IN: - BANDED CRATES - LOCKED CONTAINERS - LOCKED, STANDARD-ISSUE RACKS - LOCKED, LOCALLY FABRICATED RACKS Arms Racks and Storage Containers When not in use, arms will be stored in banded crates, metal containers, approved standard issue racks or locally fabricated arms racks, and secured in approved weapons storage facilities. Standard issue approved metal wall lockers or metal cabinets may be used. Crates or containers will be banded, locked, or sealed in a way that will prevent weapon removal without leaving visible signs of tampering. Screws or bolts used in assembling containers, lockers, or cabinets will be made secure to prevent disassembly.  All arms racks or containers will be locked with approved secondary padlocks. In facilities that are not manned 24 hours a day, rifle racks and containers weighing less than 500 pounds will be fastened to the structure (or fastened together in groups totaling more than 500 pounds) with bolts or with chains equipped with secondary padlocks. Bolts used to secure racks will be spot welded, brazed, or peened to prevent easy removal. Chains used to secure racks (and containers) will be heavy duty hardened steel, welded, straight links steel, galvanized of at least 5/16–inch thickness, or of equivalent resistance to force required to cut or break a secondary padlock. 21

EXCESS MANAGEMENT EXCESS IS DEFINED AS ANY ITEM ON HAND THAT EITHER IS NOT AUTHORIZED OR EXCEEDS A UNIT’S CURRENT AUTHORIZATION. WE DO NOT HAVE THE PEOPLE OR RESOURCES TO PROPERLY MAINTAIN IT UPON NOTIFICATION - UNITS HAVE 30 DUTY DAYS TO ACCOMPLISH THE SUPPLY ACTION Excess Equipment Management  Items in excess of authorized allowances will be reported as excess. Units will effect turn-ins, cancel/modify requisitions, or request retention authority.  Primary Hand Receipt Holders are relieved from accounting for property upon turn-in of the property or transfer of the property to another organization. Accordingly, disposition of excess equipment should be determined as soon as practical after discovery of the excess items. Request for technical inspections should be submitted, as appropriate, to the supporting maintenance activity to determine condition codes and ensure 10/20 PMCS standards for the item. 22

HAND RECEIPTS KEEP HAND RECEIPTS CURRENT VERIFY QUANTITIES (TO INCLUDE COMPONENTS) AND SERIAL NUMBERS BEFORE YOU SIGN DON’T LOAN YOUR PROPERTY TO ANOTHER UNIT UNLESS THE ACTION IS APPROVED BY THE PBO RANDOMLY SPOT-CHECK THE LOCATION AND THE PHYSCIAL CONDITION OF YOUR PROPERTY BETWEEN INVENTORIES If you are a hand receipt holder (HRH), your signing of the hand receipt signifies you agree to take care of the property and return it, when requested to do so, in the same condition it was in when you received it (less any fair wear and tear). Failure to satisfy that agreement can mean that you will pay for the missing or damaged property unless you can prove that it was not lost or damaged by your negligence. DA Pam 710–2–1 chapters 5 and 6, contain much information that will help you manage your hand receipts 23

LATERAL TRANSFERS A LATERAL TRANSFER IS AN EXCHANGE OF NON-EXPENDABLE EXCESS PROPERTY FROM ONE ORGANIZATION TO ANOTHER ORGANIZATION WHERE A SHORTAGE EXISTS. A Lateral Transfer is an exchange of non-expendable excess property from one organization to another organization where a shortage exists. 24

EQUIPMENT TURN-IN / LATERAL TRANSFER PROCEDURES ENSURE EQUIPMENT MEETS STANDARDS PREPARE DOCUMENTS & SHORTAGE LISTS COORDINATE APPROVAL FROM THE PBO / BN S4 HAVE PBO ASSIGN DOCUMENT NUMBER SUBMIT CANCELLATIONS FOR OPEN REQUISITIONS COORDINATE WITH SSA OR GAINING UNIT PROVIDE COPY OF DOCUMENTS TO THE PBO 10-20 DA Form 3161 Ensure equipment meets 10/20 standards Prepare documents (DA Form for turn-ins and DA Form 3161 for Lateral Transfers) and component shortage lists Coordinate with CPBO and Bn S4 to verified the exact status of the item (CPBO or Bn S4 may have other information take may impact on the turn-in or lateral transfer of the item) Upon approval for action, CPBO will provide document number. Submit cancellation requests for open requisitions for the equipment to be turned in or laterally transfer Coordinate with SSA or gaining unit Ensure units provide CPBO with a copy all document DA Form 3161 COMMANDER 25

