Student Advising in D2L – available online 24x7 Hennepin Technical College Karen LaPlant and Therese Salber

CONTENTS Explore the power of using D2L as an advising tool Share insights about bulk enrolling students in a major Create a repository of information Aim is to encourage teachers to think about other possible ways to use D2L to enhance the student experience

IMPORTANCE Primary purpose of advising is to encourage students to work together with instructors and plan their educational course sequence for upcoming semesters This is also a good time to identify any potential barriers or problems that need to be solved These conversations are crucial to student success

CONTENTS Students may also schedule a personal advising meeting with any faculty during regular office hours by calling or by sending an request for an appointment Faculty would also like to present some helpful online advising tools to help students graduate as soon as possible

STEPS Information for students with a declared major is always accessible online through the D2L Login to D2L with StarID and look under CONTINUOUS - then see "Student Advising" There students will find lots of important, updated information under CONTENT and various links to help plan their educational journey

OTHER Information for students with a declared major is always accessible 24x7 through the D2L Communications can be easily sent to students Graduation, Internships, etc. Not purged through MnSCU since it is not tied to a term Login to D2L and look under CONTINUOUS - then see "Student Advising“ HTC uses CONTINUOUS for committees and councils

SAMPLES We will show samples for teachers to shorten their learning curve The demonstration and discussion encompasses tips for easily bulk enrolling students into a D2L course site

INSTRUCTIONS TO BULK ENROLL Request report from Institutional Research using ISRS data: Currently registered students in ______ with declared majors of ______ Report comes in Excel. Then remove all columns that are not needed and leave just StarID and TechID

INSTRUCTIONS-continued 1 Add 1 st column of ENROLL 2 nd column is StarID 3 rd column is TechId 4 th column is student (role to enroll) 5 th column is name of site in D2L (CCIS Student Advising) Make Row 1 - a heading with column titles (field names) Select Insert table (OK in box – all data rows and columns should be selected automatically) File Save As.csv (saves 5 fields with commas)

INSTRUCTIONS-continued 2 STATUS,StarID,TECHID,ROLE,COURSE (header columns) ENROLL,zs1204fr, ,student,CCIS Student Advising (example of row 2) Open.csv in notepad and take out the first line (header) and remove any commas at the end. Change the.csv to.txt

INSTRUCTIONS-continued 3 Send.txt file to CSA to import as txt file into site in D2L Go to Admin tools Go to users In users choose Bulk User Management Choose the TXT file. Upload, Next, check for errors.

SUMMARY Faculty have worked hard to connect and retain our students through proactive advsing Attendees will be encouraged to explore and ask questions after the demonstration

SUMMARY

THANK YOU FOR COMING TODAY Karen LaPlant Therese Salber