1. Solutions for Enterprise Wide Procurement (SEWP)1

2. Agenda Intros General Concepts Customer Service / Ordering
Contract Overview / Fair Opportunity
Tools
Wrap-up 2

3. Agenda General Concepts Intros Customer Service / Ordering
Contract Overview / Fair Opportunity
Tools
Wrap-up 3

4. Types of Federal Contract Vehicles
Government Wide Acquisition Contracts (GWACs)
4 OMB Authorized Executive Agents for IT Product/Service GWACs
GSA, NIH, NASA
EPA is authorized Executive Agent for IT Recycling Contracts
Based on Clinger-Cohen Act
Economy Act determination not required for GWACs
Open to All Federal Agencies and Their Authorized Support Contractors
Franchise Funds
Provide Procurement Support
Authorized by OMB
Department of Interior, GSA
MACs / IACs
Rules / Authority / Agreements not always clear 4

5. “ To serve up fresh technology for federal agencies”
SEWP Mission and Scope
“ To serve up fresh technology for federal agencies”
SEWP Scope = IT Product Solutions
All Types of IT and IT Related Products (Hardware, Software, Network Communications, Audio-Visual, Supporting Technology, Cost per copy)
Maintenance / Warranty / Product Training
Firm Fixed Price Product Based Services
Planning, Installation and Implementation Services – not limited
10% Limit on Consulting Services in Support of Purchased Products
No more than 3 months in total length 5

6. SEWP Specific Line Items
5 Variable priced CLINS on every SEWP IV Contract
SEWP-Z: For SEWP 0.6% fee
CREDIT-Z: For Credits
TRAVEL-Z: For Travel in support of in-scope services
Must follow GSA Travel pricing and regulations
DELIVERY-Z: For delivery and shipping costs
OPEN-Z: For Open Market Items
Items within SEWP’s scope but not currently on contract
Total price of all OPEN-Z CLINs must be below micro-purchase limit ($3,000) 6

7. SEWP Philosophy Flexibility Control and Constraint Integrity is Key
Generic / commercial contracts
Control and Constraint
Government oversight and control over all contract activities
Integrity is Key
OMB GWAC = Must be Adaptable and Open to All Federal Agency Needs 7

8. Protestable Actions
After 15 years, two successful protests – both due to items not on Contract at time of Order
Scope is only protestable issue for orders under $10 Million against existing IDIQ contracts like SEWP
If items on contract – items are in scope
Support service scope limitations
Recent update: Orders over $10 Million are protestable
Applicable to SEWP, GSA and other similar contracts 8

9. Agenda Customer Service / Ordering Intros General Concepts
Contract Overview / Fair Opportunity
Tools
Wrap-up 9

10. SEWP Vision & Customer Service
“To be the premier customer-focused contract vehicle for federal government purchases of IT products”
Help Desk
Call, call, call (301) /
Customer Service
Pre-order support
Order processing and clerical support
Post-order quality assurance & tracking
Training /Outreach
FREE on-site training on Contracts, SEWP Program, and Tools
Conference Meetings / Annual Conference 10

11. SEWP Program Processes
On-Line Contract Database of Record
All contract items reviewed for scope and pricing
Technology Refreshments within hours of requests
Processes for Oversight, Compliance and Monitoring
Extensive reporting and tracking
All Orders Reviewed
Continuous interaction with Contract Holders
SEWP Fair Opportunity Form – required for orders over $5 million
Electronic Processes for Efficiency and Accuracy
1 Business Day Turn-around 11

12. Contract As If Your Own Delivery Order Against Existing Contract
Commercial Based and Flexible Contracts
Additional Ts & Cs may be added to orders
Agency Specific Policies
Contracts On-line
SEWP orders are orders placed under existing IDIQ contracts. SEWP orders do not need to be synopsized. Exemption of this action falls
under FAR 5.202(a)(6), which states that the contracting officer need not submit the notice required by when the contract action
is an order placed under Subpart 16.5.
The issuing CO may use any valid Federal Agency DO form and its associated delivery order. The internal ordering process of each agency
varies. The processes and forms for PRs and DOs are defined by the issuing agency, not the NASA SEWP office. The typical process,
however, is for an end-user to determine a requirement and generate a purchase request (PR) after completion of market research.
Remember, we do not issue orders – we process your orders. Use your own order number and add the NASA SEWP contract number
in the appropriate block on your ordering form.
We will work with you to fit SEWP into your policies and procedures. When placing an order if you have a questions, please contact
one of our order processors on our help line, or call me directly. 12

13. Support for Procurement Lifecycle
Pre-Order Support
Online Search and Quote tools and RFQ tracking
Answer questions on quotes and processes
Order Processing
Accept, check, process and forward orders (includes credit cards)
Reconcile and track orders
Post-order Support
Process and post order status data
Assist in order resolution and QA checks on order satisfaction
Agencies
Purchase request submitted to CO
Contracting officer approves purchase
Orders submitted to SEWP BOWL
SEWP verifies and enters orders in SEWP db
SEWP
SEWP submits orders to vendors
Orders monitored for delivery
Orders delivered
Vendors 13

14. Save Money: Low Prices, Tiny Fees
Program budget is self contained
NASA provides no direct SEWP funding
No SEWP funding is provided to NASA except for overhead costs
Surcharge
Order Amount
Fee Percentage
$0 to $1,666,666.66
0.6%
$ 1,666, and up
Capped at $10,000
Comparison to other major IT Contract fees: - GSA Schedules: 0.75% (built in) with no cap - NIH ECS GWAC: 1% with no cap
Fee may be either a separate line item or included in product pricing 14

15. Agenda Contract Overview / Fair Opportunity Intros General Concepts
Customer Service / Ordering
Contract Overview / Fair Opportunity
Tools
Wrap-up 15

