Purchasing Directors’ Meeting March 15, 2007

2 Purchasing Directors’ Meeting March 15, 2007 Agenda Introductions MyFloridaMarketPlace Version 2.0 Update Vendor Bid System Issues Training Update Break Legislature Update NIGP Reverse Trade Show-April 12, 2007 Bureau A Update Bureau B Update Questions/Comments Next Meeting-April 19, 2007

3 Purchasing Directors’ Meeting March 15, 2007 Agenda Introductions MyFloridaMarketPlace Version 2.0 Update Vendor Bid System Issues Training Update Break Legislature Update NIGP Reverse Trade Show Bureau A Update Bureau B Update Questions/Comments Next Meeting-April 19, 2007

4 Purchasing Directors’ Meeting March 15, 2007 Agenda Introductions MyFloridaMarketPlace Version 2.0 Update Vendor Bid System Issues Training Update Break Legislature Update NIGP Reverse Trade Show Bureau A Update Bureau B Update Questions/Comments Next Meeting-April 19, 2007

5 Purchasing Directors’ Meeting March 15, 2007 Agenda Introductions MyFloridaMarketPlace Version 2.0 Update Vendor Bid System Issues Training Update Break Legislature Update NIGP Reverse Trade Show Bureau A Update Bureau B Update Questions/Comments Next Meeting-April 19, 2007

6 State Purchasing Training & Certification Program ITN # B Training for Public Purchasing Professionals –Training Component II – Contract Negotiation Awarded March 15, 2007 to ESI International Contract Manager: Cyndee Sams –

7 State Purchasing Training & Certification Program Project Management Training Schedule –March 27-29, 2007 – Registering Now –April 16-20, 2007 – Registering Now Contract Negotiator Training Schedule –Negotiation in Florida – April 23, 2007 –Negotiation Strategies & Techniques – April 24-27, 2007 –Sourcing in the Public Sector – April 25-27, 2007 –Sourcing in the Public Sector – May 7-9, 2007

8 Purchasing Directors’ Meeting March 15, 2007 Agenda Introductions MyFloridaMarketPlace Version 2.0 Update Vendor Bid System Issues Training Update Break Legislature Update NIGP Reverse Trade Show Bureau A Update Bureau B Update Questions/Comments Next Meeting-April 19, 2007

9 Purchasing Directors’ Meeting March 15, 2007 Agenda Introductions MyFloridaMarketPlace Version 2.0 Update Vendor Bid System Issues Training Update Break Legislature Update NIGP Reverse Trade Show Bureau A Update Bureau B Update Questions/Comments Next Meeting-April 19, 2007

10 H 39 H 300 H399 H 999 H 1129 S 1976 Legislative Update

11 Agencies shall not enter into contracts for commodities or services under s , F.S., unless the contractor and contractor’s subcontractors are registered and participating in a federal work authorization program as defined in the Bill. Withdrawn prior to introduction H 39 (Kravitz, et.al.)

12 Would establish a statewide goal for each state agency and political subdivision to award no less than 3-percent of spend for certain categories of services and commodities to disabled- veteran business enterprises. Certification by the Department of Management Services similar to OSD. –At least 51 percent owned by a disabled veteran; –Controlled and managed on a daily basis by one or more disabled veterans; –Having its home office located in the United States; and –Not a branch or subsidiary of another corporation, firm, or other business that is located outside the United States. Quarterly reporting by agencies to DMS, annual reporting by DMS to the Legislature. H 300 (Senator Fasano)

13 Creates a preference for the purchase of environmentally preferable cleaning products over conventional products. Requires DMS and agencies to eliminate procedures and specifications which discriminate against environmentally preferable cleansing products. Amendment requires DEP to test products. Favorable vote from House Audit and Performance. H 399 (Rep. Lopez-Cantera

14 Florida Security & Immigration Compliance Act Prohibits public employers from entering contracts for the physical performance of services unless the contractor and its subcontractors register and participate in a federal work authorization program. Requires DBPR to establish a certification process during procurement process. Favorable vote from House Committee on Homeland Security & Public Safety. H 999 (Rep. Adams/Harrell

15 Establishes the Advisory Committee on State Procurement for the purpose of evaluating the state procurement process and to promote economy, efficiency and effectiveness in the procurement of goods, services and facilities. Advisory Committee will study and investigate laws, policies, rules, procedure and practices. Final report to Legislature by July 2, 2009 and interim reports as appropriate. H 1129 (Rep. Anderson)

