1. GSA – CGP Sub-Committee Meeting
ITS Team
June 16th, 2015

2. “What we've learned from the past 5 years of Alliant transactional data analysis”
Chris Fornecker

3. Background
Vendors report Task Order awards, modifications, invoices, CAF data, and remit the CAF payment in the Contract Payment Reporting Module (CPRM)
CPRM also used by Connections and OASIS
Primary requirement for CPRM is to track and reconcile contract access fees – data not available in FPDS
Alliant Prices Paid portal officially launched in January 2015
Displays low, high, average, and base contract labor rates for 80 labor categories
Data limited to Alliant and Alliant Small Business Time and Material and Labor Hour orders
Vendor specific data is not displayed
Access limited to federal employees

4. Lessons Learned More automation needed.
Now that the site has been active for six months, we need to more aggressively communicate it’s existence and solicit agency feedback.
Addressed “context” by providing high, low, and average labor rather than expose vendor/order specific data
Collecting data must include a robust data quality program
Vendors desire more reporting standardization across FAS
Sub-group of the Alliant Shared Interest Group has been effective in providing suggestions and feedback on CPRM usability

5. “Competitive One-Bid Analysis”
Michael McFarland

6. Competitive One-Bid
The Competitive One-Bid is a GSA-wide initiative and is a metric addressed on the internal Acquisition Dashboard.
The Office of Management and Budget (OMB) tracks the competitive one-bid rate as an acquisition performance metric across government. In addition, the competitive one-bid rate is part of the President's Management Agenda.
GSA has created a data visualization tool -- The GSA Competitive One-Bid Tool -- that enables a more robust look into competitive one-bid rates across GSA. The tool pulls data from FPDS, allowing users—from acquisition executives to contracting officers—to dive into the data.

7. Background
28% of Competed Orders (out of 373) result in Competitive One-Bid Orders on Alliant
Average number of Offers received on competed orders is 3.17
Average 2.10 on orders <$10 million
Average 3.15 on orders between $10 million and $50 million
Average 4.26 on orders over $50 million
Alliant GWAC does not require contractors to submit x-number of task order request proposals annually
Alliant GWAC does not require minimum sales threshold
GSA Schedules requires $25,000 per Contract Year
The Federal Procurement Database System identifies only the Awardee; does not provide list of Contractors who have submitted proposals

8. Customer Ordering Process
Ordering Contracting Officers (OCOs) own their own competition process when using the GSA GWACs
OCO’s are required to follow their agencies’ procurement review and approval process
GWAC ordering is decentralized therefore requiring OCO/Contractor notification on Orders and participation
eBuy, GSA ITSS, TOS to
Fax

9. GSA GWAC Value-Adds GWAC Ordering Guide – how to use the GWAC
GWAC Delegation of Procurement training
Webinar, DAU online, Wednesday teleconference, conferences
Complementary Scope Review – ensures scope fits to GWAC
Acquisition Templates – Task Order Request letters
Sample Statements of Work
Dedicated Client Support to answer procurement related questions
Customer Outreach meetings

10. GWAC Actions to Increase Competition
Conduct Sales Training to increase GWAC Contract awareness;
Provide GWAC Contract Administration quarterly training to new Contractor key personnel replacements;
Remind Contractors to actively participate in the Task Order proposal process at Shared Interest Group teleconferences and Program Management Review meetings;
Provide Alliant statistics that shows where competition needs to be improved; and
Review quarterly status correspondences from non-productive Alliant Contractors (those w/o Orders) on marketing and reasons for not bidding.

11. A2/A2SB Proposal Participation Requirements
Draft RFP requires active Contractor participation
Required x-submissions per Contract Year
Required $$ business volume over 2-5 years
Additional reporting requirement
Vendor participation
Explanation when task order request proposal submission is less than contract requirement; does not include RFI