1. Solutions for Enterprise Wide Procurement (SEWP)

2. 2 Agenda  Intros  General Concepts  Customer Service / Ordering  Contract Overview / Fair Opportunity  Tools  Wrap-up

3. 3 Agenda  Intros  General Concepts  Customer Service / Ordering  Contract Overview / Fair Opportunity  Tools  Wrap-up

4. 4 Types of Federal Contract Vehicles  Government Wide Acquisition Contracts (GWACs) 4 OMB Authorized Executive Agents for IT Product/Service GWACs - GSA, NIH, NASA  EPA is authorized Executive Agent for IT Recycling Contracts Based on Clinger-Cohen Act Economy Act determination not required for GWACs Open to All Federal Agencies and Their Authorized Support Contractors  Franchise Funds Provide Procurement Support Authorized by OMB - Department of Interior, GSA  MACs / IACs Rules / Authority / Agreements not always clear

5. 5 SEWP Mission and Scope SEWP Scope = IT Product Solutions All Types of IT and IT Related Products (Hardware, Software, Network Communications, Audio-Visual, Supporting Technology, Cost per copy) Maintenance / Warranty / Product Training Firm Fixed Price Product Based Services - Planning, Installation and Implementation Services – not limited - 10% Limit on Consulting Services in Support of Purchased Products  No more than 3 months in total length “ To serve up fresh technology for federal agencies”

6. 6 SEWP Specific Line Items 5 Variable priced CLINS on every SEWP IV Contract SEWP-Z: For SEWP 0.6% fee CREDIT-Z: For Credits TRAVEL-Z: For Travel in support of in-scope services - Must follow GSA Travel pricing and regulations DELIVERY-Z: For delivery and shipping costs OPEN-Z: For Open Market Items - Items within SEWP’s scope but not currently on contract - Total price of all OPEN-Z CLINs must be below micro-purchase limit ($3,000)

7. 7 SEWP Philosophy  Flexibility Generic / commercial contracts  Control and Constraint Government oversight and control over all contract activities  Integrity is Key  OMB GWAC = Must be Adaptable and Open to All Federal Agency Needs

8. 8 Protestable Actions  After 15 years, two successful protests – both due to items not on Contract at time of Order  Scope is only protestable issue for orders under $10 Million against existing IDIQ contracts like SEWP If items on contract – items are in scope Support service scope limitations  Recent update: Orders over $10 Million are protestable Applicable to SEWP, GSA and other similar contracts

9. 9 Agenda  Intros  General Concepts  Customer Service / Ordering  Contract Overview / Fair Opportunity  Tools  Wrap-up

10. 10 SEWP Vision & Customer Service  Help Desk Call, call, call (301) 286-1478 / help@sewp.nasa.govhelp@sewp.nasa.gov  Customer Service Pre-order support Order processing and clerical support Post-order quality assurance & tracking  Training /Outreach FREE on-site training on Contracts, SEWP Program, and Tools Conference Meetings / Annual Conference “To be the premier customer-focused contract vehicle for federal government purchases of IT products”

11. 11 SEWP Program Processes  On-Line Contract Database of Record All contract items reviewed for scope and pricing Technology Refreshments within hours of requests  Processes for Oversight, Compliance and Monitoring Extensive reporting and tracking All Orders Reviewed Continuous interaction with Contract Holders SEWP Fair Opportunity Form – required for orders over $5 million  Electronic Processes for Efficiency and Accuracy  1 Business Day Turn-around

12. 12 Contract As If Your Own  Delivery Order Against Existing Contract  Commercial Based and Flexible Contracts Additional Ts & Cs may be added to orders  Agency Specific Policies  Contracts On-line

13. 13 Support for Procurement Lifecycle  Pre-Order Support Online Search and Quote tools and RFQ tracking Answer questions on quotes and processes  Order Processing Accept, check, process and forward orders (includes credit cards) Reconcile and track orders  Post-order Support Process and post order status data Assist in order resolution and QA checks on order satisfaction Purchase request submitted to CO Agencies SEWP Vendors Contracting officer approves purchase Orders submitted to SEWP BOWLSEWP verifies and enters orders in SEWP dbSEWP submits orders to vendorsOrders monitored for delivery Orders delivered

14. 14 Save Money: Low Prices, Tiny Fees Surcharge Order AmountFee Percentage $0 to $1,666,666.660.6% $ 1,666,666.67 and upCapped at $10,000 Comparison to other major IT Contract fees: - GSA Schedules: 0.75% (built in) with no cap - NIH ECS GWAC: 1% with no cap Program budget is self contained NASA provides no direct SEWP funding No SEWP funding is provided to NASA except for overhead costs Fee may be either a separate line item or included in product pricing

