Overview Issues 7025 Routing Reporting unit Type of report Type of unit Beginning balances Cash receipts Totals Cash disbursements Totals Signatures Page 1 Page 2 Signatures Page Routing Example 7025 Questions?

Audit Issues Correct Names and Unit Numbers Addition – all sections (double check) Signatures – all sections need to be signed by appropriate officer – if there is not an officer in that position, please indicate--(by signing you are indicating responsibility) – incoming and outgoing must sign and outgoing should match the 2012 report – if not please explain Page 2 – needs to be included – if there is no material to be reported by the unit state this on the form and sign Time period – calendar year-as of 31 Dec- What about entries after 31 Dec?

Recent Audit Issues Electronic copies –will be accepted but the form needs to be signed then scanned for acceptance When signing –please add the date you sign Please print name below signature line –This will help verify signer –We cannot always read your signature

Click Member Information Link

Click Forms Link

Click Routing 2 Link

Scroll down to the 7025 section

Click on the 7025 Link Routing Info

Reporting Unit –Name: as recorded in AUXDATA (eg. NP Dodge Park) –Number: as reported in AUXDATA (eg )

Reporting Unit – Use AuxDirectory

Reporting Unit – Click Eighth Western Rivers link

Reporting Unit – Locate your unit and click the number

Reporting Unit – Record info on 7025 as shown for unit

Type of Report - check REGULAR box Type of Unit – check either DIV or FLOTILLA Beginning Balance 1/1/2013

–Lines 1a-1d and line 2 MUST equal lines 8a-8d and 9 on Cash Receipts –Line 4 is the total of lines 3a-3f Line 4 = total of lines 3a-3f As reported on

Total Cash Items & Receipts –Line 5 is the total of lines 2 and 4 Line 5 = total of lines 2 and 4

Cash Disbursements –Line 7 is the total of lines 6a-6i Ending Balance 12/31/2013 Line 7 = total of lines 6a-6i

Ending Balance 12/31/2013 –Line 9 equals line 5 minus line 7 AND –Line 9 equals lines 8a-8d Line 9 equal line 5 minus line 7 AND Line 9 = total of lines 8a-8d

SIGNATURES Preparing / Approving Officer –Officer holder during 2013 Relieving Officer –Officer taking office for 2014

Signatures –Print on line/Sign above and date –Circle FC or DCP and strike out others –Blue or black ink –ALL but Audit Comm signature REQUIRED –FN Preparer = 2013 FN officer –FC/DCP Approval = 2013 FC/DCDR –FN Relieving Officer = 2014 FN officer –FC/DCP Relieving Officer = 2014 FC/DCDR

Page 2 –COMPLETED AND SIGNED whether unit has equipment or NOT Page 2 section A – Purchased Property –If unit does not have any purchased property indicate NONE on line 1 –Date recorded as mm/dd/yy, mm/yyyy, yyyy, or unknown –Use additional sheets if needed (spread sheet, word document, etc.)

Page 2 section B – Donated or Contributed Property –If unit does not have any donated property indicate NONE on line 1 –Date recorded as mm/dd/yy, mm/yyyy, yyyy, or unknown –Use additional sheets if needed (spread sheet, word document, etc.)

Page 2 section C – Property on Loan from Government –Include PPE NOT listed on a 538! –If unit does not have any property on loan to you indicate NONE on line 1 –Date recorded as mm/dd/yy, mm/yyyy, yyyy, or unknown –Use additional sheets if needed (spread sheet, word document, etc.)

Signatures –Print on line/Sign above and date –Circle FC or DCP and strike out others –Blue or black ink –ALL but Audit Comm signature REQUIRED –FC/DCP = 2013 FC/DCDR –MA = 2013 Materials officer –FC/DCP Relieving Officer = 2014 FC/DCDR –MA Relieving Officer = 2014 Materials officer

Where do the forms need to be sent to? –FC’s to applicable DCDR –Do not send the reports to DIRAUX – it will only delay the process as they will send it back.

When do the forms need to be submitted –FC’s to DCDR’s by January 31 st Early submission is acceptable and encouraged –DCDR to submit to EXCOM Audit Chairperson no later than 20 February –It is important that these forms be completed and filed by these dates!

AUDIT Example 7025

AUDIT Questions????