2 Origins of Parli-ProIn the 16th century disputes between the King of England and parliament developedThis led to the development of parliamentary lawFirst formal publication was written between 1562 and 1566 by Sir Thomas Smyth.Today we have Robert’s Rules of Order
3 Basic Rules One subject at a time Each side must be given the opportunity to voice their opinionRights of the minorityVoting must include both a positive and a negativeMust have a quorum of members to conduct business
4 Other Important Info Quorum- What is it? Minimum number of members that must be present at a meeting for legal business to be transacted1/2 of members in a club plus 1Majority- What makes a majority?1/2 of members present at any meeting plus 1Presiding Officer referred to as:Mr./Madam PresidentMr./Madam Chairperson
5 Use of the GavelOne Tap – To sit down and follows the announcement of a voteTwo Taps - Calls meeting to orderThree taps – means to standSeries to taps – used to restore order
6 Methods of Voting Voice Vote - Yea or Ney Rising Vote Secret Ballot Raise of HandsStanding to be countedSecret BallotRoll Call
7 AgendasAgendas are an established order of business that should be followed at every chapter meeting.The chapter secretary is responsible for preparing an agenda for meetings.
8 Order of Business Standing Special Opening ceremonies Minutes of previous meeting read or presented in writingOfficer reportsSpecial features (guest speakers)Unfinished businessCommittee reportsStandingSpecialNew BusinessDegree & Installation ceremonies ( only one time per year)Closing ceremoniesRecreation, refreshments, entertainment, etc
9 Committees Two most frequently used committees are: 1. Standing committees – committees found in the Program of Activities2. Special Committees – those appointed by the President or contained in a motion presented by a member.
10 Nominations Nominations may be made by: Nominations may be closed by : committeeFrom the floor by a memberNominations may be closed by :A two-thirds vote-requires a second and not debatable.General consent
11 Five steps in making Nominations Member rises, receives recognition from President and says, “Mr. President, I nominate….” No second requiredPresident announces name of member nominated and asks for other nominationsSecretary keeps list of nomineesWhen nominations are complete, President calls for a voteResults of election announced.
12 Elections Candidates are voted on in the order they were nominated It is not enough to receive the most votes, an individual must receive a majority of all votes cast.If three candidates are running for an office and not one receive a majority of the votes, the one that received the least amount of votes would be dropped and a runoff would exist between the remaining two.
13 Role of the President or Chairman To Preside over the meeting.Avoids expressing opinion of pending questionA President/chairman does not vote unless to:Break a tie (tie votes automatically fail unless the President wants to break the tie by voting.Create a tie, making a motion failCan vote during a secret ballot
14 Qualities of a Good Chair Have self confidenceHave knowledge of Parliamentary ProcedureAlways be democraticGave a well developed voiceBe able to think quicklyHave a good memoryBe skillful in leading peopleHave neat appearance
15 What if a President wishes to voice an opinion during a meeting? He can announce,”Will the Vice-President assume the duties of the chair?”When business is concluded that the President wanted to conduct, the V-P at first opportunity should say, “Will the President please resume the duties of the chair.”
16 Qualities of Good members Knowledge of your organizationDisplay orderly conductParticipation in the meetingsAbility to think quicklyKnow parli proAttend meetingsLeave out personalities to conduct businessBe able to accept group decisionsCooperate as a team member
17 Handling Main MotionsMember addresses the Chair (Mr/Madam chairman/chairpersonMember is recognizedMember presents a motion“I move that…”Motion must be seconded by another member (** Motion dies without a second)The chairman makes the motion pending by restating the questionMotion is debatableChairman takes vote on the motionChairman announces results of vote
18 Withdrawing a MotionA motion can be withdrawn if the member who seconded the motion consents to the withdrawal of the motion.The motion is cleared from the minutes as if it never happened.A motion can not be withdrawn after voting has started.
19 General ConsentThe transaction of business is sometimes expedited by the President requesting approval by “general consent”.Only works if there are not objectionsAvoids formality of motions, voting on routine business and questions of little importance.
21 RecessCall an intermission“I move we recess until….”
22 Lay on the Table Suspend further consideration of an issue “I move we table the motion….”
23 Previous QuestionMotion used to bring the assembly to an immediate vote on one or more pending questionsRequires a secondNot Debatable or Amendable2/3 VoteTerminatesDiscussion
24 Calling for QuestionThis is a method that allows members to know you are finished with discussion without going through the formality of a motion.Procedure: You can simply say, “question”, without being recognized and without stopping discussion.It informs the group of your position.
25 Limit Debate Gives a time limit or topic limit of debate “I move the debate be limited to….”
26 Refer to CommitteeUsed to send a pending motion to a small group for further studyRequires a secondAmendableDebatableMajority Vote
27 Amendments 5 Ways: By striking out By inserting By adding to By striking out and insertingBy dividing motion into two or more motions, so as to get a separate vote on any partThe purpose of an amendment is to change the intent or purpose of the original motion
28 Amendments (continued) Members may do the following with the motion and amendment:Accept both the amendment and original motionReject the amendment and accept original motionReject both amendment and original motion
29 Postpone Indefinitely Kills the main motion“I move to postpone indefinitely”
30 Rise to a Point of OrderSeeks to avoid the breaking of any parliamentary rule and to insist on enforcement of rulesMember does not have to be recognized.The President listens to member and decides if point is sustained or not sustained.If decision is unacceptable, member can appeal from the decision of the chair.
31 Parliamentary Inquiry Obtain advise on parliamentary procedure“I raise a parliamentary inquiry”
32 Point of Information Requests information from the maker of a motion Must be in the form of a question“Point of information…”
33 Division of the HouseA member may call for a division of the house when he/she disagrees with the vote as announced by the PresidentDoes not require a secondMust be called for immediately after the voice voteA rising vote is then required.
34 Suspend the Rules Temporarily stop a specific rule “I move to suspend the rules so that….”
35 Motion to ReconsiderPurpose: to secure another vote by allowing further consideration of a question(item of business)2nd requiredDebatableMajority vote
36 Quiz (7 Points)Name the motion one would make to stop debate and proceed to a voteName the motion one would make to ask advise on parliamentary procedureName the motion one would make to kill a main motionIf an organization has 50 members, how many would have to be present for a quorum?If I voted against a motion that ended up passing, can I move to reconsider the vote?A Point of Information must be in the form of a _______________.Name of the motion one would give for a short intermission.