Understand parliamentary procedure abilities and public speaking skills. Objective 1.02

Parliamentary Law Basics Objectives – Focus on one item at a time. Helps prevent confusion. – Extend courtesy to everyone. You should be recognized before speaking. – Observing the rule of the majority keeps unpopular ideas from being adopted. – Ensure the rights of the minority, all sides can make motions, second motions, discuss and vote

Parliamentary Law Basics Definition of Parliamentary Procedure- using well- defined rules to conduct business through a formal, organized approach. (Roberts Rules of Order). Presiding officer should be fair and impartial and should leave the chairman’s station and relinquish chairman’s duties to discuss or present a point of view. The Gavel- represents the symbol of authority in a parliamentary procedure meeting. – One tap means to sit down, announce the vote or adjourn. – Two taps means to call the meeting to order. – Three taps means to stand up.

Parliamentary Law Basics Parliamentary Procedure Vocabulary – Agenda- list of what will be discussed at a business meeting. The agenda should be prepared before the meeting. – Motion- to present a new idea or item of business. (“I Move To” or “I Move That”) – Amend- to change a motion. – Majority- more than half; group that controls the most votes. – Minority- less than half; opposite of majority. – Quorum- 2/3 of the total membership. This amount of people must be present for the group to make decisions or changes.

Parliamentary Abilities Main Motion- presents a new idea or item of business. Only one can be on the floor or before the group at the same time. It is debatable, amendable, requires a second and majority vote. – Steps to make a main motion: Address presiding officer. Receive recognition to speak. State motion-“I move to…” or “I move that…”. Another member seconds the motion (to show that more than one person wants the item of business before the group). Motion is discussed. Vote on the motion. Chair announces result of vote

Parliamentary Abilities Discussion gives members opportunities to discuss pros and cons of the main motion. Voting (there are two kinds of votes) – Majority. – 2/3 majority. Four Methods of Voting – Voice vote. – Visual vote (standing or raising hands). – Roll call. – Ballot

Parliamentary Abilities – Amendment- to change a motion by striking out or adding words. It is debatable, amendable, requires a second and a majority vote. – Division of the House- to get a counted vote. It is not debatable or amendable. Member seeking a division does not have to be recognized by the chair to speak. You simple say “Division”. – Refer to a Committee- places the motion in a committee. It is debatable, amendable, requires a second and a majority vote. The motion should include the number on the committee, how they are appointed, their powers, duties and when to report back. – Previous Question- to stop discussion. It is not debatable or amendable and requires a 2/3 vote.

Parliamentary Abilities – Point of Order- used to correct a parliamentary mistake. It is not debatable or amendable and does not require a second or a vote. Member says “I rise to a point of order”. – Suspend the Rules- used to temporarily suspend the rules of an organization. It is not debatable or amendable and requires a second and a 2/3 vote. – Adjourn- to close the meeting (requires simple majority vote). It is not debatable or amendable, requires a second and a majority vote. A motion to adjourn takes precedence over all other motions

Prepared Public Speaking Types of Speeches – Informative- provide information. – Persuasive- speeches given to change or sway the mind of the audience to align with the message of the speaker. – Extemporaneous or Impromptu- speeches are given with little or no preparation. Three Basic Parts of a Speech. – Introduction- grabs the attention of your audience. – Body- begins with the main points and arranges them in logical order. – Conclusion- summarizes the main points of your speech.

Prepared Public Speaking Preparing & Writing a Speech – Speech Preparation Purpose- speeches can be written based on a specific reason or purpose such as explaining a new technology to a group of farmers. Audience- speech writers should take into consideration “who” they are going to present to. For example a speech on retirement options would not be as interesting to a group of high school students. Occasion- speeches can also presented for special events such as banquets, leadership conferences, etc. – Topic Selection- once the speech writer knows the purpose, audience and/or occasion for the speech they can then select an appropriate topic. Choose a topic that interests you. Choose a topic you are knowledgeable about. Choose a topic of interest to you audience. Brainstorm with a list of topics and write down key words

Prepared Public Speaking Preparing & Writing a Speech – Gather information from a variety of materials, books, internet, personal interviews, etc. – Write down your ideas including, name of source, web address, page number and author. – Create an outline to help you organize your ideas. – Write the speech the way you talk, but do not use slang terms. – Be enthusiastic, smile, use gestures, have good eye contact, and be sincere when presenting your speech