National Oceanic and Atmospheric Administration User Group Presentation – Release 2.11 November 30, 2006

Page 2 Overview – Release 2.11 Highlights  GLOBAL CHANGES Public search link results now displays award details (12266)  INBOX Tab – Task Filters Filters now divided into “RFA”, “Application/Award” and “Reports”. All task are fall into one of those filters. (11661)  RFA Tab Omnibus and FFO documents can now be created in Grants Online. Stand-alone FRN has been removed. (8815) For FALD the “Save response to FinLitLog” error has been fixed. (12071)  APPLICATION Tab Correct Grants.gov time will display on Applications Details page. (11760) Attachments now visible on NEPA launch page after approval. (10836) User’s name is included in NEPA Official dropdown if they have that role. (9278) Fiscal Year is calculated properly on CD-435s (12305)

Page 3 Overview – Release 2.11 Continued  AWARD Tab “Final Reports Due” is updated in Grants File header when award time is extended. (11412) Rejected partial funding will display as “Award File Rejected” on Grants File launch page (11506) Override on CD-450 will allow update to Recipient Share (11483) “Name Check” removed from GMD Checklist (11477) Returned award actions are now accessible for revisions except in date or funding fields. (11413) Only one OLIA release notification is sent and only to the Grants Specialist. (11479) Recipient Administrators cannot create a new user without generating a username. (11650) When there are multiple Authorized Representatives, when one takes action to review an amendment, the task is automatically removed from the other inboxes. (12346) Users can no longer change the reporting period start/end dates or “Final Report” radio button on expanded PPR. Info will be the same as the “Simple” report. (11336)

Page 4 Tasks – Document Type Filters

Page 5 Tasks – RFA Filter

Page 6 Tasks – Application/Award Filter

Page 7 Tasks – Reports Filter

Page 8 Tips for Working on RFA Publications (FFO and Omnibus Synopsis) 1.The feature to develop a stand-alone FRN has been removed. Use the Synopsis functionality to also develop a stand-alone FRN. The Omnibus and Stand-alone FRNs will have the same standard information at the top of the announcement. 2.The fields for the FFO and Synopsis publications are no longer pre-populated from the RFA data. All publication data fields must manually entered. 3.The first data set under “Create Publications” button is for the FFO. The system does a one-time copy of this data to the Synopsis which can then be edited as necessary. See guidance document. 4.Any changes to the FFO after creating the Synopsis will not be reflected in the Synopsis. Updates to each document must be made independently. 5.The “Save” button may not be immediately visible on the pop-up screen where the data is entered. This is based on your screen resolution and will be adjusted in the next release. To access the “Save” button place the cursor on the white space outside of the text box (widen box if necessary), then hold down the left click on the mouse and drag the cursor down so that the screen moves up and displays the “Spell Check” and “Save” buttons. This “Save” actually saves the data. The “Save” on the main screen just refreshes that screen. 6.For the Synopsis, only one paragraph will be formatted for each section. The FFO will handle multiple paragraphs. 7.For proper formatting, remove any indentions on the first line. The system automatically indents the first line when creating the documents. 8.When you create a new RFA from an existing RFA, all publication data fields are blanked out and need to be re-entered for the new RFA. A previously cleared FFO document can be used as a guidance document – the sections can be copied and pasted into the appropriate FFO fields.

Page 9 Create Publications Button on RFA Details Page

Page 10 “guidance documents” Link is found at top of FFO Details (Create Publications) page

Page 11 Guidance link opens HTML document in new window.

Page 12 Guidance for the “Dates” field

Page 13 Examples from the Guidance document

Page 14 Synopsis is created from original FFO data.

Page 15 Synopsis Details Page

Page 16 Examples can be copied from guidance…

Page 17 …and pasted into FFO or Synopsis data fields.

Page 18 System will generate FFO document

Page 19 System will generate Synopsis document

Page 20 Additional Resources   (301) (877) (1-877-NOAAGRT)  Grants Online PMO Website at to Access: Grants Online Training/Support Resources Frequently Asked Questions What’s New page