RECEIVING SUPPLIES CONDUCT INVENTORY CHECK CONDITION SIGN FOR PROPERTY VERIFIY DOCUMENT NUMBER FROM PBO PROVIDE PBO WITH COPY OF SIGNED DOCUMENT SUBMIT SHORTAGE REQUISITIONS DA Form 3161 Delegation of Authority (Signature Cards) Units will ensure that only authorized personnel sign for unit property. DA Form 1687 is used to designate personnel as authorized representatives of the unit to request and/or sign for supplies. Receipt Documents Supplies issued from an SSA are normally issued with DD Form 1348–1 (Issue Release/Receipt Document) or DD Form 1348 (DOD Issue Release/Receipt Document). Unit representatives will acknowledge the receipt of the supplies by signing his or her name and entering the date on the receipt document. The unit representative will conduct an inventory of the item and verify condition. Completed receipt documents (DA Fm , DA Fm 3161, DD Form 250, or DD Form 1348) will be forwarded to the CPBO and unit records will be adjusted accordingly. DA Form 2765 26

UNIT INVENTORIES AN INVENTORY IS THE PHYSICAL COUNT OF SUPPLIES AND EQUIPMENT ON HAND IN A UNIT. A INVENTORY IS THE PHYSICAL COUNT OF SUPPLIES AND EQUIPMENT ON HAND IN A UNIT A part of the Primary Hand Receipt Holder’s responsibilities is to ensure that inventories are accomplished when needed. To do this, the Primary Hand Receipt Holder will remind (in writing) the Hand Receipt Holders /Sub-Hand Receipt Holders within his unit, when to conduct an inventory and, if cyclic, what items to include. The Primary Hand Receipt Holder will also request a response from the Hand Receipt Holders /Sub-Hand Receipt Holders (in writing) to document when the inventory was completed and the results of that inventory. 27

TYPES OF INVENTORIES PRIMARY HAND RECEIPT HOLDER INVENTORY – 25% QUARTERLY OR AS DIRECTED BY PBO COMMAND DIRECTED - USUALLY AS A RESULT OF AN INCIDENT WEAPONS AND AMMUNITION INVENTORY - MONTHLY OCIE INVENTORY - WITHIN 180 DAYS OF SOLDIER’S ARRIVAL OR ANNUALLY (SHOWDOWN INSPECTION) SENSITIVE ITEM INVENTORY - MONTHLY RECEIPT,TURN-IN, AND ISSUE OF PROPERTY - PHYSICAL COUNT PRIOR TO SIGNING CHANGE OF PHRH - WITHIN THE 30 DAYS PRIOR TO DATE OF CHANGE PRIMARY HAND RECEIPT HOLDER INVENTORY – Conducted on a quarterly basis as directed by the CPBO (25% Quarterly Cyclic Method) COMMAND DIRECTED - A Commander or CPBO can direct at any time but usually occurs as a result of a particular incident WEAPONS AND AMMUNITION INVENTORY – Conducted monthly OCIE INVENTORY – Conducted on an annual basis for ICE & OCIE “SHOWDOWN INSPECTIONS” and the arrival of new soldiers from Basic/AIT training (6 months) SENSITIVE ITEM INVENTORY – Conducted monthly RECEIPT,TURN-IN, AND ISSUE OF PROPERTY – Preformed prior to signing documents to verify the physical count of material CHANGE OF PHRH – Conducted within the 30 days prior to the effective date of change (Assumption of Command Order) 28

