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IEEE vTools at a Glance Tools to support IEEE Volunteers

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Presentation on theme: "IEEE vTools at a Glance Tools to support IEEE Volunteers"— Presentation transcript:

1 IEEE vTools at a Glance Tools to support IEEE Volunteers http://sites.ieee.org/vtools

2 vTools at a Glance sites.ieee.org/vtools/documents/2013/10/table-contents-pdf-links.pdf sites.ieee.org/vtools/documents/2013/10/table-contents-pdf-links.pdf Technology Support for Volunteer Leaders vTools – Getting Started : – (sites.ieee.org/vtools/documents/2013/10/vtools-getting-started-pdf.pdf) (sites.ieee.org/vtools/documents/2013/10/vtools-getting-started-pdf.pdf vTools.Meetings (https://meetings.vtools.ieee.org/main)https://meetings.vtools.ieee.org/main vTools.OfficerReporting (https://officers.vtools.ieee.org)https://officers.vtools.ieee.org vTools.StudentBranchReporting (https://sbr.vtools.ieee.org/)https://sbr.vtools.ieee.org vTools.Voting (https://voting.vtools.ieee.org/)(https://voting.vtools.ieee.org/) vTools.WebInaBox (https://webinabox.vtools.ieee.org/)https://webinabox.vtools.ieee.org eNotice (http://enotice.vtools.ieee.org/)http://enotice.vtools.ieee.org/ FluidSurveys (https://surveys.vtools.ieee.org/)https://surveys.vtools.ieee.org SAMIEEE (http://www.ieee.org/about/volunteers/samieee/index.html) (http://www.ieee.org/about/volunteers/samieee/index.html) Web Conferencing www.ieee.org/about/volunteers/remote_conferencing/index.html www.ieee.org/about/volunteers/remote_conferencing/index.htm Section Vitality Dashboard www.ieee.org/societies_communities/geo_activities/dashboard.html www.ieee.org/societies_communities/geo_activities/dashboard.html

3 vTools.Meetings Used for Managing Section and Chapter Meetings https://meetings.vtools.ieee.org/main https://meetings.vtools.ieee.org/main no dependence on webmaster Purpose: To allow Officers to create meeting announcements with no dependence on webmaster availability and show them on your website. Members and the public may see and register for upcoming meetings. Click on the following links to download the PP, PDF or video tutorials: – Schedule a meeting – Training Intro (PPT) (PDF)(Video1)PPTPDFVideo1 – Find, Edit, Cancel, and Delete an Existing Meeting (PPT) (PDF)PPTPDF – Using existing Meeting as a template in creating a new Meeting Notice (PPT) (PDF)PPTPDF – Registration functionality and Meeting Statistics (PPT) (PDF)PPTPDF – Creating Menu Tag and Name Tags (PPT) (PDF)PPTPDF – Creating and Searching L31 Reports (PPT) (PDF)(Video2)PPTPDFVideo2 – How to automatically fill in fields in similar L31 reports (PPT) (PDF)PPTPDF – Payment Functionality and Pricing Levels (PPT) (PDF)PPTPDF – Meeting Notice feeds and iCal Functionality (PPT) (PDF)PPTPDF – Finding a meeting in vTools and MyIEEE (PPT) (PDF)PPTPDF

4 vTools.OfficerReporting https://officers.vtools.ieee.org/ https://officers.vtools.ieee.org/ Purpose: To enables authorized volunteers to submit officer change reports. Updates the central IEEE database Volunteers can view/add/remove/update officers. OfficerReporting Tutorials : – sites.ieee.org/vtools/documents/2013/10/online-officer-reporting.pptx or sites.ieee.org/vtools/documents/2013/10/online-officer-reporting.pptx – sites.ieee.org/vtools/documents/2013/10/online-officer-reporting-pdf.pdf sites.ieee.org/vtools/documents/2013/10/online-officer-reporting-pdf.pdf

5 vTools.StudentBranchReporting https://sbr.vtools.ieee.org/ https://sbr.vtools.ieee.org Purpose: Allows Student branches to submit annual plan, report of activities and report Officer changes. Student Branch Reporting Tutorial (video) (https://www.youtube.com/watch?v=R0NfuYbvWzk) (https://www.youtube.com/watch?v=R0NfuYbvWzk)

6 vTools.Voting https://voting.vtools.ieee.org/ https://voting.vtools.ieee.org/ Purpose: To allow volunteers to generate and send election ballots and automatically tally the results. Allows members to submit votes in their Section/Chapter/Affinity Group Officer Elections online. Offers voter authentication via IEEE web accounts; Ability to create professionally looking ballots; Ability to send ballots and reminders via e-mail. Tutorials: – Voter Instructions (PPT ) (PDF)PPT PDF – Instructions for volunteers on managing a ballot and running an election (PPT) (PDF)PPTPDF – Instructions for volunteers on getting a voter list (PPT) (PDF)PPTPDF – FAQ’s (http://sites.ieee.org/vtools/vtools-voting-faq/)http://sites.ieee.org/vtools/vtools-voting-faq/

