Rogers Youth Hockey Association Travel Level Team Manager’s Manual Updated

Introduction page3 Role page4 Responsibilities page5 Activities page6 Summary page10 2 CONTENT

 Rogers Youth Hockey Association Mission Statement: We shall organize, direct and promote youth hockey in a manner which will positively represent our communities and create a fun, fair and safe hockey environment for all area youth.  The Team Manager’s Manual as an educational tool to help you understand your responsibilities related to increasing your teams enjoyment and success  Have fun! Team Manager can be a highly rewarding experience for you, for the kids, the parents and the coaches. TEAMWORK is as important for the Parents as it is to the Players. Remember to delegate, so you can sit back, relax and enjoy your child’s hockey season too. 3 INTRODUCTION

4 ROLE  Your primary role as Team Manager is that of team organization, communicator, and one who ensures the team is functioning effectively. An effective team is when:  Coaches are coaching…. The coaches should be able to focus on setting up the practices, working with the players, and keeping the team energized.  Managers are managing…. The managers will focus on updating the website, parent/player communications, scheduling, RYHA and D10 coordination, team paperwork, team events, etc.  Parents are participating…. The parents are responsible for getting their kids to practice/games on time, supplying the proper gear, fulfilling their registration & volunteer requirements, and overall support of the team.  You are the “Go To” person for your team. As long as you are a prepared and organized Team Manager – You And Your Team Will Have Fun!

5  Attend Key Meetings  RYHA Managers Training Meeting  D10 Managers Meeting  RYHA Board Meetings  Parent Meeting  Set an agenda with your coaches.  Topics of discussion should include, but not limited to:  Introductions (Coaches/Mgr and Parents/Players)  Coaching Philosophy  Expectations of Coaches, Players and Parents  Association & Team Rules, Code of Conduct  Tournaments/Hotels  Team Apparel (optional)  Parent Team Helpers  Organizing the team requires many duties. Many parents want to get involved to help make the team successful.  Opportunities for helpers may include:  Team Banners, posters  Organize Team Parties  Team photographer  Play music at home games ACTIVITIES

Team Book/Scores: – Scorebook at all away games – Scores must be reported to D10 Contact after each game – Scoresheets must be sent to D10 Contact every 2 weeks Team Communications: – Team Web Page: You will be given access to edit and update your teams pages on the RYHA website. Content to add to your page include, but are not limited to… Practice Schedule Game Schedule Team logos, pictures News & team information – Team s: You can use the messaging section of the website or set up a team list to send updates, changes and announcements to the team. – Mobil App: Parents with iPhones can download the Sport Ngin app to view schedules and news. An Android version is coming soon… Volunteer Hours: Each family needs to fill 10 hours of volunteer time for the 1 st skater in the family and 5 hours for the second. Qualifying opportunities are on DIBS, team helpers generally do not qualify. 6 ACTIVITIES

Jerseys – Travel jerseys are provided by RYHA for all travel teams. All jerseys must be returned at the end of the season to Equipment Manager. – Practice jerseys are not provided. Misconduct: – Misconduct by a player: Coaches will address any misconduct issues directly with the player. – Misconduct by a coach: Level Director will address any coaching misconduct issues. – Misconduct by a parent: Coaches and/or Level Director will address any parent misconduct issues. – Misconduct issues that are unresolved will follow the escalation process established by the RYHA Board. All complaints should first be communicated via with appropriate meetings to follow. Tournaments: – RYHA funds 3 tournaments for each team, additional tournaments need to be paid for via team slush fund. – District Tournaments are available for all Travel Level teams. Locations vary. – Region Tournaments are available for Peewee/12U and Bantam/15U level teams. Locations vary. 7 ACTIVITIES

8 End of Season Evaluations: – RYHA Coaching Evaluation: The Coaching Director will send out a coach evaluation form to all team managers to share with their teams. All parents are asked to respond. The results are confidential, but valuable as the association reviews it’s coaching staff and training program. – Player Evaluations: At this time a player evaluation is not required from the coaches. However, parents are encouraged to talk to the coaches to gain feedback on their player’s abilities at the end of the season. Post-Season: – Various off-season opportunities are available to keep kids skating and progressing. Note that participation is not required and is at the discretion of the parents. – For opportunities, please refer to the following…. RYHA Website Links Coaches & Level Directors Posters and Flyers at the RAC MN Hockey Website ACTIVITIES

9 Please refer to these sources to help you as Team Manager this season and next. – RYHA Website – D10 Website – RYHA Board Meetings (Third Monday of each Month) – Coaches or Level Director – Each other – Manager Training Coordinator Manage with an attitude… At least they’ll think you got it under control! Summary

10 Check List Set Up: Within first 2-3 weeks  Register yourself as manager with USA Hockey & RYHA and complete Safesport training.  Set up a Team Binder that includes the official “red” team roster, consent to treat forms, current schedule, parent contact list, etc.  Set up and facilitate team meeting.  Update Team Page with Roster Numbers, Team Logo, Contacts, etc.  Assign team volunteer duties (Book, Clock, Box)  Identify Locker Room Attendants and have them register with USA Hockey & complete Safesport  Set up Slush Fund  Coordinate Team Apparel orders On-Going: Throughout the season  Ensure that Safesport Policies are being followed.  Provide regular information and updates to parents, players and coaches.  Coordinate team schedules for the season.  Schedule & set up scrimmages  Coordinate team functions outside of the Ice Arena – including team parties and outings.  Coordinate all insurance claims and process for injuries.  Provide required information to the Age-Level District Coordinator.  Attends meetings as directed by RYHA and District 10 End: Closing down the season  Coordinate District/Region schedule  Coordinate any team functions outside of the Ice Arena  Communicate requirements for submitting team volunteer hours  Communciate S.K.A.T.E. Program information  Communicate coaches survey to team