Collaborative Tracking of IPY Publications for the IPY Publications Database Presented to the SLA Meeting, Denver June 4, 2007 By Sharon Tahirkheli, Ross Goodwin, and Heather Lane

June 4, 2007IPYPD IPY Publications Database International Polar Year –Projects are international and interdisciplinary –Observations March 2007 – March 2009 –Research and publishing continue for years –At least 20,000 publications?

June 4, 2007IPYPD IPY Publications Database Why Establish an IPY Bibliographic Database? –Useful to researchers, research managers, educators and communicators –Allows interdisciplinary and geographic searching –Provides records for ongoing polar databases How to Fund an IPY Bibliographic Database? –Keep costs low –Find innovative solutions

June 4, 2007IPYPD IPY Publications Database How to Identify all IPY Publications? –Difficulties Examining all literature is too expensive Keeping in touch with all IPY researchers is too expensive –Solution Use the IPY Data Policy

June 4, 2007IPYPD IPY Publications Database Creating a New Bibliographic Database –Difficulties A new stand-alone database is too expensive Existing databases have different record formats –Solution Share the workload and tag IPY records Copy the tagged IPY records from the Arctic & Antarctic Regions (AAR) database

June 4, 2007IPYPD IPY Publications Database The IPY Publications Database Network –Cold Regions Bibliography Project (CRBP) –Scott Polar Research Institute (SPRI) Library –Arctic Science and Technology Information System (ASTIS) –National Information Services Corporation (NISC) –Discovery and Access of Historic Literature of the IPYs (DAHLI)

June 4, 2007IPYPD IPY Publications Database The IPY Publications Database (IPYPD) –Is endorsed by the IPY Joint Committee –Is part of the IPY Data and Information Service (IPYDIS) hosted by NSIDC The IPY Data Policy requests IPY researchers to report their publications to the IPYPD

June 4, 2007IPYPD IPY Publications Database IPYPD Reporting Rules –Reporting rules available on IPYPD site –Links to reporting information available at ASTIS, CRBP, and SPRI sites –Additional links available to researchers at IPY sites

June 4, 2007IPYPD IPY Publications Database IPYPD Reporting Rules –Define what an “IPY publication” is –Describe what information to provide and how to send it (e.g., a DOI by ) –Report to CRBP, SPRI and/or ASTIS depending on the subject and geographic scope of the publication

June 4, 2007IPYPD

June 4, 2007IPYPD IPY Publications Database Launched February 2007 For IPY will contain primarily general, outreach and education publications in early stages (83 records to date) Includes options to search Author, Year, Language, Audience, IPY and Publication Type

June 4, 2007IPYPD IPY Publications Database IPYPD Records Contain –Citations –Abstracts –Subject and geographic indexing –Live links to full-text (DOIs or URLs) –Subject terms to indicate IPY research publications and IPY EOC publications

June 4, 2007IPYPD

June 4, 2007IPYPD

June 4, 2007IPYPD IPY Publications Database IPYPD Records Will Appear In –IPY Publications Database –Arctic & Antarctic Regions database –Bibliography on Cold Regions Science and Technology –Antarctic Bibliography –SPRILIB database –ASTIS database

June 4, 2007IPYPD IPY Publications Database IPYPD Records Will Appear In (continued) –CRBP IPY Alert List –Canadian IPY Publications Database –Other Regional and Subject Databases From ASTIS: Nunavut, Nunavik, Inuvialuit, Northern Contaminants, etc. databases From SPRI: SPRILIB Antarctica, Russian North, Ice and Snow, etc. databases

June 4, 2007IPYPD IPY Publications Database Funding Status -- Not Fully Funded –Endorsement by the IPY Joint Committee does not provide funding CRBP – Much of the IPYPD work will be covered by current CRBP (NSF) funding ( ) SPRI – SPRI Appeal ASTIS – Canadian industry (Encana) NISC – From ASTIS

June 4, 2007IPYPD IPY Publications Database