16. SEWP by the Numbers 38
Competed Prime Contractors; Small Businesses 6 SDVOSB, (a)
900,000+
IT products (SEWP IV as of June ‘08)
2000+
Manufacturers (SEWP IV as of June‘08) 7
Year Contracts (through April 2014) 16

17. SEWP = Fair and Reasonable Pricing
Less Than or Equal to GSA Price
Pre-competed, Pre-negotiated Contracts
Multiple Competitions (Groups)
Combined Buying Power and Internal Competition Drives Competitive Pricing
The SEWP contracts is that they are pre-competed and therefore fair and reasonable pricing is built in
Contracts required that SEWP price cannot be greater than vendor’s GSA schedule price and in reality they are often lower. Note that other GSA vendors may have lower prices on some items
On line data base is data base of record (official schedule of deliverables) for the SEWP contracts. We provide ability quickly search
among vendors for price comparison on products, as well as product availability, and printer friendly pages for file documentation.
These tools help with market research and RFQs. 17

18. Contract Holder Groupings
4 Competed Groups
Group A: OEMs and Value Added Resellers (VARs) 9 Contract Holders
Group B: SDVOSB Set-asides VARs 6 Contract Holders
Group C: Small Business Set-asides VARs Contract Holders
Group D: Non-Set-aside VARs Contract Holders 18

19. Fair Opportunity Fair Opportunity Applies to any Multi-award Order
Fair Opportunity MUST BE provided within a Group
Opportunity may be provided across multiple Groups
Fair Opportunity Applies to any Multi-award Order
FAR (b)
Process for Fair Opportunity (per FAR) is at CO’s Discretion
SEWP Web Tools Provide Assistance
To determine suggested sources you can use:
SEWP Manufacturer Lookup Tool
Product Search (part number)
For Fair Opportunity:
SEWP RFQ tool is the only RECOMMENDED method
What is fair opportunity? The FAR states that Fair Opportunity occurs when a CO does when each contractor is given a fair opportunity
to be considered for each order exceeding $2,500 issued under multiple delivery-order contracts. FAR (b)(1).
How do you do that? How an agency meets this requirement is normally set by internal policy. We see many interpretations of Fair Opportunity,
including following competition procedures. You have to follow what your agency dictates and document your file accordingly.
We have developed On-line tools to help with the Fair Opportunity process. Searching for manufacturer list and part number will help narrow
the field but RFQ is key tool. The SEWP RFQ tool will automatically include the vendors within a selected class in the
RFQ / Search process. The search capability provides a summary comparison of the requirements based on part numbers.
The RFQ tool will an RFQ to the vendors with various options for a reply.
In conclusion, there are many ways to determine that the fair opportunity requirements
have been met: quotes, product searches, etc. What is important is to follow your agency procedures, or
set up your own process, document and follow your process.
*************************************** 19

20. Group A Computer System OEMs and Value Added Resellers Dell Force 3
Small, Minority-Owned HP
IBM
James River Tech
Small
MPC
PCMall / GMR
SGI
UNISYS 20

21. Group B: SDVOSB Set-Aside
Service Disabled Veteran-Owned Small Business
Value Added Resellers
Alvarez Associates
SDVOSB
FedStore
Microtech LLC
SDVOSB 8(a) i3
Knight Point
Three Wire 21

22. Group C: Small Business Set-Aside
Value Added Resellers
Blue Tech
Small / 8(a) / Woman-Owned / Hubzone
CounterTrade Products
Small / 8(a) / Woman-Owned
FCN
Small / Woman-Owned
GC Micro
Intelligent Decisions
Small / Minority-Owned
iGov
Small
immixGroup
Merlin
Small / 8(a) / Veteran-Owned
Red River
Sword and Shield
Small / Veteran-Owned
Technica
TKC Integration
Small / 8(a) / Alaskan Native Co. 22

23. Group D: Full and Open Value Added Resellers Apptis Best Buy CDW-G
CounterTrade Products
(also Group C)
Small 8(a) / Woman-Owned
DataLine
GovConnection
GTSI
immixGroup
Small
Lanier/Ricoh (Printer OEM)
PCMall / GMRI
(also Group A)
Presidio
SoftChoice
Unisys
Emtec
WWT 23

24. Group E: 8a Set-Aside (non-competed)
Non-Competed 8(a) Set-aside Contracts
Primarily product based services
Complement Prime Vendor (competed) contracts
Limited to $3.5 million per contract
Vaz Tech
Copper River Information Technology
Victory Global Solutions, Inc.
PSI Technology
Along with the competed contracts which have an IT product scope, a limited services capability and a $4 Billion contract limit, there are 3 non-competed 8(a) set-asides listed here. Unlike the competed contracts there is no limit on services from these 3 contracts but there is an upper limit of $3 Million per contract. Further, Miratek and Eyak are limited to product purchases up to 30% of an order. Because of the mix of services and product in providing imaging and conferencing systems, there is no limit on product or service amounts on Petrosys.
Note these are meant to complement the competed contracts 24

25. Agenda Web Intros General Concepts Customer Service / Ordering
Contract Overview / Fair Opportunity
Web
Wrap-up 25

26. SEWP customer service contacts
Web
24x7x365
Get answers within 24 hours
Helpline
Mon–Fri, 7:30 AM–6:00 PM ET
Fax
Fax orders
Orders
orders
Mail
Mailstop 720.S, NASA GSFC, Greenbelt, MD 20771 26

27. The SEWP Management team
Program Mgr. / CoTR
Joanne Woytek
Deputy Program Mgr.
Pat Logan
Operations Manager
Dave Heimann
Contract Holder Relationship Manager
Al Marshall
Business Architect
Marcus Fedeli 27

28. Thank You!
V. 06/29/08 28