2 Conducting a Business Meeting Objective:Analyze the role of Robert’s Rules of Order in conducting a business meeting
3 Conducting A Business Meeting Objective: Demonstrate key parliamentary abilities that would be used in a business meeting.
4 What is Parliamentary Procedure? Parliamentary procedure is using well defined rules to conduct business using a formal, organized approach.Parliamentary procedure isgoverned by Robert’s Rules of Order.
5 Parliamentary Law Robert’s Rule of Order Rules for conducting a meetingAssures that all sides are treated fairly and that everyone has the opportunity to discuss and vote
6 Parliamentary Law Main Objective: Focus on one item at a time Extend courtesy to everyoneObserve the rule of the majorityEnsure the rights of the minority
7 Methods of Voting Voice- aye (pronounced “I”) for yes and “no” Rising- standing or show of handsSecret Ballot- written voteRoll Call- secretary asks each member to state vote
8 Voting Single majority one vote more than 50% of the votes cast Two-thirds majority2/3 of the members voting toward one side of the motionusually used when the rights of the members are limited
9 VotingQuorumnumber of members required to conduct business
10 The GavelThe president uses the gavel to control aspects of the meeting.The number of taps determines the meaning.
11 Gavel Symbol of authority Meaning of the taps 1 tap means to be seated 2 taps means the meeting is called to order3 taps means that members should standSeries of taps“be quite and orderly”
12 What to do? An Agenda is a list of what will be done at the meeting Also can be called an Order of Business
13 Presiding Officer Chapter FFA President Must be fair and impartial Must relinquish the chair to the next person in charge to voice their opinion.
15 Main MotionUsed to get group approval for a new project or some other course of actionWording: “I move” NOT “I make a motion”Can only have ONE main motion on the table at one time
16 Main Motion Requires second Debatable Amendable Majority vote required Can be reconsidered
17 Main Motion Examples I move to sell fruit this year. I move that the chapter attends FFA Camp.I move that we go to the state fair.I move to raise pigs.
18 SecondA second guarantees that more than one person wants to discuss something in a meeting.Person making a second doesn’t have to be formally recognized.
19 Amendments Used to change a main motion 3 ways to amend: addition, substitution, striking outWording: “I move to amend the motion by adding, striking or substituting the words ___________________ for _____________________”
20 Amendments Requires second Debatable Amendable Majority vote required Can be reconsidered
21 Amendments ExamplesJim moved to sell fruit to raise money for FFA. Michelle wants to sell flowers. How would she change the motion?Answer: “I move to amend the motion by substituting the word FLOWERS for FRUIT”
22 AdjournUsed to end a meetingWording: “I move to adjourn”
23 Adjourn Cannot be debated Cannot be amended Cannot be reconsidered Requires secondRequires majority vote
24 Point of OrderUsed when one believes a parliamentary error has been madeWording: “I rise to a point of order”
25 Point of order Not debatable Amendable Does not require second Cannot be reconsideredNo vote required
26 Division of the House Calls for a counted vote Wording: “I call for a division of the house.”
27 Division of the House Not debatable Amendable Does not require second Cannot be reconsideredNo vote required
28 Lay on the table To Postpone a motion to the next meeting Motion must be taken from the table at the next meeting to be discussedWording: “I move to lay this motion on the table until _______________”
29 Lay on the table Requires second Not debatable Not amendable Cannot be reconsideredMajority vote
30 Previous question Used to stop debate and vote Wording: “I move to previous question”
31 Previous question Second required Not debatable Not amendable Can be reconsidered before vote2/3 vote required
32 Refer to committeeUsed to gain more information on a motion before votingWording: “I move to refer this motion to a committee to report at our next meeting.”
33 Refer to committee Second required Debatable Amendable Can be reconsideredMajority vote