1. CLUB PASS POLICY GUIDELINES

2. SECTION 1 PURPOSE

3. SECTION 1: PURPOSE TO PROVIDE OPPORTUNITIES FOR PLAYERS TO BE MOVED TO HIGHER LEVEL COMPETITIVE TEAMS OR TO AGE UP TEAMS FOR DEVELOPMENTAL PURPOSES ONLY. IT IS NOT INTENDED FOR THE PURPOSE OF GAINING COMPETITIVE ADVANTAGES. THE GOAL IS TO IMPROVE INDIVIDUAL PLAYER DEVELOPMENT.

4. SECTION 2 HOW

5. SECTION 2: HOW EACH ASSOCIATION WISHING TO PARTICIPATE IN THE CLUB PASS OPPORTUNITY MUST APPOINT A CLUB PASS ADMINISTRATOR, (CPA) RESPONSIBLE FOR ENSURING THE INTENT OF THE CLUB PASS OPTION IS FOLLOWED. ALL CLUB PASS OPPORTUNITIES FOR THE LOCAL ASSOCIATION WILL BE ADMINISTERED BY THE APPOINTED CPA.

6. SECTION 2: HOW CLUB PASS ADMINISTRATORS MUST BE CERTIFIED BY COMPLETING THE MANDATORY TRAINING SESSION ON THE CLUB PASS POLICY BEFORE THEIR LOCAL ASSOCIATION WILL BE ABLE TO PARTICIPATE. THIS IS REQUIRED ANNUALLY. THE TIMES AND LOCALES FOR THE MANDATORY TRAINING WILL BE DETERMINED BY NCYSA. SHOULD AN ASSOCIATION REPLACE THEIR CPA AT ANY TIME DURING THE YEAR, THE NEW CPA MUST BE CERTIFIED BEFORE THE ASSOCIATION CAN CONTINUE OFFERING THE CLUB PASS OPTION.

7. SECTION 3 PLAYERS

8. SECTION 3: PLAYERS ALL PLAYERS CONSIDERED ELIGIBLE TO PARTICIPATE IN THE CLUB PASS PROGRAM MUST BE ROSTERED TO THEIR PRIMARY TEAM WITH NCYSA FOR THAT SOCCER SEASON. THE CLUB PASS OPTION IS AVAILABLE FOR CHALLENGE AND CLASSIC LEVEL PLAY/PLAYERS. U11-U18 PLAYERS ARE ELIGIBLE FOR PARTICIPATION.

9. SECTION 3: PLAYERS LOCAL ASSOCIATIONS WILL IDENTIFY THOSE PLAYERS THEY WISH TO BE ELIGIBLE. THE LIST OF ELIGIBLE PLAYERS WILL BE SUBMITTED TO THE LOCAL ASSOCIATION REGISTRAR AND HE/SHE WILL SUBMIT THE NAMES TO NCYSA VIA THE NCYSA REGISTRATION SYSTEM. ONCE RECEIVED BY NCYSA, A CLUB PASS PLAYER ID CARD WILL BE CREATED FOR EACH PLAYER SUBMITTED AND THEN RETURNED TO THE LOCAL ASSOCIATION REGISTRAR. AFTER VALIDATION, THE ID CARD WILL BE GIVEN TO THE CPA AND HE/SHE WILL MAINTAIN POSSESSION OF THE CARDS UNTIL THEY ARE NEEDED. THE CLUB PASS ID CARD WILL ONLY BE USED WHEN A PLAYER IS PARTICIPATING WITH A TEAM OTHER THAN HIS/HER PRIMARY TEAM.

10. SECTION 3: PLAYERS (CONT’D) ADDITIONAL PLAYERS CAN BE ADDED TO THE LIST THROUGHOUT THE YEAR. REQUEST FOR CLUB PASS ID CARDS FOR ADDITIONAL PLAYERS WILL REQUIRE A 7 DAY LEAD TIME FROM THE TIME NCYSA RECEIVES THE REQUEST AND FUNDS ARE AVAILABLE IN THE LOCAL ASSOCIATION’S DEPOSIT ACCOUNT OR A CHECK IS RECEIVED.

11. SECTION 3: PLAYERS (CONT’D) A NCYSA MEDICAL WAIVER MUST BE CREATED FOR EACH ELIGIBLE CLUB PASS PLAYER. THIS IS IN ADDITION TO THE PLAYER’S PRIMARY TEAM NCYSA MEDICAL WAIVER AND WILL NOT BE TEAM SPECIFIC. SAID NCYSA MEDICAL WAIVER MUST FOLLOW THE CLUB PASS ID CARD WHEN BEING USED BY A TEAM OTHER THAN THE PLAYER’S PRIMARY TEAM. IT SHALL BE RETURNED TO THE CLUB PASS ADMINISTRATOR WITH THE CLUB PASS ID CARD IMMEDIATELY FOLLOWING PLAY.

