Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Office 2010 Vol. 1, 2e PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2010 Vol. 1, 2e Word Chapter 1 Create Documents with Word 2010
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Office 2010 Vol. 1, 2e Introduction In Skills 1–10, you will: –Skill 1 – Create New Documents and Enter Text –Skill 2 – Edit Text and Use Keyboard Shortcuts –Skill 3 – Select Text –Skill 4 – Insert Text from Other Documents –Skill 5 – Change Fonts, Font Sized, and Font Styles
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Office 2010 Vol. 1, 2e Introduction –Skill 6 – Insert and Work with Graphics –Skill 7 – Check Spelling and Grammar –Skill 8 – Use the Thesaurus and Set Proofing Options –Skill 9 – Create Document Footers –Skill 10 – Work with Print Page and Save Documents in Other Formats
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Office 2010 Vol. 1, 2e Introduction Using Skills 1-10 will enable you to create documents like these:
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Create New Documents and Enter Text Show/Hide button When you start Word 2010, a new blank document displays. Print Layout button Print Layout view display as a sheet of paper Non printing characters Non-printing characters displayed in a document that represent keystrokes.
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Create New Documents and Enter Text Letterhead Formatting Mark Nonprinting paragraph mark Inside address Small dots indicate spaces between words
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Create New Documents and Enter Text New paragraph added using Word Wrap – a feature that moves the entire word to the beginning of the next line when it won't fit
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Create New Documents and Enter Text New file name displays on the title bar New paragraphs added Save button – located on the Quick Access Toolbar
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Edit Text and Use Keyboard Shortcuts Paragraph where the word good and space removed Keyboard Shortcut Using a combination of keys on the keyboard to perform an action
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Edit Text and Use Keyboard Shortcuts The word very removed from the sentence
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Edit Text and Use Keyboard Shortcuts Phrase at any time removed
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Edit Text and Use Keyboard Shortcuts Quick Access Toolbar The default view of the Quick Access Toolbar
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Select Text Library address is centered Mini toolbar Center button Single word some selected
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Select Text Space between paragraphs is removed The word some is removed
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Select Text Paragraph inserted library replaces our
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Select Text
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Insert Text from Other Documents Manual page break indicator (this will not print) New blank page Status bar indicates 2 pages in document Manual Page Break Forcing a page to end at a specified location
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Insert Text from Other Documents Inserts text from Word file Top of page 2 The Object button is used to insert objects – graphics, charts, etc.
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Insert Text from Other Documents Insert File dialog box Insert button File to be inserted
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Insert Text from Other Documents After clicking the insert button, the text from the file is inserted at the insertion point. Inserted text Paragraph mark indicating blank paragraph
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Change Fonts, Font Sizes, and Font Styles A Font is a set of characters with the same design and shape. Font and font size arrows Arial black selected and Live Preview displays what font has been selected Font Styles are font effects like bold, italic and underline.
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Change Fonts, Font Sizes, and Font Styles Font size changed to 11 pt. Font changed to Calibri
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Change Fonts, Font Sizes, and Font Styles Font and Font size increased, bold emphasis added Italic emphasis added
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Change Fonts, Font Sizes, and Font Styles Bold and italic emphasis added to headings
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Insert and Work with Graphics Clip Art (graphics and images available with Microsoft Office) and personal pictures can be inserted anywhere in a document Clip Art button In the Clip Art task pane, in the Search for box, type Library, click the Go button, and then double- click the image to insert it
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Insert and Work with Graphics Image displays at insertion point
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Insert and Work with Graphics Format contextual tab added to Ribbon Wrap text button Text wraps around image Text Wrapping The manner in which text displays around an object
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Insert and Work with Graphics 6.5 inches on the horizontal ruler 0 inches on the vertical ruler
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Check Spelling and Grammar
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Check Spelling and Grammar Ignore Al command Wavy red line indicating possible spelling error
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Check Spelling and Grammar Possible corrections Wavy green line indicating possible grammar error Right-click red and green wavy lines to correct possible spelling and grammar errors
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Check Spelling and Grammar Spelling and Grammar dialog box Error indicated in red Because it’s an extra word error, Delete is the correct choice to select.
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Use the Thesaurus and Set Proofing Options Thesaurus button Research task pane The word Performers is selected for thesaurus look up. A thesaurus lists words that have a similar meaning to the selected word.
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Use the Thesaurus and Set Proofing Options Two words are replaced Performers changed to Entertainers Specialists changed to Experts
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Use the Thesaurus and Set Proofing Options Show readability statistics check box – when the document is rechecked, the Readability Statistics dialog box appears and shares helpful information about your document. Proofing Options give you control over which spelling and grammar errors will be flagged, and let’s you choose which rules to ignore.
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Use the Thesaurus and Set Proofing Options Readability Statistics dialog box – shares information about your document such as reading level, length of paragraphs, etc.
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Create Document Footers A header and footer are reserved areas at the top and bottom of your document where important information is listed. Throughout this textbook you will insert the document file name in the footer of each document. Footer button that displays the built-in footer
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Create Document Footers Design contextual tab Footer area active
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Create Document Footers Use the vertical scroll bar to see what types of fields are available and click FileName A field is a category of data that can be inserted into a document.
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Create Document Footers File Name in footer
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Work with the Print Page and Save Documents in Other Formats Preview of first page of document Print tab
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Work with the Print Page and Save Documents in Other Formats Second page of document
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Work with the Print Page and Save Documents in Other Formats Number of copies to print Print button List of available printers Printer button
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Work with Print Page and Save Documents in Other Formats
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Office 2010 Vol. 1, 2e Skills for Success In Chapter 1, you practiced the following skills: –Skill 1 – Created New Documents and Entered Text –Skill 2 – Edited Text and Used Keyboard Shortcuts –Skill 3 – Selected Text –Skill 4 – Inserted Text from Other Documents –Skill 5 – Changed Fonts, Font Sizes, and Font Styles
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Office 2010 Vol. 1, 2e Introduction –Skill 6 – Inserted and Worked with Graphics –Skill 7 – Checked Spelling and Grammar –Skill 8 – Used the Thesaurus and Set Proofing Options –Skill 9 – Created Document Footers –Skill 10 – Worked with Print Page and Saved Documents in Other Formats
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Office 2010 Vol. 1, 2e More Skills for Success You may want to practice the following More Skills: –More Skills 11 – Split and arrange windows –More Skills 12 – Insert symbols –More Skills 13 – Use Collect and Paste to Create Documents –More Skills 14 – Insert Screen Shots into Documents
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 48 Skills for Success with Office 2010 Vol. 1, 2e Congratulations You have now completed all Skills for Word Chapter 1
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 49 Skills for Success with Office 2010 Vol. 1, 2e All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2013 Pearson Education, Inc. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall