08/20/ Welcome to Overview

08/20/ FAPIIS Policy Access Entering a Record Modifying a Completed Record Retrieving Work in Progress Status Report Retrieving Records (PPIRS) FAPIIS Public Focal Point Session

08/20/ Two Modules Within CPARS Contractor Performance Assessment Reporting System (CPARS) Module – Systems, Operations Support, Information Technology, Architect- Engineer and Construction Federal Awardee Performance and Integrity Information System (FAPIIS) Module Contractor Performance Assessment Reporting System (CPARS) Web-enabled application that collects and manages a library of automated contractor report cards

08/20/ Federal Awardee Performance and Integrity Information System Database of Information Regarding Performance and Integrity of Awardees of Federal Contracts and Grants Documents: Termination for Default Termination for Cause Non-Responsibility Determination Defective Pricing Administrative Agreements (FAR & ) Termination for Material Failure to Comply Recipient Not-Qualified Determination DoD Determination of Contractor Fault

08/20/ FAR (b)(2): Contracting Officer shall document determination of non-responsibility in FAPIIS. FAR (f): Enter administrative agreement to resolve debarment proceeding in FAPIIS. FAR (e): Enter administrative agreement to resolve suspension proceeding in FAPIIS. FAR (h): Agencies shall report defective cost or pricing data, termination for default, and termination for cause in FAPIIS DFARS : Enter determination of contractor fault in FAPIIS.

08/20/ Enter Non-Responsibility Determination in FAPIIS if: Greater than Simplified Acquisition Threshold($150,000 w/some exceptions for contingencies) AND Based on Lack of Satisfactory Performance Record OR Lack of Satisfactory Record of Integrity and Business Ethics SBA Does Not Issue Certificate of Competency Enter Within 3 Working Days

08/20/ DoD Determination of Contractor Fault Enter DoD Determination of Contractor Fault in FAPIIS if: Contractor is found to have caused serious injury or death of a military member or government civilian AND Contractor is outside the jurisdiction of the U.S. courts Required by: Section 834 of the FY11 National Defense Authorization Act enter in FAPIIS DFARS Enter Within 3 Working Days

08/20/ Timeframe for Entering Records in FAPIIS Termination for Default3 Calendar Days Termination for Cause3 Calendar Days Non-Responsibility Determination3 Working Days Defective Pricing3 Calendar Days Administrative Agreements3 Working Days DoD Determination of Contractor Fault 3 Calendar Days Termination for Material Failure to Comply TBD Recipient Not Qualified DeterminationTBD Input records for All Eligible Contracts and Grants (No Dollar Threshold except Non-Resp. Det.) Entering Records

08/20/ Records are retained for 5 years following Action Date.

08/20/ Receive Access from Focal Point DoD Users or Federal PIV User ID Required PKI Certificate Required (CAC or PIV Card) Non-DoD or Federal (No PIV) User ID Required Password Required Government Only! Contractors do not have access to FAPIIS.

08/20/ Visit 2.Select System Logon

08/20/ Click Accept/Login with PKI or Accept/Login with Password

08/20/ First time logging in? Use the Forgot Password button to receive an with a temporary password. Forgot your User ID? Use the Forgot User ID button to receive an with your User ID. The Forgot Password Button is the Preferred Way to Reset Passwords

08/20/ After Logging in with User ID, Select FAPIIS Module

08/20/ Click “Enter a Record” 2. Select Record Type

08/20/ Enter DUNS 4. Enter Contract Award ID 5. Click Continue

08/20/ Contract Award ID Number: Contract Number; Delivery/Task Order Number Contract Referenced Award ID Number: Contract Number/Agreement Number of the Indefinite Delivery Vehicle (IDV) such as a GWAC, IDC, FSS, BOA, or BPA N C2222N D Contract Award ID # Contract Referenced Award ID # Contract Award ID #

08/20/ Attachment (e.g. mod that terminated contract) must be uploaded here Information can be: Populated from FPDS-NG Populated from SAM (Awardee Information Only) Entered Manually

08/20/ Save as Draft = You can make changes later using To-Do List Save and Mark for Release = Immediately available in PPIRS for contractor comments and source selection retrieval. Available in FAPIIS after 14 day delay (no delay for grant records) Populated from User Profile Menu

08/20/ Important!! 30 Days to Complete FAPIIS Record reminders sent weekly Records NOT COMPLETED within 30 days are automatically DELETED!

08/20/ Click “Modify a Completed Record” 2. Click on Document Number to modify

08/20/ Make Changes: Upload/Replace PDF Withdraw/Rescind Change Contract Terminations Completed/Partial To T4C 2. Click Save Data

08/20/ Click To-Do List 2.Click Document Number

08/20/ Click Status Report 2.Select Parameters and Run Report

08/20/ View record’s history actions Click on document number to view record

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08/20/ Retrieve from FAPIIS Public Website ( Retrieve from Past Performance Information Retrieval System (PPIRS) ( Retrieve for Source Selections Expected to Exceed Simplified Acquisition Threshold ($150,000 w/some exceptions for contingencies) Retrieving Records for Source Selection Retrieving Record from Public Website

08/20/ FAR : Contracting Officer shall consider information in FAPIIS when making a responsibility determination on awards in excess of the Simplified Acquisition Threshold. FAR (g): Agencies shall use information contained in FAPIIS when performing source selections.

08/20/ Access PPIRS-RC to: ( Support Source Selections Access Integrity and Performance Information Obtain Proceeding Information from the System for Award Management (SAM) For Contractors, enter Comments on FAPIIS Records FAPIIS Public Website: ( Excludes Performance Assessments Includes Data After April 15, Day Data Delay, Excludes Grant Records (per FAR ) SAM Information Available

08/20/ Go to 2.Select PPIRS-Report Card Application Logon

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08/20/ Search by DUNS is Recommended

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08/20/ Interface with SAM

08/20/ Go to

08/20/ Contractor Name

08/20/ FAR (b)(2)(iv) Information covered by the Freedom of Information Act (FOIA) cannot be in FAPIIS Public website (i.e. Past Performance Information). Contractor has 7 calendar days to notify Government official that information covered by the FOIS is in the FAPIIS record in PPIRS. Government official has 7 calendar days to remove record and resolve issue. Remove FAPIIS Record Use the Modify a Completed Record option. Select “YES” adjacent to record Withdrawn/Rescinded and enter a Reason in space provided. This can be used in the event of a FAR (b)(2)(iv) request by contractor to remove information protected by the Freedom of Information Act. If a record has been Withdrawn/Rescinded and must be reposted to PPIRS and the FAPIIS Public website, contact the Customer Service Desk for assistance.

08/20/ Click Status Report 2.Select Parameters 3.Run Report

08/20/ Customer Support Desk Monday – Friday: 6:30 am – 6:00 pm ET Commercial: CPARS Website: System Logon User Manual Training Information FAQs

08/20/ Focal Point Session

08/20/ Provides access to FAPIIS Provides support to FAPIIS users under their cognizance May have up to five Alternates Government Only Role

08/20/ Click Access Authorization 2.Click Create New User Access

08/20/ Enter User or Search 4. Click Add User 5. Click Create User Access Matrix

08/20/ Click Access Authorization 2.Click View/Modify Existing User Access

08/20/ Select User 4. Click View Users

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08/20/ If user doesn’t have access to CPARS removing access will delete their account

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08/20/ Click Access Authorization 2.Click Transfer User Access to Another User

08/20/ Delete User = No longer requires access to FAPIIS Note: If user has access to CPARS must remove user from both Modules.

08/20/ Click Access Authorization 2.Click Assign Alternate Focal Point(s)

08/20/ You may assign up to 5 Alternates

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