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Purchasing Directors’ Meeting October 15, 2009. 2 Agenda Cellular Procurement Commodity Sourcing and Contracting Bureau Technology, Office Equipment and.

Published byLucy Webb Modified over 8 years ago

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Presentation on theme: "Purchasing Directors’ Meeting October 15, 2009. 2 Agenda Cellular Procurement Commodity Sourcing and Contracting Bureau Technology, Office Equipment and."— Presentation transcript:

1 Purchasing Directors’ Meeting October 15, 2009

2 2 Agenda Cellular Procurement Commodity Sourcing and Contracting Bureau Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau MFMP Governance Reminder About Next Meeting Date Purchasing Directors’ Meeting October 15, 2009

3 3 Agenda Cellular Procurement Commodity Sourcing and Contracting Bureau Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau MFMP Governance Reminder About Next Meeting Date Purchasing Directors’ Meeting October 15, 2009

4 Cellular Communication Services – Voice, Data, and Equipment

5 Current Customer Experience Customer - I need service, but who do I call? Division of State Purchasing Wireless Voice Services via State Term Contract Division of Telecom SUNCOM Wireless Data Services Western State Contracting Alliance (WSCA) Wireless Communications Voice and Data Services and Equipment Option 2 Option 1

6 Current Challenges for Customers (Consistent with OPPAGA’s Findings) Multiple channels to order products and services – State Purchasing – SUNCOM – WSCA Lack of consolidated billing Lack of agency or statewide consolidated reporting capabilities

7 Solutions to Challenges

8 Current Contracts ContractsDivision Expiration Date Renewals Wireless Voice ServicesState Purchasing5/10/20105yrs available Wireless Data Services w/ AT&T Mobility DIVTEL7/15/2010None available Wireless Data Services w/ Sprint Solutions DIVTEL6/21/2010None available Wireless Data Services w/ Verizon Wireless DIVTEL6/27/2010None available Wireless Data Services w/ HayesDIVTEL6/16/2010None available Future ContractPlanned ExecutionExpiration DateRenewal Cellular Communications SvcsDIVTEL3/15/20103/14/20155yrs available

9 High Level Timeline Strategy

10 How do Customers Save? A single Million Minute Plan will have a lower rate than all other plans Per minute charges have no wasted minutes Per minute charges have no overages Savings

11 Law of Large Numbers Because large numbers drive to the average, enterprise usage is more predictable, thus wastes fewer minutes The Enterprise aggregates many users with different usage patterns

12 Billing & Reporting SUNCOM Database Single SUNCOM Invoice Detailed Reports Customer receives an aggregated SUNCOM invoice and Data Query Capabilities Carrier’s Invoice & Usage Report B2B

13 13 Agenda Cellular Procurement Commodity Sourcing and Contracting Bureau Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau MFMP Governance Reminder About Next Meeting Date Purchasing Directors’ Meeting October 15, 2009

14 Commodity Sourcing & Contracting Bureau Activity Updates Team 1 – Energy & Transportation Motor Vehicles –Solicitation closed on October 9 – Received 28 responses –Responses covered all major manufacturers –Intend to post awards on October 20 Solicitations in Development/Review –Fuel Card –Construction, Industrial, Agricultural & Lawn Equipment 14

15 Commodity Sourcing & Contracting Bureau Activity Updates Team 2 – Furnishings & Institutional Supplies Lawn Equipment –Updated product list for Florida Outdoor Equipment (Scag) Floor Maintenance Machines –Expires November 24 Solicitations in Development –Educational/Institutional Furniture –Carpet 15

16 Commodity Sourcing & Contracting Bureau Activity Updates Team 3 – MRO & Law Enforcement Ammunition & Officers’ Equipment –New contract posted September 29 –More brands, more suppliers than previous STC –Split award approach for some officer equipment brands –Mark Lovell: 487-2304 MRO Electrical and Safety Equipment –Expires November 13 Drug Screening Services Update 16

17 Commodity Sourcing & Contracting Bureau Activity Updates Team 7 – SPAs and Special Projects Security Officer Services (Armed & Unarmed) –Solicitation closed on September 29 – Received 22 responses –DOC, DOT, DMA are assisting with evaluations SPA for Pagers and Paging Services –Posted new agreements with USA Mobility and American Messaging ACS for Defibrillators –Voluntary recall notice for Phillips HeartStart FR2+ model. See Bulletin Board notice for more info. Biohazardous Waste Disposal 17