INVENTORY PROCEDURES CHECK ALL ITEMS FOR MATCH CHECK CONDITION OF PROPERTY PHYSICALLY SEE THE ITEM CHECK ITEM FOR COMPLETENESS. VERIFY SERIAL NUMBERS Check all items to ensure item description listed on the Primary Hand Receipt matches the actual item Make a visual check of the condition of the property Do not assume items exist. Ensure you physically see it Check item for completeness to include required publications Verify all serial numbers against Primary Hand Receipt Verify all items listed as work ordered to support maintenance, or otherwise not available that the proper documentation is available (DA Forms 2407 or DA Forms 3161) to ensure that they exists. Inventory unit’s operational loads (MREs); inspect for serviceability and lot numbers, and expiration dates Abide by inventory stated time frames established by regulatory guidance 29

INVENTORY PROCEDURES VERIFY EXISTENCE OF ALL ITEMS NOT AVAILABLE INVENTORY ALL OPERATIONAL LOADS INSPECT FOR SERVICEABILITY ABIDE BY STATED TIME FRAMES Check all items to ensure item description listed on the Primary Hand Receipt matches the actual item Make a visual check of the condition of the property Do not assume items exist. Ensure you physically see it Check item for completeness to include required publications Verify all serial numbers against Primary Hand Receipt Verify all items listed as work ordered to support maintenance, or otherwise not available that the proper documentation is available (DA Forms 2407 or DA Forms 3161) to ensure that they exists. Inventory unit’s operational loads (MREs); inspect for serviceability and lot numbers, and expiration dates Abide by inventory stated time frames established by regulatory guidance JANUARY 29

COMMAND SUPPLY DISCIPLINE PROGRAM SUPPLY MANAGEMENT CONTROL PROCESS
PROCESS IS IMPLEMENTATION OF THE COMMAND SUPPLY DISCIPLINE PROGRAM (CSDP) CSDP PURPOSE IS TO ESTABLISH & STANDARDIZE SUPPLY DISCIPLINE PROVIDE SINGLE LISTING OF SUPPLY DISCIPLINE MAKE THE ARMY EFFICIENT IN MONITORING ACTIONS CSDP PROCEDURES ARE LISTED IN AR APPENDIX B Process is nothing more than the implementation of the Command Supply Discipline Program (CSDP) CSDP purpose is to establish supply discipline as a regulatory guidance, standardize supply discipline requirements, provide responsible personnel with a single listings of all existing supply discipline requirements, make the the Army more efficient regarding time spent monitoring subordinate actions. CSDP procedures are listed in NYARNG Regulation 710-1, AR 710-2, and AR TNARNG CSDP PROGRAM 31

Logistics INVENTORY ADJUSTMENT REPORTS

INVENTORY ADJUSTMENT REPORT (IAR)
Account for lost, damaged or destroyed property

INVENTORY ADJUSTMENT Statement of Charges / Cash Collection Voucher
Financial Liability Investigation of Property Loss (FLIPL)

STATEMENT OF CHARGES CASH COLLECTION VOUCHER
DD FORM 362

PURPOSE Serves as a voucher for adjusting property from accountable records Individual assumes financial liability

DD 362 A Statement of Charges / Cash Collection will be initiated when: Individual admits liability Value does not exceed the individuals monthly basic pay

Initiator- Initiator will normally be the hand receipt holder or the accountable officer.

Accountable Officer (PBO) / Primary Hand Receipt Holder (PHRH) or Unit Commander
Completes DD FORM 362 Secures individual signature. Retains one copy and posts it to the accountable records Forwards to USPFO – TN Military Pay for processing. Only exception would be OCIE. OCIE will be forwarded through the MACOM FLIPL Manager to the CIF Manager and the manager will forward to Military Pay after assigning a document number. Forwards 5 copies with original to USPFO - TN

F L I P L The Financial Liability Investigation of Property Loss
replaced the Report of Survey system

PURPOSE Account for lost, damaged or destroyed property
Serves as a voucher for adjusting property from accountable records Assesses financial liability against an individual Provides relief from financial liability Value exceeds the individuals monthly base pay

A FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS will be initiated when:
Negligence is suspected and individual does not admit liability Loss is discovered during a change of command Value exceeds the individuals monthly basic pay Total loss of petroleum (bulk) exceeds allowable loss for that product and the dollar value exceeds $500.00 Loss involves a sensitive item Loss involves public funds Required by higher authority or other DA Regulations Directed by an Inventory Adjustment Report approving authority