7 vTools.WebInABox https://webinabox.vtools.ieee.org/ https://webinabox.vtools.ieee.org/ Purpose: To enable volunteers to generate a simple website for their Operational Unit. WebInABox uses a wizard to generate simple section/chapter/affinity group websites that are automatically updated. WebInABox Tutorials: http://sites.ieee.org/vtools/webinabox-tutorials/ http://sites.ieee.org/vtools/webinabox-tutorials/ – WebInABox PowerPoint Instructions (PPT) (PDF)PPTPDF – WebInABox – Redirect visitors to new site (PPT) (PDF)PPTPDF

8 E-Notice http://enotice.vtools.ieee.org http://enotice.vtools.ieee.org Purpose: IEEE eNotice is an electronic newsletter subscription service that has been developed for IEEE organizational units to facilitate email distribution of newsletters, meeting notices, social events and IEEE conference materials.eNotice The source of e-mail addresses for eNotice is the IEEE Membership Database. E-Notice Tutorial: http://sites.ieee.org/vtools/files/2014/05/eNotice-Published.pdf http://sites.ieee.org/vtools/files/2014/05/eNotice-Published.pdf

9 FluidSurvey https://surveys.vtools.ieee.org/ https://surveys.vtools.ieee.org/ Purpose: To quickly create online surveys using an intuitive interface and distribute them via e-mail, e- notice, etc.e- notice Select a Template (lots from which to choose) Select Questions (depends on Template) Numerous Expected Answer Formats – Yes/No, Multiple Guess, Free flow, etc. Response Analysis in numerous forms. FluidSurvey Tutorial: sites.ieee.org/vtools/documents/2014/04/vtools-surveyloginaccess.pdf sites.ieee.org/vtools/documents/2014/04/vtools-surveyloginaccess.pdf

10 SAMIEEE http://www.ieee.org/about/volunteers/samieee/index.html http://www.ieee.org/about/volunteers/samieee/index.html Purpose: To provide ad hoc query tool that provides volunteers access to member data. Note: All volunteers with access to IEEE member data have a responsibility to ensure that member data remains confidential. SAMIEEE Reference Materials SAMIEEE Tutorial/Traning: – SAMIEEE-OBIEE Training Presentation (PDF, 2.1 MB) SAMIEEE-OBIEE Training Presentation (PDF, 2.1 MB) – View the recorded WebEx "what's new" training session View the recorded WebEx "what's new" training session Visit the Section Vitality Dashboard (part of SAMIEEE) Visit the Section Vitality Dashboard

11 Remote Conferencing (WebEx) http://www.ieee.org/about/volunteers/remote_conferencing/index.html http://www.ieee.org/about/volunteers/remote_conferencing/index.html Purpose: To conduct online meetings, webinars, training, demos and presentations. Register to use WebEX – sites.ieee.org/vtools/products/webex/webex-registration/sites.ieee.org/vtools/products/webex/webex-registration Support and FAQs: www.ieee.org/about/volunteers/remote_conferencing/faq_page_vol_remote_conf.html www.ieee.org/about/volunteers/remote_conferencing/faq_page_vol_remote_conf.html Tutorial/Training Information: – Scheduling A Meeting www.ieee.org/about/volunteers/remote_conferencing/volunteer_schedule_a_meeting.pdf www.ieee.org/about/volunteers/remote_conferencing/volunteer_schedule_a_meeting.pdf – Running a Meeting www.ieee.org/about/volunteers/remote_conferencing/volunteer_run_a_meeting.pd f www.ieee.org/about/volunteers/remote_conferencing/volunteer_run_a_meeting.pd f – Participant Management www.ieee.org/about/volunteers/remote_conferencing/volunteer_participant_management.pd f www.ieee.org/about/volunteers/remote_conferencing/volunteer_participant_management.pd f – Event Center User’s Guide www.ieee.org/about/volunteers/remote_conferencing/webex_event_center_user_guide.pdf www.ieee.org/about/volunteers/remote_conferencing/webex_event_center_user_guide.pdf

12 Vitality Dashboard www.ieee.org/societies_communities/geo_activities/dashboard.html www.ieee.org/societies_communities/geo_activities/dashboard.html Purpose: Provides Section and other organizational unit leaders a monitoring tool that provides real-time, top-down status view of their section vitality metrics. Access for Unit Leaders only (SAMIEEE access)SAMIEEE access Annual IEEE and Unit Statics – Student Membership – Society Publications – Gender by Grade Unit Leadership – Current and History Members – Active, Arrears, Inactive, No Email, etc. Actual Recorded Unit Meeting Activity Dashboard Tutorial www.ieee.org/societies_communities/geo_activities/volunteer/vitality_dashboard_tutorial.pdf www.ieee.org/societies_communities/geo_activities/volunteer/vitality_dashboard_tutorial.pdf

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