18 18 Agenda Cellular Procurement Commodity Sourcing and Contracting Bureau Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau MFMP Governance Reminder About Next Meeting Date Purchasing Directors’ Meeting October 15, 2009

19 Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau - Contract Updates Team 4 – Information Technology Mainframe Software ITN –A posting of round two negotiations is pending legal review of the final software terms from the next set of vendors. Approve WSCA Participating Addenda for Dell and HP –Approval is specific to equipment that is not on an existing STC. Solicitations in Development/Review –Printers and Multi-Function Copiers – Need Focus Group Participants/Evaluators/ Negotiators –Microsoft Contract Amendment for Data Center Licensing –ACS for Situational Awareness Incident Response (SAIR) Software – Federal BPA –IT Disaster Recovery – SunGard – considering renewal and development of ITN for a more current approach to support the Data Center System 19

20 Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau - Contract Updates Team 5 – Office Equipment, Travel and Support Services Rental Vehicles Contract – New Contract No. : 518-020-10-1 –Avis rates slightly lower than previous contract –Addition of truck rentals through Enterprise Leasing Co. –CCOC Location: Service levels to improve, re-fueling and servicing of returned vehicles Solicitations in Development/Review –Mail Room Services –Mail Processing Equipment –Office Supplies 20

21 Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau - Contract Updates Team 6 – Special Programs and Services RESPECT Drug Test Kits –Expanding the kits available to include the same kits available on the current STC at or below current cost. Nursing Positions on Temporary Employment Services Auto Insurance Policy - Renewed Accidental Death and Dismemberment Insurance Policy (Law Enforcement) – Renewed P-Card: Platform ITN in Progress with Visa and MasterCard –Solicitation for provider (bank) in final stages under collaboration with DFS. Solicitations in Development/Review –Management Consulting Services (open or re-solicit) –Benefit and Actuarial Services (open or re-solicit) 21

22 22 Agenda Cellular Procurement Commodity Sourcing and Contracting Bureau Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau MFMP Governance Reminder About Next Meeting Date Purchasing Directors’ Meeting October 15, 2009

23 MyFloridaMarketPlace Vendor Conference – Nov. 5 th –Two sessions 9:00 to 12:00 and 2:00 to 5:00 –Agenda Introduction (SP) Doing Business with Florida (SP-MFMP) VIP Overview (SP-MFMP) Electronic Fund Transfer (DFS) OSD Overview (OSD) Federal Stimulus (Governor Taskforce) State Contracts Planned (SP) –Registration 23

24 MyFloridaMarketPlace VIP Roll Out (October 24 th & 25 th ) –Vendor registration down October 23 rd Senate General Government Appropriations Committee –October 7 th –Handout 24

25 25 Agenda Cellular Procurement Commodity Sourcing and Contracting Bureau Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau MFMP Governance Reminder About Next Meeting Date Purchasing Directors’ Meeting October 15, 2009

26 Governance Possible Upcoming Legislative Initiatives –Revise language to make negotiation team planning and strategy sessions exempt from the public meeting laws. –Provide specific legislative authority to provide DMS with the rulemaking authority to establish exceptions to the use of state term contracts. –Adjust the threshold amounts for the purchasing categories. –Define purchasing agreement, as used in Section 287.056, F.S. 26

27 Governance Possible Upcoming Legislative Initiatives (cont.) –Specifically allow DMS to designate an alternate contract source (ACS) as mandatory or optional. –Amend posting requirements to exempt procurements related to Chapter 287, F.S. from the FAW requirement and limit postings to the VBS. –Provide specific legislative authority to enter into or lead cooperative purchasing with other states. 27

28 28 Agenda Cellular Procurement Commodity Sourcing and Contracting Bureau Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau MFMP Governance Reminder About Next Meeting Date Purchasing Directors’ Meeting October 15, 2009

29 29 Purchasing Directors’ Meeting October 15, 2009 Next Meeting December 17, 2009 2:00 – 4:00 pm

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