12. SECTION 3: PLAYERS (CONT’D) THERE IS A $5 FEE FOR EACH CLUB PASS ID CARD ISSUED. THE CLUB PASS MUST AND CAN ONLY BE USED FOR AN UPGRADE. PLAYERS ARE ASSIGNED USING THE CLUB PASS: TO A TEAM AT THE SAME AGE BUT A HIGHER COMPETITIVE LEVEL WITHIN THE SAME ASSOCIATION. TO A TEAM AT AN OLDER AGE GROUP AT THE SAME OR HIGHER COMPETITIVE LEVEL WITHIN THE SAME ASSOCIATION. CLUB PASS PLAYERS MAY ONLY PLAY UP IN AGE ONE (1) YEAR.

13. SECTION 3: PLAYERS (CONT’D) ASSOCIATIONS WITH MULTIPLE TEAMS IN THE SAME GENDER AND AGE GROUP MUST DESIGNATE AND ADVISE NCYSA THE RANKING OF THE TEAMS. THIS WILL BE DONE BY NUMERICAL ORDER. EXAMPLE: ASSOCIATION HAS THREE U13 TEAMS. SAID ASSOCIATION MUST PROVIDE NUMERICAL RANKING OF THE 3 TEAMS. ONE BEING THE TOP TEAM, THREE BEING THE BOTTOM TEAM. PLAYERS ON TEAM 3 CAN CLUB PASS TO TEAM 2 AND TEAM 1. PLAYERS ON TEAM 2 CAN CLUB PASS TO TEAM 1.

14. SECTION 3: PLAYERS (CONT’D) ASSOCIATIONS THAT FORM MULTIPLE TEAMS EVENLY IN THE SAME GENDER AND AGE GROUP WILL NOT BE ABLE TO CLUB PASS PLAYERS TO OTHER TEAMS IN THE AGE GROUP UNLESS A TEAM IS PLAYING IN A HIGHER COMPETITIVE LEVEL. THE CPA WILL SUBMIT THE TEAM RANKINGS FOR THE FALL SEASON AND AGAIN FOR THE SPRING SEASON, PROVIDING THE OPPORTUNITY TO ADD NEW TEAMS AND TO UPDATE RANKINGS.

15. SECTION 4 APPLICATION

16. SECTION 4: APPLICATION U11 PLAYERS CAN PLAY TWO (2) MATCHES A DAY. BOTH CAN BE AS A CLUB PASS PLAYER WITH THE SAME TEAM. BOTH CAN BE WITH THE PLAYER’S PRIMARY TEAM. PLAYERS ARE NOT ALLOWED TO PLAY WITH DIFFERENT TEAMS ON THE SAME DAY. U12 PLAYERS CAN PLAY TWO (2) MATCHES A DAY. BOTH CAN BE AS A CLUB PASS PLAYER WITH THE SAME TEAM. BOTH CAN BE WITH THE PLAYER’S PRIMARY TEAM. PLAYERS ARE NOT ALLOWED TO PLAY WITH DIFFERENT TEAMS ON THE SAME DAY.

17. SECTION 4: APPLICATION U13-U18 PLAYERS MAY PLAY ONLY ONE (1) MATCH A DAY REGARDLESS. CLUB PASS PLAYERS SHOULD BE UTILIZED IN A MINIMUM OF 25% OF TRAINING THE WEEK PRIOR WITH THAT TEAM.

18. SECTION 4: APPLICATION MAXIMUM CLUB PASS PLAYERS ALLOWED PER MATCH: U11-12 TWO (2) U13-18 FOUR (4)

19. SECTION 5 GENERAL INFO

20. SECTION 5: GENERAL INFO THE ASSOCIATION PRESIDENT OR HIS/HER DESIGNEE MUST NOTIFY NCYSA WITH THE NAME AND CONTACT INFORMATION OF THEIR DESIGNATED CPA.

21. SECTION 5: GENERAL INFO THE CPA WILL WORK WITH THE COACHES AND PLAYERS WITHIN HIS/HER ASSOCIATION THAT HAVE BEEN DESIGNATED FOR CLUB PASS PARTICIPATION IN CONNECTING ELIGIBLE PLAYERS WITH THE TEAM THEY WILL CLUB PASS WITH. IT IS THE RESPONSIBILITY OF THE CPA TO ENSURE THE INTENT OF THE CLUB PASS POLICY IS ADHERED TO AT ALL TIMES.

