AGM

2013 ANNUAL GENERAL MEETING Derbyshire & Lancashire Gliding Club WELCOME to the

0. Apologies 1.Approval/adoption of minutes of 2012 AGM 2.Chairman’s Report 3.Treasurer’s Report. Receive & Adopt Accounts 4.CFI Report 5.Appointment of Scrutineer for 2013/14 6.Elect Committee members 7.Any other duly notified business 8.Award of Trophies and Prizes AGENDA

0. Apologies 1.Approval/adoption of minutes of 2012 AGM 2.Chairman’s Report 3.Treasurer’s Report. Receive & Adopt Accounts 4.CFI Report 5.Appointment of Scrutineer for 2013/14 6.Elect Committee members 7.Any other duly notified business 8.Award of Trophies and Prizes AGENDA

0. Apologies 1.Approval/adoption of minutes of 2012 AGM 2.Chairman’s Report 3.Treasurer’s Report. Receive & Adopt Accounts 4.CFI Report 5.Appointment of Scrutineer for 2013/14 6.Elect Committee members 7.Any other duly notified business 8.Award of Trophies and Prizes AGENDA

0. Apologies 1.Approval/adoption of minutes of 2012 AGM 2.Chairman’s Report 3.Treasurer’s Report. Receive & Adopt Accounts 4.CFI Report 5.Appointment of Scrutineer for 2013/14 6.Elect Committee members 7.Any other duly notified business 8.Award of Trophies and Prizes AGENDA

Chairman 2012/13 Committee

What have we done? Prepared design options for a combined storage shed and aircraft workshop Prepared grant applications in support of the above Chairman

What have we done? Flying – we have done more launches and more hours this year Good progress on instructor training and advanced training. PG Finance – we have done exceptionally well in the still difficult economic climate with a good profit and increased cash GL Chairman

What have we done? Equipment – Discovery bought and major service. Proving popular. Maintenance & repair challenging. More help needed & maybe capital spend DS Aircraft – Bond store major changes. Annual maintenance ongoing on amateur basis. K18 repair slow but complete overhaul. BGA audit OKWH Chairman

What have we done? Admin – consolidated FreeFlight system; managing office support & systems RL IT/Marketing – FF development continues. Course & TL successMB Safety – Three accidents. Much pro- active work does make a differenceBB Chairman

What have we done? Clubhouse – Ladies Toilets, more windows, caravan sites.AR Secretary – All the usual jobs plus IT support, local liaison, events with DSC, scouts, bar staff. NMcC Airfield – roads, W launch point, scarifying. Need spring tine scarifyer Chairman

What have we done? Events – Vintage Week – Rob Faulkner & team Neighbours’ Night – Nick McCloud/Shirley Visiting clubs – Shirley DSC events – Nick McCloud Social – Xmas dinner, Bonfire/Fireworks, Old Members lunch, mid-weekers & end-of-season bash – John & Sylvia Chairman

Who has done it? Thanks – apart from the committee - to Others – see members website ‘Jobs & Roles’ All on the duty rotas including Tony Kay Ken Hardy for lots of jobs including aircraft Stephen Benn for aircraft maintenance John & Sylvia for many other things! Chairman

Progress against targets? Safety – zero accident target – three Membership – increase and retain Finance – increase income / surplus Flying – increase launches & hours Premises – improve the infrastructure The fleet – improve The club – improve the image Chairman

How will we do? Opportunities Retain and increase membership Improve condition of aircraft fleet Capital to spend - unity Improve field Maintain clubhouse Encourage visiting groups Chairman

How will we do? Threats EASA FCL, records and regulation Airspace encroachment Recession Overall On balance OK but no complacency – it will be challenging. Chairman

10 Years ago Chairman Our accident rate was more than twice the national average.... Fatal accidents were significantly higher still!

