HR in 2015 and beyond June 30th CBS-KNAW Fungal Biodiversity Centre

The HR team

Who is who and field of actvities Yvonne Schenk, allround personnel consultant  available: Monday to Friday Ilonka Agterberg, personnel consultant for labour conditions, employment contracts  available: Tuesday, Thursday and Friday Rico Göbel, personnel consultant for all foreign employees and guests  available: Monday, Wednesday and Friday Jan Willem Peet, Head of Department  available: Monday to Friday CBS-KNAW Fungal Biodiversity Centre

At your service - The HR Department is available on all weekdays - Daily from 8.00 AM till 5.00 PM CBS-KNAW Fungal Biodiversity Centre

What we do 1.Overall advice and support to all people working at the Hubrecht (employees, guests, trainees, etc.) 2.Implementation and execution of staff policy according to the guidelines of KNAW and the collective labour agreement (CAO-NU) 3.Personnel administration and reports 4.Advice and accompaniment of employees in various personal matters (e.g. confidant) 5.Advise the board and management in policy matters CBS-KNAW Fungal Biodiversity Centre

What support can we offer? - Recruitment - Introduction - Job classification - Training and education - Support regarding illness and long term inability to work - Foreign employees: application of documents, 30%-rule, Dutch language course - Mobility (Matchpoint) - Various advice for all employees CBS-KNAW Fungal Biodiversity Centre

Recruitment In cooperation with the Group Leader/manager determination of the content and placement of the vacancies in the (social) media. Group Leader/manager always has to fill in the vacancy registration form HR is responsable for the coordination of the entire proces from vacancy to appointment Recruitment is always a tailor made proces CBS-KNAW Fungal Biodiversity Centre

Training and education Primarily for employees at the Hubrecht/CBS Financing: Institute budget, Group budget, AVOM, Matchpoint (who is the stakeholder?) Purpose: always to become a better employee/professional and to increase your employability Training and education is part of your personal development and therefore always an item on the agenda of the annual appraisal Final decision acknowledgement: managing director CBS-KNAW Fungal Biodiversity Centre

Support with illness and long term inability (1) Registration of all employees who are unfit to work When you are ill: always call your manager and the reception on the first day When you are well again: always report to your manager and the reception as soon as you start CBS-KNAW Fungal Biodiversity Centre

Support with illness and long term inability (2) Contact with company doctor: tailor made Employees can also ask for a consult Monitoring the legal procedures according to the “Poortwachter” (gate keeper) law The manager is the first responsable for keeping contact with the disabled employee Ultimately after 8 weeks: HR + employee + manager are shared responsable to cooperate in making and executing a reintegration plan CBS-KNAW Fungal Biodiversity Centre

Foreign employees (1) Group leader: has to inform HR about every non-EU- national  8 weeks in advance: hand in guest form or registration vacancy Foreign non-EU-nationals always have to see Rico before starting! HR must be able to prove that someone is a researcher, even when he/she is on the pay roll of another organization CBS-KNAW Fungal Biodiversity Centre

Foreign employees (2) Application for procedure: not more than 6 month in advance but at least 8 weeks in advance HR applies for and signs out employees and guests at the IND Request for 30% rule  employee (researcher) has to prove the necessity of relocation.  Current location > 150 km from the Dutch border  HR applies for the request at “belastingdienst” (tax authorities) CBS-KNAW Fungal Biodiversity Centre

Foreign employees (3) Reception and introduction of new foreign employees and guests (introduction book: Holland Hand Book) Providing up-to-date knowledge of rules and legislation Insurances (for guests only) CBS-KNAW Fungal Biodiversity Centre

Mobility Career orientation Personal development Before a contract ends: Work-to-Work programme  to draw up together with HR, starting 3 months before the end of the employment contract Support from Matchpoint: personal presentation, networking, development assessment, coaching, career consult, personal insight CBS-KNAW Fungal Biodiversity Centre

Did you know (1) Total number of employees: 58 Average age: 41 Foreign employees + guests: 34 (18 nationalities) Employees joining and leaving CBS:  in 2013: 12 joined and 14 left  in 2014: 10 joined and 16 left  in 2015: 0 joined and 10 left CBS-KNAW Fungal Biodiversity Centre

Did you know (2) CBS-KNAW Fungal Biodiversity Centre

Did you know (3) CBS-KNAW Fungal Biodiversity Centre

Did you know (4) CBS-KNAW Fungal Biodiversity Centre

CBS-KNAW Fungal Biodiversity Centre HR ambition (1) HR supports CBS and Hubrecht in being an attractive employer (in- and extern) in order to recruit and retain top talent  Focus on training/education, career development and execution of the HR cycle  Accompaniment in development for PhD’s and Postdocs  Guiding employees from “work-to-work”

CBS-KNAW Fungal Biodiversity Centre Future ambition (2) Efficiency improvement and contribution to sustainability  Redesign of workflows  Digitalization: personnel files, holiday card, AVOM

Challenge 2015 and beyond HR is a professional facilitator to all colleagues  Service orientated  Easy accessible  Transparant  Communicative  Upright All this, to improve the service of the HR Department CBS-KNAW Fungal Biodiversity Centre

Where to find HR information All information about the HR Department is available on our Hubrecht Intranet site and soon on the CBS Intranet site Information concerning CAO and KNAW rules and regulations is available on the KNAW intranet site:   Username: Instituten Password: Ond3rzo3k CBS-KNAW Fungal Biodiversity Centre

Questions? Suggestions for improvement CBS-KNAW Fungal Biodiversity Centre