Electronic Services for Volunteers Charles J. Lord PE January 22, 2011.

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Presentation transcript:

Electronic Services for Volunteers Charles J. Lord PE January 22, 2011

Electronic Services Available l SAMI EEE l E-notice l vTools Suite l Entity Web Hosting l Listserv l Geographic Roster l aliases l Online Communities Click on “Electronic Web Services”

SAMIEEE l l Chair, Secretary, MD Chair, SamIEEE recipient get access l Online training / videos / manual l Your ‘universe’ is your OU (Section, etc) l Preset filters for MD and other uses l Download link at bottom left l Honor Do Not Contact flags!!!

E-Notice l Available to OUs (section, chapter, etc) l Available to conferences (limited uses) l Watch for rules for society uses l Register to use l Automatically follows rules, tracks bounces l Avoid over-use; once they opt-out hard to get them back!

vTools l Growing suite of volunteer and pro developed tools to help you do your job l Meetings is tool for planning, publicizing, registering, reporting a meeting l Voting for elections l WebInABox – “instant” website l More l vtools.ieee.org

Entity Web Hosting l IEEE-hosted web space for OUs, conferences, committees, projects, etc l Backed up, maintained by IEEE HQ l Free l Can use a custom URL (ieeeatlanta.org) l Content management available

ListServ l Mail lists for committees (excom) and project teams l NOT for member database – use enotice! l Request list, then maintain l Members can maintain their own subscriptions

Rosters and Search l l All volunteers l Geo rosters (flat text files) l Shows what HQ *thinks* you do l Monitor this – submit updates every time someone changes ‘jobs’ l Volunteer search – great followup to post- meetings l Everyone on the list can see the list

Online Communities l oc.ieee.org l Can request a new community l OUs, special groups (embedded) l Users have to have a web acct – can be non-member!

Non-IEEE Communities l Google Groups l Yahoo Groups l Others l Social Networks (LinkedIn)

Does your web site have the “Top Ten”? l Section Officers and contact information l The history of the Section l Calendar of events (Current?) l Section newsletter (pdf or html format) l List of Chapters and contact information l List of Student Branches with contact information l Pages for Affinity Groups if applicable (GOLD, Women in Engineering and Consultants’ Network) l Pages for awards/educational activities/professional activities l FAQ's l Section Bylaws (pdf or html format)

Functional Alias l Each Section has a functional alias l l l l Points to Section Chair l Updated annually when officer reporting received l Section address is constant