L21 Project Steering Committee Meeting February 1, 2013

Phase 2 Update: Plan Overview JanFebMarAprMayJun Evaluation Preparation Vendor Demos Mini-Course Evaluation Functional Evaluation Technical Evaluation Spring Term Course Pilots Sandbox Exploration Project Outreach Peer References Request for Proposal Solution Decision

Phase 2 Update: Plan Overview 3 Evaluation Preparation Train project team Create “sandbox” environments Vendor Demos Onsite product demos by each vendor Mini-Course Evaluation Non-academic course evaluations Tuck Career Development and Library Functional Evaluation In-depth comparison of product functionality by project team Technical Evaluation In-depth technical evaluation by technical team

Phase 2 Update: Plan Overview 4 Spring Term Course Pilots Teach two academic courses in each product for Spring Term Sandbox Exploration Conduct open labs with guided activities Provide unstructured access to sandbox environment Seed sandbox environment with exemplary content Project Outreach Town Hall demos Department/division meeting updates Project website Peer References Gather information from peer institutions using each product

Phase 2 Update: Plan Overview 5 Request for Proposal Submit RFP to each vendor for formal product proposal Solution Decision Review all information gathered Develop/submit solution recommendation Review/approve recommendation

Phase 2 Update: Recent Activities 6 Technical: Created pilot environments for Bb and Canvas Implemented central Dartmouth authentication for Bb and Canvas Completed functional and admin trainings for project staff in Canvas and D2L Created user accounts for the entire Dartmouth community Request detailed technical specs from vendors; received and under review for Canvas and D2L Communications: Set up all-day vendor visits; gather feedback Visits to departments & divisional chairs meetings to provide updates Testing: Developing learning module for Tuck mini courses Designated Ed Tech staff “point person” for each LMS candidate Weekly project updates/check-ins with vendors Weekly check-ins with Tuck on mini course

Phase 2 Update: Next Steps 7 Technical: Create pilot environment for D2L Implement central Dartmouth authentication for D2L Created user accounts for the entire Dartmouth in D2L Functional and admin trainings for project staff in Bb 9.1 SP11 Review technical specs from Bb Testing: Implement and deploy Tuck mini courses Recruit spring term pilot testers and begin ID/training process Seed user accounts with exemplary content Design user testing tasks and protocols Communications: Develop town hall sessions Continue visits to departments; Arts & Sciences faculty meeting Make available recordings & feedback from vendor demos