Step 1 starts with the discovery of the loss
Conduct a preliminary search for the item Identification of the missing, damaged or destroyed item(s) using Army portion of FEDLOG Gather dates and circumstances Initiation on the Investigation of Property Loss, DD 200 Get a document number from PBO Submit to appointing authority within 45 days

Company Level Supply Operations
Food Service Officers (AGR and M-Day) & AGR Enlisted must: Pay for meal and sign DA Form 5100-R when included on DA Form 5913-Request Pay Vendor direct for commercially prepared or catered meal as a private citizen IAW AR only the Commander signs both the DA Form 5913-Request (Strength Report) and DA Form 5913-Report (Feeder Report)

Food Service Units with Food Service Operations must prepare meals (Catered meals not authorized) Ration Planning MREs TOTMs Class A Rations (Local Vendor) Catered meal RTE’s (Jimmy Deans, Sun Meadows, Heater Meals)

IDT Lodging Authorized for all TNARNG Soldiers that reside more than 50 miles from duty location during IDT Mandatory “Double Occupancy” Units must use double occupancy rooms for IDT Lodging. Members of command teams (CDR, CSM, 1SG) will be roomed together if same sex. Detachment Commanders, Executive Officers, Staff Officers, and Warrant Officers are not considered "Command Team" members for the sake of IDT Lodging Policy and Procedure. Officers and Enlisted soldiers will not be roomed together unless approved by the unit Commander. Males and females will not be roomed together unless married and not in violation of fraternization policies. There is NO AUTHORIZATION for a single room. Single rooms will only be approved in circumstances where an odd number of soldiers require lodging or when required to separate male and female, or Officer and Enlisted soldiers. Units and MACOMs must scrutinize IDT Lodging requests prior to submission thru the chain of command.

IDT Lodging Counsel soldiers as outlined in the IDT Lodging Policy and have a procedure in place to identify soldiers requiring lodging prior to each IDT. Reserve only that number of rooms. Unit Commanders have the authority to deny IDT Lodging to soldiers who fail to notify the unit of their lodging requirement in a timely manner prior to scheduled training. Units must ensure that reservations are cancelled as required and that the TNARNG is not being charged for unoccupied rooms. Payment for unoccupied rooms will result in an Financial Liability Investigation Report (FLIPL) to access liability for any charges to the TNARNG.

J4 GPC Expenditures GPC Cardholders do not have a balance of funds on their card. GPC Cardholders merely obligate funds by requesting authorization for a specified or pre determined amount. GPC limits on the card are not a "remaining balance". Funds are authorized for specific reasons, supplies, and services. For example, if we authorize $ for lodging and you only spend $ this does not mean you have a remaining balance of $ to spend on anything else (this transaction would be completed and only $ would be allocated to cover the cardholders charge). Lodging and commercial feeding authorizations are approved by specific dates, times, and by specific justification, unlike office supplies where cardholders may expend (obligate) their authorized amount at any time during the billing cycle. Cardholders have single and max purchase limits, every dollar spent must have an authorization and must be for the exact amount or less than what is requested and authorized by J4. All required expenditure reports must be submitted on time.

HAZMAT Mandatory Training Refresher Training Certification
Training Records Testing Records

QUESTIONS?

PREVENTIVE MAINTENANCE CHECKS AND
PMCS PREVENTIVE MAINTENANCE CHECKS AND SERVICES Become familiar with the proper policies and procedures to supervise supply operations at the company level 1

UNIT LEVEL MAINTENANCE
The foundation of the Army’s maintenance system. PMCS includes all checks and services performed by the operator, crew, and the unit maintenance section to identify and correct faults, and perform required services on all assigned equipment

OPERATOR/CREW PMCS The first step in maintaining equipment.
Assist maintenance program by detecting and reporting most equipment failures. Operators trained to avoid conscious abuse and to observe published operating precautions help the maintenance effort. Operators are required by the -10 manual to perform certain checks.