16 An agency must procure by competitive solicitation a contract that authorizes a contractor to use governmental authority to provide a service to public or private entities or authorizes a contractor to use government property for the purpose of selling goods or services. When estimated revenue exceeds category two. Unless a specific provision of (5) makes the procurement not subject to competitive-solicitation S 1976 (Governmental Operations)

17 Purchasing Directors’ Meeting March 15, 2007 Agenda Introductions MyFloridaMarketPlace Version 2.0 Update Vendor Bid System Issues Training Update Break Legislature Update NIGP Reverse Trade Show Bureau A Update Bureau B Update Questions/Comments Next Meeting-April 19, 2007

18 Purchasing Directors’ Meeting March 15, 2007 Agenda Introductions MyFloridaMarketPlace Version 2.0 Update Vendor Bid System Issues Training Update Break Legislature Update NIGP Reverse Trade Show Bureau A Update Bureau B Update Questions/Comments Next Meeting-April 19, 2007

19 Team 1 Updates Transportation & Energy Contract Activity –Fuel Card: exploring option to offer Fuel Card for rental vehicles. In discussions with DFS on that issue. (David Bennett ) –Medium & Heavy Trucks: awards posted in early March; expect new contract by the end of the month. Shortest available lead times are 90 days. (Christopher Walker ) Solicitations –Comprehensive Energy/ESCO: hope to launch ITN shortly. (David Bennett ) –Preparing recommendation for the Construction & Industrial Equipment contract. (Renew or re-solicit.) (Christopher Walker )

20 Team 1 Updates Transportation & Energy Pending Legislation: PCB ENRC 07-1 HB 271: relating to ESCO contracts. We’re monitoring with DMS Real Estate Management. –Adds “water & wastewater efficiency” to scope. –Expands timeframe for Consolidated Financing Deferred-Payment program (from 5 to 20 years) –Should clarify intent of original legislation and should ease review process at DFS. Fleet Contracts & Fuel Issues: –House Committees are investigating usage of Alternative Fuel Vehicles. State Purchasing and DMS Fleet staff have spoken to the House Committee on Audit & Performance and we’re monitoring activities in the House Committee on Energy. –Sets standards for state fleet biodiesel usage - “subject to availability”. Requires annual DMS report to Legislature.

21 Team 2 Updates Furnishings & Institutional Supplies Contract Activity –Educational/Institutional Furniture: New contract with 34 vendors. –Library Furniture: New contract with 25 vendors. (Mina Barekat ) –Office Furniture & Files: reviewing manufacturers for addition to contract. Expect adjustments in April/May. –Carpet & Installed Flooring: reviewing manufacturers for addition to contract. Expect adjustments in June/July. (Brenda Wells )

22 Team 3 Updates MRO & Law Enforcement Contract Activity –Requesting feedback for next actions: Drug Testing Kits Body Armor Ammo (Mark Lovell ) –Working with MRO vendors to refine state contract web sites. (Chuck Beall ) Solicitations –Preparing analysis for potential generators state contract. (Chuck Beall )

23 Team 7 Updates SPA & Special Services Contract Activity: –New SPA for Aerial Infrared Services –New SPA for Skin & Hare Care Products (Kimberly Jones ) –Training ITN: Signed contract for PMP training (ESI & Velociteach) on Feb. 2. Signed contract for Negotiations Training (ESI International) today. –Investigating Shredding Services category. –Investigating GSA Emergency Operations contracts as potential ACS. (Gary McGee )

24 Purchasing Directors’ Meeting March 15, 2007 Agenda Introductions MyFloridaMarketPlace Version 2.0 Update Vendor Bid System Issues Training Update Break Legislature Update NIGP Reverse Trade Show Bureau A Update Bureau B Update Questions/Comments Next Meeting-April 19, 2007

State Purchasing Bureau B Technology, OESS, Insurance and Consulting Services

26 Bureau B: Technology, OESS, Insurance and Consulting Services Stu Potlock, Bureau Chief –Earl Campos starts 3/16/07 as Team 5 Lead Analyst –Openings for one Specialist and one Analyst –Embarq P-card Billing issue with InterCall –Team Reports