15. 15 Agenda  Intros  General Concepts  Customer Service / Ordering  Contract Overview / Fair Opportunity  Tools  Wrap-up

16. 16 SEWP by the Numbers 38 Competed Prime Contractors; 21 Small Businesses 6 SDVOSB, 5 8(a) 900,000+ IT products (SEWP IV as of June ‘08) 2000+ Manufacturers (SEWP IV as of June‘08) 7 Year Contracts (through April 2014)

17. 17 SEWP = Fair and Reasonable Pricing  Less Than or Equal to GSA Price  Pre-competed, Pre-negotiated Contracts Multiple Competitions (Groups)  Combined Buying Power and Internal Competition Drives Competitive Pricing

18. 18 Contract Holder Groupings 4 Competed Groups Group A: OEMs and Value Added Resellers (VARs) 9 Contract Holders Group B: SDVOSB Set-asides VARs 6 Contract Holders Group C: Small Business Set-asides VARs 12 Contract Holders Group D: Non-Set-aside VARs 15 Contract Holders

19. 19 Fair Opportunity  Fair Opportunity MUST BE provided within a Group Opportunity may be provided across multiple Groups  Fair Opportunity Applies to any Multi-award Order FAR 16.505(b) Process for Fair Opportunity (per FAR) is at CO’s Discretion  SEWP Web Tools Provide Assistance To determine suggested sources you can use: - SEWP Manufacturer Lookup Tool - Product Search (part number) For Fair Opportunity: - SEWP RFQ tool is the only RECOMMENDED method

20. 20 Group A Computer System OEMs and Value Added Resellers Dell Force 3Small, Minority-Owned HP IBM James River TechSmall MPCSmall PCMall / GMR SGI UNISYS

21. 21 Group B: SDVOSB Set-Aside Service Disabled Veteran-Owned Small Business Value Added Resellers Alvarez AssociatesSDVOSB FedStoreSDVOSB Microtech LLCSDVOSB 8(a) i3SDVOSB Knight PointSDVOSB Three WireSDVOSB

22. 22 Group C: Small Business Set-Aside Value Added Resellers Blue TechSmall / 8(a) / Woman-Owned / Hubzone CounterTrade ProductsSmall / 8(a) / Woman-Owned FCNSmall / Woman-Owned GC MicroSmall / Woman-Owned Intelligent DecisionsSmall / Minority-Owned iGovSmall immixGroupSmall MerlinSmall / 8(a) / Veteran-Owned Red RiverSmall Sword and ShieldSmall / Veteran-Owned TechnicaSmall / Veteran-Owned TKC IntegrationSmall / 8(a) / Alaskan Native Co.

23. 23 Group D: Full and Open Value Added Resellers Apptis Best Buy CDW-G CounterTrade Products(also Group C)Small 8(a) / Woman-Owned DataLine GovConnection GTSI immixGroup(also Group C)Small Lanier/Ricoh (Printer OEM) PCMall / GMRI(also Group A) Presidio SoftChoice Unisys(also Group A) Emtec WWT

24. 24 Group E: 8a Set-Aside (non-competed)  Non-Competed 8(a) Set-aside Contracts Primarily product based services Complement Prime Vendor (competed) contracts Limited to $3.5 million per contract  Vaz Tech http://www.vaztech-inc.com/http://www.vaztech-inc.com/  Copper River Information Technology www.copperriverit.comwww.copperriverit.com  Victory Global Solutions, Inc. http://www.victorygs.com/http://www.victorygs.com/  PSI Technology http://www.petrosys.com/http://www.petrosys.com/

25. 25 Agenda  Intros  General Concepts  Customer Service / Ordering  Contract Overview / Fair Opportunity  Web  Wrap-up

26. 26 SEWP customer service contacts Webwww.sewp.nasa.gov 24x7x365 E-mailHelp@sewp.nasa.gov Get answers within 24 hours Helpline301-286-1478 Mon–Fri, 7:30 AM–6:00 PM ET Fax301-286-0317 Fax orders E-mail Orders sewporders@sewp.nasa.gov E-mail orders MailMailstop 720.S, NASA GSFC, Greenbelt, MD 20771

27. 27 The SEWP Management team Program Mgr. / CoTR Joanne Woytek 301-614-7128joanne.woytek@nasa.gov Deputy Program Mgr. Pat Logan 301-614-7127Patrick.d.logan@nasa.gov Operations Manager Dave Heimann 301-614-7111David.P.Heimann@nasa.gov Contract Holder Relationship Manager Al Marshall 301-614-7141 Alexander.Marshall- 1@nasa.gov Business Architect Marcus Fedeli 301-614-7125marcus.a.fedeli@nasa.gov

28. Thank You! V. 06/29/08