1. Bundesministerium des Innern A General Review
Staff Development and Training for Managers in the German Federal Administration
A General Review
By Joachim Vollmuth V /29/2003
STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATIONMuster Präsentation
Titel der Präsentation

2. Instruments of Staff Development
Introduction of New Staff
Staff development planning
Personnel Dialogue
Performance Evaluation
Transparent Selection of Leaders
Training Programmes
STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

3. Transparent Selection of Leaders
Increased periods to prove leadership capacity in the Federal Career Regulation
Advertising posts for promotion
Assessment procedure for the promotion in higher career categories; probationary appointment.
STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

4. Personnel Dialogue Diagnosis of the employee’s performance
Analysis of measures for development and promotion of the employee
Agreement on objectives
STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

5. Performance Evaluation
Evaluation of past performance
Evaluation of personnel potential, future competencies and suitable uses.
STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

6. Evaluation criteria for performance evaluation
Backward performance evaluation:
Work results: quality and usability, quantity of work and meeting deadlines, ratio of “inputs" with regard to output;
Professional knowledge: up-to-date and soundness;
Working method: initiative, representation of working area, service-orientation;
Social competence: readiness to accept responsibility, reliability, behaviour in conflict situations.
Evaluation of competence and future uses:
Capability to comprehend and to make sound judgements
Decision-making capability and capability to assert oneself
Conceptual work
Ability to express orally and in writing
Capacity for leadership tasks
Ability to put up with stress
Organisational skills, etc.
STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

7. Introduction of New Staff
Sector-specific introduction / Seminars “Tasks and functioning of federal ministries and agencies” (Orientation phase).
Training programmes “Framework of administrative tasks” / “Economics”, “Public law” / “Budget” / “Management skills” (Interdisciplinary co-operation).
Seminars “Training and team work”, “Leadership and co-operation” (Promotion of “key qualifications”).
STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

8. Staff development planning
Promote generalists
Support flexibility
Promote leadership experience
STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

9. Training Programmes Improve the effectiveness of the work
Qualify for higher posts
Provide systematic qualification programmes
Build up on competency frameworks (“key qualifications”)
STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

10. Programme of the Federal Academy for Public Administration
Leadership training and training of future managers;
Important cross-cutting functions: personnel, organisation, budget, IT, reporting;
Law making;
International activities, foreign languages;
Competency in European matters.
STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

11. Leadership Training at the Federal Level: Four Phase System
1. Phase: Competency training for future managers
Seminars in communication (negotiations, rhetoric), Co-operation, Teamwork
2. Phase: Qualification for leadership tasks
4-week courses to train future leaders:
Knowledge and capabilities for management / Leadership drawing on psychology, organisational theory and social sciences / Analysis of own work and leadership behaviour / Computer based simulation of administrative decisions / Follow-up seminars.
3. Phase: Development of advanced leadership skills
3-week internship in the private sector / Training to enhance European competence and international co-operation / Follow-up seminars.
4. Phase: Special knowledge, exchange of experience
Forums of directors and presidents / Individual coaching for top and senior positions / Media training
STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

12. Leadership Training by the Leadership Academy Baden-Württemberg
15 month course for up to ten participants; organisation: 3 months basic course work / 3 months internship in a private enterprise or in a public agency abroad / 4 month intensive studies.
The participants are granted special leave and are seconded to the Leadership Academy.
Condition to enter: evaluations above-average, time spent in public service: 3-5 years on two posts.
The participants are deemed to be future managers, the average age being 36 years.
Selection of participants: Proposals by superiors or personal application.
Selection through assessment centres, evaluation by senior civil servants.
No legal guarantee for promotion after the leadership training.
STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION