CSUSM Travel Updates December 2015

Changes on Lodging and Meal Rates Nightly lodging limit increased from $195 to $275 per night before taxes. For nightly rates that are more than the allowed amount, travelers are required to submit an approved Lodging Exception Form. Increased limit of an item of expense requiring itemized receipts from $25 to $75. Meal rate per day is still at $55.

CSUSM Travel Policy Reminders All Travelers are advised to select the lowest fare offered Travel Authorization forms are required before booking any travel US Travel Bank card is a personal liability and should not be used for personal expenses When submitting Travel Claims, please make sure to attach all proper receipts Reporting Mileage reimbursement requires DD certification International charges need to be converted prior to submission. Relocation expense require Moving Relocation Expense Summary (MR200) and Moving and Relocation Expense Reimbursement Form (HR )

Receipt Requirements Receipts need to show form of payment and no balance due. Corporate Card statements are not considered receipts

Travel Expense Claim.575 cents per mile All mileage reimbursements require travelers’ vehicle license number and a DD certification.DD certification All travelers are required to enter the purpose of trip

CSUSM Preferred Vendors Preferred Hotel RatesAmenities Residence Inn San Marcos$119 - $129Coffee Service, WiFi, Full Size Kitchen, Mixers (Mon-Thurs) Lakehouse San Marcos$109WiFi, Shuttle Service Preferred Car RentalRates Enterprise Rental Car National

Non-Reimbursement List ATM Fees Alcohol Club membership Fees Personal Entertainment Pet Fees (laundry etc.) Clothing/ Accessories US Bank Travel Card Late Fees

Contact Us Website: All Travel Forms can be found on our website including Direct Deposit requests for reimbursements.