State Purchasing Team 4 Information Technology & Telecommunications

28 Team 4 Updates IT & Telecommunications Jeff Rackley – Lead Purchasing Analyst Jon Yeaton – Purchasing Analyst Michael Bailey – Purchasing Specialist (Transitioning to Team 6)

29 Team 4 Updates IT & Telecommunications Principal Technology – Microsoft STC –Renewal is in place Live Scan Electronic Fingerprint Stations –Solicitation scheduled for release next week New Wireless Voice/Data Solicitation –Working with EITS to develop technical specifications

30 Team 4 Updates IT & Telecommunications Disaster Recovery Contract with Sungard –Working with EITS to transition to State Purchasing IT Hardware State Term Contract –Working on internal and external profile and developing strategy for new solicitation BMC Alternate Contract Source –Have not received agency feedback on usage from last inquiry. Please remember to provided usage for your agency.

State Purchasing Team 5 Contract Updates

32 Earl Campos Purchasing Analyst, Lead Starts 3/16/07 Tel: Team 5 Dawn Gunter, MBA Purchasing Analyst until 3/22 Tel: Beverly Butler Purchasing Specialist Tel:

33 Content Contracts Overview Contract Updates Contract Renewals & Upcoming Bids

34 State Purchasing Team 5 Contract Overview Earl Campos – Rental Vehicles – Office and Classroom Supplies – Courier Services – Mail Services – Mail Processing Equipment Dawn Gunter – Envelopes, Kraft, White Wove & Other – Medical & Dental Supplies – Laboratory Supplies & Equipment – Paper: Tissues & Towels – Paper: Office, Virgin & Recycled

35 Beverly Butler – Library Materials –ACS # Defibrillators State Purchasing Team 5 Contract Overview (con.)

36 Content Contracts Overview Contract Updates Contract Renewals & Upcoming Bids

37 Team 5 Contract Updates New Contracts 1.Mail Processing Equipment New contract effective 2/21/07 with Modular Mailing and Pitney Bowes Pitney Bowes updating pricing across State by April 1 st USPS will raise rates estimated 5/7/07, effecting hundreds of machines across the State Rates will now be based on weight, size, and thickness Models affected are: Pitney Bowes DM800, DM900, DM1000 Modular Mailing Hasler PowerPost and Neopost IJ105 –Contract to be amended to include upgrade pricing

38 Team 5 Contract Updates New Contracts 2.Library Materials New contract with 49 vendors effective 3/1/07 Average savings of 15% off MSRP 3.Laboratory Supplies Award to Fisher Scientific on 2/27/07 Scheduled implementation 5/1/07 Average savings of 33.5% off MSRP Now offers deeper discounts to OEU’s

39 Content Contracts Overview New Contracts Contract Renewals & Upcoming Bids

40 Team 5 Contract Updates Contract Renewals & Bids Renewal: Office Paper 1.Renewed for one year effective 3/28/07 2.Prices will increase at renewal Bids: Medical & Dental Supplies – Decision on renewal or new bid soon Air Travel Services – Currently, Delta offering Govt. Rates, not on contract. Current market conditions poses great challenge for new contract.

State Purchasing Team 6 Special Programs

42 Team 6 Special Programs IT Consulting P-Card Benefits & Actuarial Services Legal Research PRIDE Management Skills Consulting Temporary Employment Software Training Insurance RESPECT

43 New ITN for Bridge, Property and Business Interruption for FDOT New Temporary Employment Staffing ITB (Closes April 9, 2007 Computer Software Training contract (expiring 07/19/2007) renewal Electronic Data Processing Equipment Insurance - Estimated launch in March 07 Pride Furniture pricing increases (on some items) 10% to be posted in March. Team 6 Updates Special Programs Contact Information: Donna Smith – – Ommet Mbiza – –

44 Purchasing Directors’ Meeting March 15, 2007 Agenda Introductions MyFloridaMarketPlace Version 2.0 Update Vendor Bid System Issues Training Update Break Legislature Update NIGP Reverse Trade Show Bureau A Update Bureau B Update Questions/Comments Next Meeting-April 19, 2007

45 Purchasing Directors’ Meeting March 15, 2007 Agenda Introductions MyFloridaMarketPlace Version 2.0 Update Vendor Bid System Issues Training Update Break Legislature Update NIGP Reverse Trade Show Bureau A Update Bureau B Update Questions/Comments Next Meeting-April 19, 2007