1. Travel & Training Expenses
TTR - RP/PO
Purchases on AMEX Card
Final Expense Report

2. Travel Advance planning is critical!
Submit your TTR at least one month before travel
It is the travelers responsibility to make sure that the RP is approved
Travel is not authorized until an electronic RP is approved and a PO is issued
Once the RP is approved; schedule time with AP to book Airfare, Hotel and Registration
Travel advance checks are issued the Friday before travel and all receipts are due within 5 business days after trip
Travel to and from the airport is not reimbursable

4. The GSA website is used to estimate meal expenses
The GSA website is used to estimate meal expenses. The amount being requested for meals should be adjusted for any meals provided by the conference, and your departure/arrival times.

5. AP will your airfare, hotel and car rental itineraries ; this will serve as your receipt. You must obtain a hotel and car rental receipt upon check out to submit with your expense report.
Receipts are required for all expenses, including:
Baggage fees
Parking fees
Ground Transportation (Uber, Shuttle etc.)
Meals –receipt should show total including tip amount

7. Things to remember:
Travel advance checks will be ready the Friday prior to travel
Receipts are required for all expenses.
Expense Reports should be submitted within 5 business days after completion of trip.
Failure to file this report timely may delay future travel request approvals
Gas Cards are checked out from the cashier. You must be an authorized driver and have a PIN before you can check out a gas card.
When using your personal vehicle you can submit mileage or gas receipts or get a gas card but not both.