PMCS THESE CHECKS ARE: BEFORE OPERATION DURING OPERATION
AFTER OPERATION WEEKLY MONTHLY

OPERATOR/CREW PMCS SHOULD ADDRESS THE FOLLOWING :
APPROPRIATE MANUALS ARE USED. ITEMS ARE CHECKED IN THE ORDER LISTED IN THE TECHNICAL MANUAL. DA FORM 2404/DA FORM 5988-E IS PROPERLY PREPARED. ALL UNCORRECTED FAULTS LISTED ON DA FORM 2404/DA FORM 5988-E AND REPORTED TO MAINTENANCE

BEFORE OPERATION CHECKS
PMCS BEFORE OPERATION CHECKS REQUIRED JUST BEFORE THE VEHICLE IS OPERATED. CONCENTRATE ON ENSURING EQUIPMENT IS FULL MISSION CAPABLE (FMC). FAULTS DETECTED DURING BEFORE OPERATION CHECKS THAT AFFECT FMC OR A SAFETY DIRECTIVE MUST BE CORRECTED BEFORE THE MISSION.

DURING OPERATION CHECKS
PMCS DURING OPERATION CHECKS PERFORMED WHILE THE EQUIPMENT IS BEING OPERATED AND AT HALTS. ALSO CONCENTRATE ON ENSURING THE EQUIPMENT IS FMC. FAULTS DETECTED DURING THE MISSION THAT AFFECT FMC MUST BE CORRECTED DURING THE MISSION. FAULTS DETECTED BEFORE OR DURING THE MISSION NOT AFFECTING FMC MAY BE CORRECTED, IF TIME PERMITS, OR RECORDED FOR CORRECTION AFTER THE MISSION.

AFTER OPERATION CHECKS
PMCS AFTER OPERATION CHECKS DETECT FAULTS RESULTING FROM THE MISSION. ENSURE IDENTIFICATION AND CORRECTION OF FAULTS TO MAINTAIN EQUIPMENT TO STANDARDS.

ULLS-G UNIT LEVEL LOGISTICS SYSTEM Ground

ULLS-G OVERVIEW ULLS-G automates the request and receipt of Class IX repair parts and TAMMS activities. Most important goal = improve material readiness. Army Material Status System (AMSS) within the system provides capability to monitor readiness.

Not Mission Capable (NMC )
Care must be taken when doing any thing in the ULLS-G system. Mechanics need to verify any faults and parts required from Operator 5988-E before the information is entered in ULLS-G. NMC time starts as soon as an “X” fault is entered and does not stop until the fault is corrected.

If the ULLS-G operator deadlines a truck for a non-deadline item, this information is now sent to Logistic Support Activity (LOGSA). This means that DA knows when you deadline equipment for non-deadlining items. Item must be deadlined by the Technical Manual

If equipment is deadlined for reasons other than those in the TM PMCS chart this is an Administrative Deadline. For example: The equipment is fully mission capable IAW the TM, but cannot be operated because of a Safety of Use Message, or if dispatching would violate published safety/traffic regulations.

Equipment Data Record Major End Items
Provides a listing of all Admin numbers with serial numbers in the system. Must be updated when equipment is transferred in or out. Unit supply/readiness personnel must work with supporting OMS to ensure this file is current. Reportable equipment information is extracted from this file and be sent to LOGSA without operator intervention.

Equipment Data File All reportable equipment must be loaded in ULLS-G.
When reportable equipment is loaded in ULLS-G it is automatically identified as reportable equipment. Systems must be configured properly. The “Subsystem Management” process is used to do configure systems.

MAIT Maintenance Assistance and Instruction Team

MAIT Governed by AR 750-1. Not an INSPECTION team.
Assist and Instruct.

MAIT MAIT personnel will not participate in Command Inspections, Training Evaluations, Spot Checks, or any other Command Evaluation. ( AR 750-1)

MAIT OBJECTIVES Upgrade material and unit readiness consistent with assigned goals Provide commanders at all levels assistance in identifying and resolving maintenance supply and management ( Class IX, maintenance forms, etc) problems. Provide effective and responsive Assistance and Instruction (A &E ) to units and activities

MAIT MAIT visit summaries and results will not be given ratings or scores. Unit information will not be revealed to any inspection agency or team. Mutual trust between Unit and MAIT.

DO YOU HAVE A GOOD CSDP PROGRAM IN YOUR UNIT?
YOU BE THE JUDGE !!

Become familiar with the proper policies and procedures to supervise supply operations at the company level QUESTIONS 1

Logistics.

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