Copyright © 2006 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Technology Education Copyright © 2006 by The McGraw-Hill Companies, Inc. All rights reserved.

McGraw-Hill Technology Education Chapter 4; Lesson B Productivity Software

4B-3 Word Processing Programs Creates text documents Graphics and other objects are supported Professional quality can be achieved Simple web pages may be created

4B-4 Word Processing Programs Interface –Document area –Menu bar –Toolbars –Rulers –Scroll bars –Status bars

4B-5 Word Processing Programs Entering and editing text –Text is entered by typing –Cursor indicates position –Blocks of text can be manipulated –Most other programs include similar tools

4B-6 Word Processing Programs Formatting text –Controls the document’s appearance –Character formatting tools Fonts Type style –Paragraph formatting tools Line spacing Tabs –Document formatting tools Margins Headers

4B-7 Spreadsheet Programs Calculates numbers and finances Data viewable in many ways –Tables –Graphs Complex calculations can be automated

4B-8 Spreadsheet Programs Interface –Document is called a workbook Workbook has several worksheets –Rows, columns and cells Cell holds data or formulas –Formula bar –Labels describe cell contents –Values –Formulas Calculates values based on other cells

4B-9 Spreadsheet Interface

4B-10 Presentation Programs Creates slides or transparencies Complete set is a presentation Enhances a speech or lecture Color and animation enhance the slides

4B-11 Presentation Programs Interface –Many tools available Includes most word processing tools –Provides views of slide and presentation –Typically see currently edited slide –View slides as it will appear –Flow of the slides is adjustable

4B-12 Presentation Interface

4B-13 Presentation Programs Creating a presentation –Templates can simplify the process –Build the slides Pick a layout Enter the desired text Apply special formatting –Continue adding slides in order –Apply slide transitions if desired

4B-14 Presentation Programs Presenting slide shows –Use to enhance a speech –Mouse click advances to next slide –Physical transparencies on an overhead –Computer screen delivery –Large monitor delivery –Television delivery –Data projector

4B-15 Using a Large Monitor

4B-16 Personal Information Managers Often called contact management software Keep track of contact information Track upcoming events and times MS Outlook is popular

4B-17 Personal Information Managers Contact management –Contact information organized by last name –Users may search for data –Appointment reminders can be set

Copyright © 2006 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Technology Education Chapter 4; Lesson B End of Lesson