2013 Chairman Our accident rate is less than the national average!

10 Years ago Chairman We had “lost” about 40% of our instructor team in the previous ten years - current age profile is of concern

2013 Chairman We have maintained or increased our instructor team in the past ten years - current age profile is still of concern

10 Years ago Chairman We were under the threat of sanctions by the BGA, insurers, etc. We needed to produce and deliver an effective improvement plan

2013 Chairman We have no current risk of any sanctions from BGA/CAA/EASA and our insurance premiums are almost at a historic low.

10 Years ago Chairman Participation in the club’s social activities was significantly reduced.

2013 Chairman Participation in the club’s social activities is significantly increased, although there is always room for further improvement.

Questions Chairman

1.Apologies 2.Approval/adoption of minutes of 2012 AGM 3.Chairman’s Report 4.Treasurer’s Report. Receive & Adopt Accounts 5.CFI Report 6.Appointment of Scrutineer for 2013/14 7.Elect Committee members 8.Any other duly notified business 9.Award of Trophies and Prizes AGENDA

Treasurer’s Report

2012 AGM Future Challenges Costs –Electricity, Heating & Flying Fuel, Equipment Membership –Maintaining and Developing the Membership Investing to save Investing in the Future –Grants –Junior Gliding –Disabled Gliding –Gliders & Equipment It’s Your Club – Tell me how we should be investing for the Future

Summary of Annual Income Club Flying £47,668 Trial Lessons £26,771 Courses £15,218 Subscriptions £41,877 Rents £26,328 Bar £16,580 Other £14,716 Total £189,

Summary of Annual Expenditure Aircraft Maint. £12,178 Winch & Tractor Maint. £9,651 Site, Buildings & Clubhouse £16,100 Insurance £21,166 Payroll £39,529 Services £15,533 Cost of Sales £12,046 Other £22,678 Depreciation £15,946 Total £164,827

Major Variances Beneficial –Course Sales £1013 (builds on £10,227 last year – Well done Mo) –Aircraft Maint £1,864 (Thanks to Warwick & Steve) –Site & Buildings Maint £4,279 (Inc Ladies refurb - Anne) –Insurance £3,833 (Thanks Martin) –Payroll £2,509 (Thanks to all the volunteer instructors) Adverse –Services £2,993 (Electricity and Water)

Net Year End Result Cash (excluding depreciation) Income £189,158 Expenditure £148,841 Capital Spend £6,432 Increase in Cash Position £33,885 P&L (including depreciation) Income £189,158 Expenditure £164,827 Annual Net Profit £24,331

Year End Position Assets –Gliders – Net Book Value £38k –Equipment – Net Book Value £3k –Fixtures & Fittings - Net Book Value £4k –Field and Buildings - Net Book Value £340k –Cash at Bank - £167k

Future Challenges They remain the Same Costs –Electricity, Heating & Flying Fuel, Equipment Membership –Maintaining and Developing the Membership Investing to save Investing in the Future –Club facilities –Junior Gliding –Gliders & Equipment

Treasurer Questions

1.Apologies 2.Approval/adoption of minutes of 2012 AGM 3.Chairman’s Report 4.Treasurer’s Report. Receive & Adopt Accounts 5.CFI Report 6.Appointment of Scrutineer for 2013/14 7.Elect Committee members 8.Any other duly notified business 9.Award of Trophies and Prizes AGENDA

1.Apologies 2.Approval/adoption of minutes of 2012 AGM 3.Chairman’s Report 4.Treasurer’s Report. Receive & Adopt Accounts 5.CFI Report 6.Appointment of Scrutineer for 2013/14 7.Elect Committee members 8.Any other duly notified business 9.Award of Trophies and Prizes AGENDA

CFI’s report Retrospect Six solo Three silver badges Six cross country endorsements Two, one hundred km diplomas One diamond distance/gold goal Three full cats Three basic instructors Six flight instructor coaches Three flight examiners One entry in the two seat competition Three in the Northerns One in the national vintage rally at Lasham One in the UK mountain soaring championship Third in the club league