22. SECTION 5: GENERAL INFO A TEAM USING A CLUB PASS PLAYER WILL USE THEIR CLUB PASS MATCH ROSTER. DO NOT USE YOUR OFFICIAL TEAM ROSTER. THE CP MATCH ROSTER WILL INCLUDE BLANK LINES FOR THE ADDITION OF CLUB PASS PLAYERS. IF THE CP MATCH ROSTER HAS MORE THAN THE MAXIMUM NUMBER OF PLAYERS ALLOWED FOR THE AGE GROUP AFTER THE ADDITION OF CLUB PASS PLAYERS, THE APPROPRIATE NUMBER OF PLAYERS MUST BE “MARKED OUT”, REDUCING THE NUMBER OF ELIGIBLE PLAYERS ON THE ROSTER TO THE MAXIMUM ALLOWED NUMBER OF PLAYERS FOR THE MATCH.

23. SECTION 5: GENERAL INFO THIS APPLIES TO ALL AGES. THE NAME OF THE CLUB PASS PLAYER WILL BE HAND WRITTEN IN. U11-12 MAX ROSTER SIZE14 MAX OF 14 PLAYERS CAN PLAY IN MATCH U13-15 MAX ROSTER SIZE18 MAX OF 18 PLAYERS CAN PLAY IN MATCH U16-18 MAX ROSTER SIZE22 ONLY 18 CAN DRESS AND PLAY IN MATCH. ALL PLAYERS PRESENT FOR THE MATCH BUT NOT ON THE MATCH ROSTER MUST BE IN DRESS CLOTHES AND ON THE SIDELINE WITH SPECTATORS.

24. SECTION 5: GENERAL INFO IT IS EXPECTED THAT ASSOCIATIONS DETERMINE WHAT PLAYERS WILL BE USED AS A CLUB PASS PLAYER NO LESS THAN 3 DAYS PRIOR TO THE DAY THE MATCH IS SCHEDULED TO BE PLAYED. A PLAYER RECEIVING A RED CARD AS A RESULT OF 2 YELLOW CARDS OR A STRAIGHT RED CARD WHILE PARTICIPATING AS A CLUB PASS PLAYER MUST FULFILL THEIR SIT OUT REQUIREMENT WITH THE PRIMARY TEAM THEY ARE ROSTERED TO. SAID PLAYER MAY NOT COMPETE AS A CLUB PASS PLAYER UNTIL HE/SHE HAS FULFILLED ANY RED CARD SIT OUT REQUIREMENT.

25. SECTION 5: GENERAL INFO PLAYERS WILL ONLY COMPETE AS A CLUB PASS PLAYER WITH A TEAM IN HIS/HER OWN LOCAL ASSOCIATION. ANY MOVEMENT OF A PLAYER “DOWN” FOR DEVELOPMENTAL PURPOSES IS NOT CONSIDERED A CLUB PASS MOVE. THIS CAN ONLY BE DONE BY AN INTRA-CLUB TRANSFER TO THE LOWER LEVEL TEAM. ASSOCIATIONS WITH MULTIPLE GEOGRAPHICAL OPERATIONS/LOCATIONS CAN MOVE CLUB PASS PLAYERS ANYWHERE WITHIN THE ASSOCIATION.

26. SECTION 6 ADMINISTRATION

27. SECTION 6: ADMINISTRATION THIS POLICY IS ONLY FOR USE IN NCYSA LEAGUE PLAY. THIS POLICY HAS NO CONNECTION TO AND DOES NOT APPLY TO REGION III SOUTHERN PREMIER LEAGUE PLAY (SRPL) OR THE NATIONAL LEAGUE. THIS POLICY DOES NOT APPLY TO THE U S YOUTH SOCCER NATIONAL CHAMPIONSHIP SERIES (NCYSA STATE CUP). IT DOES NOT APPLY TO THE U S YOUTH SOCCER PRESIDENT’S CUP CHAMPIONSHIP SERIES (NCYSA KEPNER/PRESIDENT’S STATE CUP).

28. SECTION 6: ADMINISTRATION FAILURE OF AN ASSOCIATION TO COMPLY WITH THIS POLICY AND THE INTENT OF THE CLUB PASS PROGRAM CAN RESULT IN SAID ASSOCIATION LOSING ITS ABILITY TO CONTINUE TO PARTICIPATE IN THE CLUB PASS PROGRAM.

29. SECTION 6: ADMINISTRATION THE CLUB PASS OVERSIGHT COMMITTEE WILL BE FORMED TO INCLUDE THE NCYSA VP OF CLASSIC, VP OF CHALLENGE/SELECT, AND THE VP OF COACHING EDUCATION AND PLAYER DEVELOPMENT. THERE WILL BE THREE (3) AT-LARGE MEMBERS OF THE COMMITTEE THAT WILL BE APPOINTED BY THE NCYSA PRESIDENT.

