Solutions for Enterprise Wide Procurement (SEWP)

2 Types of Federal Contract Vehicles  Government-Wide Acquisition Contracts (GWACs) Agencies approved by OMB to be IT Product/Service GWACs - GSA, NIH, NASA - EPA is authorized for IT Recycling Contracts Based on Clinger-Cohen Act Economy Act determination not required for GWACs Open to All Federal Agencies and Their Authorized Support Contractors  Franchise Funds Provide Procurement Support Authorized by OMB - Department of Interior, GSA  MACs / IACs Rules / Authority / Agreements not always clear

3 SEWP Mission and Scope SEWP Scope = IT Product Solutions All Types of IT and IT Related Products (Hardware, Software, Network Communications, Audio-Visual, Supporting Technology) Firm Fixed Price Product Based Services - No Limit on Planning, Installation and Implementation Services - No Limit on Maintenance / Warranty / Product Training - 10% Limit on Consulting Services in Support of Purchased Products  No more than 3 months in total length  Group E - $3.5 Million non-competed 8(a) Set-Aside contracts for IT services are available “ To serve up fresh technology for federal agencies”

4 SEWP Vision & Customer Service  Help Desk Call, call, call (301) /  Customer Service Pre-order support Order processing and clerical support Post-order quality assurance & tracking  Order Processing and tracking “To be the premier customer-focused contract vehicle for federal government purchases of IT products”

5 SEWP Contracts = Your Contracts!  Flexible, Commercial-Based Contracts Generic / commercial contracts Additional Ts & Cs may be applied Contracts available online  Control and Constraint Government oversight and control over all contract activities  On-Line Contract Database of Record All contract items reviewed for scope and pricing Technology Refreshments within hours of requests

6 Save Money: Low Prices, Lower Fees Surcharge Order AmountFee Percentage $0 to $2,000, % $ 2,000,000 and upCapped at $10,000 Comparison to other major IT Contract fees: - GSA Schedules: 0.75% (built in) with no cap Program budget is self-contained: NASA provides no direct SEWP funding No SEWP funding is provided to NASA except for overhead costs  Fee may be either a separate line item or included in product pricing Effective November 1, 2009

7 SEWP Fee  Fee is based on invoice amount If items returned or price reduced on products, fee is also reduced  Fee is assessed per order; per mod; per call (for purchase agreements) Leases paid at start of lease  Contract Holders cannot ask fee to be added if not on quote  Customer can request fee be added into CLIN prices  SEWP Order report shows fee

8 Industry Terms  Contract Holder  Authorized Reseller  Authorized Contractor  Manufacturer  Sales Agent  Teaming

9 SEWP by the Numbers 38 Competed Contract Holders; 21 Small Businesses 7 SDVOSB’s, 5 8(a)’s 1,300,000+ IT products (as of Mar. ‘10) Manufacturers (as of Mar. ‘10) 7 Year Contracts (through April 2014)

10 SEWP = Fair and Reasonable Pricing  Pre-competed, Pre-negotiated Contracts Preset Discount Structure Internal Price Review  Less Than or Equal to GSA Price  Combined Buying Power and Internal Competition Drives Competitive Pricing  Price is negotiable  Price can be challenged

11 Contract Holder Groups 4 Competed Groups Group A: OEMs and Value Added Resellers (VARs) 9 Contract Holders Group B: SDVOSB Set-asides VARs 6 Contract Holders Group C: Small Business Set-asides VARs 12 Contract Holders Group D: Non-Set-aside VARs 15 Contract Holders

12 Fair Opportunity  Fair Opportunity MUST BE provided within a Group Opportunity may be provided across multiple Groups  Fair Opportunity Applies to any Multi-award Order FAR (b) Process for Fair Opportunity (per FAR) is at CO’s Discretion  SEWP Web Tools Provide Assistance Locate manufacturers on contract: - SEWP Manufacturer Lookup Tool Provide Fair Opportunity: - SEWP RFQ tool is the only RECOMMENDED method

13 Order Size Limits  Groups A through D  $5.6 Billion Contracts – not likely to exceed any contract limit  Contract Holders do not have to accept an order:  With a single item in excess of $2 million  With a total dollar amount of $10 million  No order has ever been rejected due to these limits

14 Group E: 8a Set-Asides (non-competed)  Non-Competed 8(a) Set-aside Contracts Complement Prime Vendor (competed) contracts Primarily product based services Limited to $3.5 million per contract  Fair Opportunity not required  Recommended to include all 4 companies

15 Business Sizes  Business Sizes are based on original contract award Sizes are re-certified upon novations and after 5 years Sizes are notated on SEWP Website  Small Business plans are incorporated in existing contracts

16 Quote Issues  Reopening RFQs  Splitting Quotes  Multiple / Alternative quotes  Partial Responses

17 Order Issues  Fax Cover Sheet  Status s Initial notification -Order Amount and fee Delayed Acceptance Delivery Time Other  Payment MIPR Funds