CFI’s report Not so clever Three accidents; JKU, CFF and BBH Nineteen SLL entries;3 airfield obstruction 2 rigging/DI errors* 2 approach conflicts* 1 wing runner fault* 1 snatch launch 1 failed stop 2 injury through haste 1 Cable outside the airfield. (not the only one) 2 glider collision with obstruction on tow-out 1 canopy damage 1 Wrong weak link 1 Winch communication failure Club level incident reporting – DO IT

CFI’s report Retrospect Total club launches up 4336 from Training flights up3292 from Single seat flights up1044 from Simulator flights down 69 from K8 launches up 488 from K18 launches up 556 from

CFI’s report Obligatory graph

CFI’s report Next year 13 April to mid September Land-out preparation week Task week Eight public courses Members’ courses Vintage week Interclub league Two seat comp

CFI’s report Licencing Don’t hang about. Get the ratings/endorsements you need. Get the licence

CFI’s Report Questions

1.Apologies 2.Approval/adoption of minutes of 2012 AGM 3.Chairman’s Report 4.Treasurer’s Report. Receive & Adopt Accounts 5.CFI Report 6.Appointment of Scrutineer for 2013/14 7.Elect Committee members 8.Any other duly notified business 9.Award of Trophies and Prizes AGENDA

1.Apologies 2.Approval/adoption of minutes of 2012 AGM 3.Chairman’s Report 4.Treasurer’s Report. Receive & Adopt Accounts 5.CFI Report 6.Appointment of Scrutineer for 2013/14 7.Elect Committee members 8.Any other duly notified business 9.Award of Trophies and Prizes AGENDA

1.Apologies 2.Approval/adoption of minutes of 2012 AGM 3.Chairman’s Report 4.Treasurer’s Report. Receive & Adopt Accounts 5.CFI Report 6.Appointment of Scrutineer for 2013/14 7.Elect Committee members 8.Any other duly notified business 9.Award of Trophies and Prizes AGENDA

Motion by David Martin “That as a matter of urgency the Derbyshire and Lancashire Gliding Club purchase a new glider winch for the 2014 summer season”

A New Winch NOW? Committee are unanimously committed to continuing to provide the membership with a reliable launching service Plan is in place to have all three winches fully serviceable by end Feb 2014 Expenditure on No 3 winch will be less than value added to ensure we have a cost effective back-up and retain the value of the asset

A New Winch NOW? There are insufficient funds to support both a new building and a new winch. There are alternatives to a new winch – repair, maintenance & improvement of existing. Additional equipment storage needs a new building – scope and scale still open but principle remains.

A New Winch NOW? Committee unanimously agreed that a minimum of £30,000 be retained as a cash reserve to cover several bad trading years and emergencies. Based on cash flow forecasts, this would leave about £100,000 for ALL capital expenditure.

Why not a New Winch NOW? Because there are better ways to invest the Club’s cash (in priority order) Provide reliable launching facility at best value Provide additional and secure storage for all equipment Provide enhanced glider maintenance & repair infrastructure Improve as many as possible of: Glider fleet and instrumentation, towing vehicles, launch point vehicle, airfield and clubhouse

Financial Scenarios £100k Cash from reserves £85k New winch £15k Spare £100k Cash from reserves £120k building cost £50k Grant £20k Spare £10k w refurb £90k available for building & others No Grant Grant No Grant

Summary The last Committee were unanimous in agreeing that there is no IMMEDIATE need for the club to “urgently purchase a new winch”. This decision was based on considered and debated priorities, cash available, value for money of different projects as outlined. Vote Debate

1.Apologies 2.Approval/adoption of minutes of 2012 AGM 3.Chairman’s Report 4.Treasurer’s Report. Receive & Adopt Accounts 5.CFI Report 6.Appointment of Scrutineer for 2013/14 7.Elect Committee members 8.Any other duly notified business 9.Award of Trophies and Prizes AGENDA

Meeting Closed