SEWP Industry Day November 5, 2008

2 Agenda  General Concepts  Contract Overview / Fair Opportunity  Tools  Wrap-up

3 3 5 Ways Industry Is Involved  Win a SEWP Prime Contract  8(a) Set-asides  Place Products Under Existing Contracts  Act as a “sales agent”  Purchase from Existing Contracts

4 4 Win a SEWP Prime Contract  SEWP IV contracts will end in September 2014 Although distant, get your ducks in a row early Work with SEWP IV Contract Holders  Long, costly process Full & Open Competition Formal Source Evaluation Board (SEB) procedures Extensive requirements Strong competition No guarantees (winners and losers)  Check NASA website for NASA Contract Opportunities NASA Acquisition Information Service ( )

5 5 Non-Competed 8(a) Set-Aside  Non-Competed 8(a) Set-aside Contracts Primarily product based services Complement Prime (competed) contracts Limited to $3.5 million per contract Current set set-asides have been selected - No plans to add to the list in the near-future  Set-Aside selection based upon: Government recommendations Company capabilities as they relate to SEWP scope Geographic coverage

6 6  “Manufacturer” of IT products / solutions Work with one or more Prime Vendors to request product addition - Business case is negotiated between Prime and manufacturer A Prime Vendor must first request acceptance of manufacturer - Check is made by SEWP to ensure products in scope After a manufacturer is accepted - any Prime may add products from the manufacturer - products added through Technology Refreshment process  Authorized reseller information may be provided by manufacturer Place Products Under Existing Contracts

7 7 Act as a Sales Agent  Some Primes (OEMs) authorize resellers to be sales agent for their SEWP contract Not a SEWP contract Orders remain between Gov’t agency and Prime Contract Holder Prime Vendor reimburses “sales agent” reseller - Cost must not increase

8 8 Purchase from Existing Contracts  Authorized Support Service Contractors may Utilize SEWP Contracts as Part of Their Government Contract Authorization Letter from Support Service Contractor’s CO (Contracting Officer) - Authorization required on an individual support service contract basis Appropriate FAR 51 requirements must be met List of Authorized Support Service Contractors available on SEWP website

9 SEWP Mission and Scope SEWP Scope = IT Product Solutions All Types of IT and IT Related Products (Hardware, Software, Network Communications, Audio-Visual, Supporting Technology, Cost per copy) Maintenance / Warranty / Product Training Firm Fixed Price Product Based Services - Planning, Installation and Implementation Services – not limited - 10% Limit on Consulting Services in Support of Purchased Products  No more than 3 months in total length “ To serve up fresh technology for federal agencies”

10 Types of Federal Contract Vehicles  Government Wide Acquisition Contracts (GWACs) 4 OMB Authorized Executive Agents for IT Product/Service GWACs - GSA, NIH, NASA  EPA is authorized Executive Agent for IT Recycling Contracts Based on Clinger-Cohen Act Economy Act determination not required for GWACs Open to All Federal Agencies and Their Authorized Support Contractors  Franchise Funds Provide Procurement Support Authorized by OMB - Department of Interior, GSA  MACs / IACs Rules / Authority / Agreements not always clear

11 SEWP Program Processes  On-Line Contract Database of Record All contract items reviewed for scope and pricing Technology Refreshments within hours of requests  Processes for Oversight, Compliance and Monitoring Extensive reporting and tracking All Orders Reviewed Continuous interaction with Contract Holders SEWP Fair Opportunity Form – required for orders over $5 million  Electronic Processes for Efficiency and Accuracy  Goal is 1 Business Day Turn-around

12 SEWP Surcharge Surcharge Order AmountFee Percentage $0 to $1,818, % $ 1,818, and upCapped at $10,000 Comparison to other major IT Contract fees: - GSA Schedules: 0.75% (built in) with no cap - NIH ECS GWAC: 1% with no cap Program budget is self contained NASA provides no direct SEWP funding No SEWP funding is provided to NASA except for overhead costs Fee may be either a separate line item or included in product pricing

13 Agenda  General Concepts  Contract Overview / Fair Opportunity  Tools  Wrap-up

14 SEWP by the Numbers 38 Competed Prime Contractors; 21 Small Businesses 6 SDVOSB, 5 8(a) 1,000,000+ IT products (SEWP IV as of Oct. ‘08) Manufacturers (SEWP IV as of Oct. ‘08) 7 Year Contracts (through April 2014)

15 Contract Holder Groups 4 Competed Groups Group A: OEMs and Value Added Resellers (VARs) 9 Contract Holders Group B: SDVOSB Set-asides VARs 6 Contract Holders Group C: Small Business Set-asides VARs 12 Contract Holders Group D: Non-Set-aside VARs 15 Contract Holders

16 Fair Opportunity  Fair Opportunity MUST BE provided within a Group Opportunity may be provided across multiple Groups  Fair Opportunity Applies to any Multi-award Order FAR (b) Process for Fair Opportunity (per FAR) is at CO’s Discretion  SEWP Web Tools Provide Assistance To determine suggested sources you can use: - SEWP Manufacturer Lookup Tool - Product Verification Tool (part number) For Fair Opportunity: - SEWP RFQ tool is the only RECOMMENDED method

17 Group A Computer System OEMs and Value Added Resellers Dell Force 3Small, Minority-Owned HP IBM James River TechSmall MPCSmall PCMall / GMR SGI UNISYS

18 Group B: SDVOSB Set-Aside Service Disabled Veteran-Owned Small Business Value Added Resellers Alvarez AssociatesSDVOSB FedStoreSDVOSB Microtech LLCSDVOSB 8(a) i3SDVOSB Knight PointSDVOSB Three WireSDVOSB

19 Group C: Small Business Set-Aside Value Added Resellers Blue TechSmall / 8(a) / Woman-Owned / Hubzone CounterTrade ProductsSmall / 8(a) / Woman-Owned FCNSmall / Woman-Owned GC MicroSmall / Woman-Owned Intelligent DecisionsSmall / Minority-Owned iGovSmall immixGroupSmall MerlinSmall / 8(a) / Veteran-Owned Red RiverSmall Sword and ShieldSmall / Veteran-Owned TechnicaSmall / Veteran-Owned TKC IntegrationSmall / 8(a) / Alaskan Native Co.

20 Group D: Full and Open Value Added Resellers Apptis Best Buy CDW-G CounterTrade Products(also Group C)Small 8(a) / Woman-Owned DataLine GovConnection GTSI immixGroup(also Group C)Small Lanier/Ricoh (Printer OEM) PCMall / GMRI(also Group A) Presidio SoftChoice Unisys(also Group A) Emtec WWT

21 Agenda  General Concepts  Contract Overview / Fair Opportunity  Tools  Wrap-up

Thank You! V. 08/19/08