30. SECTION 6: ADMINISTRATION ANY CLAIM OF AN ASSOCIATION NOT COMPLYING WITH THE POLICY AND/OR THE INTENT OF THE POLICY WILL BE ADDRESSED BY A GRIEVANCE COMMITTEE CONSISTING AT MINIMUM OF THE NCYSA VP OF CLASSIC, VP OF CHALLENGE/SELECT, AND THE VP OF COACHING EDUCATION AND PLAYER DEVELOPMENT. THE NCYSA PRESIDENT WILL ALSO SELECT 3 CPAS NOT AFFECTED BY THE ALLEGED CLAIM TO BE PART OF THE COMMITTEE TO HEAR AND ACT UPON ANY ALLEGATION SUBMITTED.

31. SECTION 6: ADMINISTRATION THE CLUB PASS OVERSIGHT COMMITTEE WILL WORK WITH THE COACHING & PLAYER DEVELOPMENT DEPARTMENT ON DEVELOPING EDUCATIONAL MATERIALS FOR THE CPA.

32. THE CLUB PASS ADMINISTRATOR AND THE ASSOCIATION REGISTRAR MUST WORK TOGETHER.

33. INITIAL PROCESS: 1. CLUB PASS ADMINISTRATOR REQUESTS A CLUB ID CARD FOR A PLAYER. 2. REGISTRAR CONFIRMS PLAYER IS REGISTERED WITH A PRIMARY TEAM AND ASSOCIATION AND IS IN GOOD STANDING. 3. REGISTRAR REQUESTS CLUB ID CARD FOR PLAYER & SUBMITS THE $5 “PRINT PASS FEE”. 4. REGISTRAR REQUESTS FROM PARENTS A NCYSA MEDICAL WAIVER BE COMPLETED THAT WILL STAY WITH THE CP ID CARD. 5. REGISTRAR RECEIVES ID CARD FROM NC YOUTH SOCCER AND COORDINATES WITH PLAYER/TEAM TO MEET WITH PLAYER & VALIDATE THE ID CARD. 6. VALIDATED CLUB ID CARD & THE MEDICAL WAIVER ARE GIVEN TO THE CPA.

34. ROSTERS: 1. CPA REQUESTS CP TEAM ROSTERS FROM REGISTRAR. CPA CAN REQUEST JUST SPECIFIC TEAMS OR A COPY OF EVERY ELIGIBLE TEAM. 2. REGISTRAR PRINTS & STAMPS. 3. CPA RETAINS THE ROSTERS, COMPLETING THEM AS NEEDED AND REQUESTING ADDITIONAL COPIES WHEN NEEDED. CPA IS ENCOURAGED TO KEEP AN ORIGINAL OF EACH TEAM FOR COPYING PURPOSES, - REDUCING THE NEED TO GET ONE FROM THE REGISTRAR EACH TIME. 4. CPA & REGISTRAR COMMUNICATE WHEN A TEAM’S ROSTER HAS BEEN CHANGED OR UPDATED. FOR EXAMPLE: PLAYER ADDED, RELEASED. REGISTRAR REPLACES THE OUTDATED ROSTER WITH THE MOST CURRENT VERSION.

35. 5. CPA COMPLETES THE CP ROSTER PRIOR TO THE TEAM’S LEAGUE GAME. NO MORE THAN 2 CP PLAYERS FOR THE U11-U12 AGE GROUP; NO MORE THAN 4 CP PLAYERS FOR THE U13-U18 AGE GROUPS. 6. CPA SIGNS & DATES THE CP ROSTER. 7. CPA IS RESPONSIBLE FOR GETTING 2 COPIES OF THE CP ROSTER, ID CARD & MEDICAL WAIVER TO THE TEAM PRIOR TO THE LEAGUE GAME. 8. CPA INSTRUCTS THE COACH TO PROVIDE A COPY OF THE CP ROSTER TO THE REFEREE AND ONE TO THE OPPOSING TEAM PRIOR TO THE START OF THE GAME. 9. CPA IS RESPONSIBLE FOR REACQUIRING THE CP ROSTER, ID CARD & MEDICAL WAIVER FROM THE TEAM AFTER THE LEAGUE GAME HAS BEEN PLAYED. 10. CPA IS RESPONSIBLE FOR THE ROSTER, ID CARD & MEDICAL WAIVER OF EACH CLUB PASS PLAYER DURING THE TIME THE PLAYER IS NOT ASSIGNED AS A CP PLAYER

36. OTHER ITEMS: 1. CLUB ID CARD IS TO BE RETURNED TO NC YOUTH SOCCER IF THE PLAYER IS RELEASED FROM THE ASSOCIATION. REGISTRAR WILL NOTIFY CPA AND SECURE THE PASS. 2. CPA IS TO REQUEST A NEW ID CARD FROM THE REGISTRAR IF THE CP ID CARD IS DAMAGED OR LOST – THERE WILL BE A $5 “PRINT PASS” FEE.

37. QUESTIONS?