Delivering more with Less Patrick Kennedy, Director of Strategic Planning & Change, University of Exeter Iain Springate, Project Manager & Researcher

Introductions Welcome and introductions Aims for the session Lots of discussion The premise for the project…

‘Delivering more with less’ Aims to develop learning resources for managers in HE to aid them in generating efficiencies Funded by HEFCE (matched-funding) and led by the University of Exeter in partnership with the University of the Creative Arts, University College Falmouth and the University of Sussex

Project Activities Dissemination (e.g. conferences, training and information events) Learning resources (e.g. guidelines for delivering more with less, practical ‘toolkits’, case studies, examples of good practice) Interviews with managers across different sectors Evidence Literature review Projects at participating institutions

Emerging Findings: Key Principles Challenges: Culture change; lack of capacity Management Supporting Staff Planning

Promising interventions Business Process Reviews and Lean, EA, Balanced Scorecard, SPC Idea capture schemes Energy use reduction schemes Knowledge management Collaboration and shared services

Ripe for Lean?

Exeter initiatives Major re-organisation – transition from Schools to Colleges Data mining Creating Value Group – Value for Money Committee …Staff suggestion scheme

Value for Money Short and long term drivers Constant communications from the top Current approach

College/ service cost savings Quick Wins Lead Department Heads Working Smarter Lead Jeremy Lindley H R Lead Stephen Cooper Modernisation Fund Lead Patrick Kennedy Procurement Lead John Malloch Opportunities identified through benchmarking Staff Suggestion Scheme Lead Patrick Kennedy Savings made by initiatives identified and managed within Departments Specific to college/ service initiatives Cross university initiatives that can contribute toward participating service/college savings targets Tactical initiatives to build momentum Strategic initiatives

Two questions for discussion Is there successful experience you have been involved with/aware of that others could benefit from? Are there particular approaches or issues that you would like our research to investigate?

Wrapping-Up, Take-Aways & Keeping in touch Contact Iain Springate