Presentation on theme: "MNCIS: Minnesota Court Information System"— Presentation transcript:
1 MNCIS: Minnesota Court Information System MNCIS Government Login/Access Accounts: Odyssey Assistant (OA) & Minnesota Public Access (MPA)Two options available for Minnesota government agencies to view state court case record information.Updated 1/31/07
2 To access case records in MNCIS electronically from a Minnesota government office, two access points are offered :MNCIS Public Access (MPA), courthouse version, to access Register of Actions on public case records.Web basedNo confidential case recordsProvides summary of case informationOA Odyssey Assistant provides same as MPA but:Provides additional search capabilitiesView CalendarsMay receive security rights to access confidential case records.
3 Requirements of both access options: Submit an application.Execute a nondisclosure agreement.Receive approval by the State.
4 MNCIS Government Access and Assistance For assistance with the application process please send an toFor technical assistance, please send an toTo request Odyssey Assistant Training for county business partner trainers, contact Court Division supervisor or District Coordinator
5 MNCIS Government Login Accounts website information MN Court Information System (MNCIS)MNCIS Government Login AccountsThis page contains information for government agencies on how to apply for a MNCIS Government Login Account. We offer two different types of login accounts (i.e., access points) to view MNCIS data: MPA and OA. To learn the difference between these two offerings, please refer to Section 3 in the Policies & Notices (located in Step One, below). MNCIS is the new Minnesota Court Information System for all cases in Minnesota District Courts.For more information on the MNCIS project and about access by the general public, please refer to
6 on website…Application Packet Follow these steps to successfully submit your request for a new MPA or OA account or submit your request for changes to an existing MPA or OA account. For eligibility information, please refer to Section 2 in the Policies & Notices (located in Step One, below).Step One: Policies, Notices and other Important InformationStep Two: AgreementStep Three: Request FormStep Four: Installation and User InstructionsStep Five: Change Request FormStep Six: Support Options
7 …in Application packet See…Step Four Installation and User InstructionsMPA Login and User InstructionsMPA does not require installation. After your agency has received your User ID and Password, MPA is available at MPA login access. User instructions are available at this page by selecting the "Help" link at the top right of the page (in the black bar).
8 …in Application packet OA Installation and User InstructionsOA requires installation. After your agency has received your User ID and Password, OA installation and user instructions are available on courts web site
9 User Instructions and Tutorial are available at this web site User Instructions and Tutorial are available at this web site
14 MPA – MNCIS Public Access Simple to use, no training requiredState wide search or county search optionsSearch by party name, case number, attorney nameSearch can be limited by party birth date, or date range of case
15 MPA – MNCIS Public Access Online Help provided, includes search tips, policies and notices
16 MPA – MNCIS Public Access Sorts by file number first, then name, then birth dateView limited to 200 cases maximum, if this is reached, refine search criteriaWild card can be used in searches
19 Topics Access information Basic navigation Searches View cases Register of Actions – summary of caseView case financial informationView pleas, dispositions, court decisionsView calendar
20 About the Information in OA All access is inquiry onlyInformation is not delayed from court versionOdyssey Assistant is unavailable from 5:30 am -6:30 am.Database contains converted pre-MNCIS cases and MNCIS casesNo reporting capabilityInternet-based application, response times dependent on bandwidth
24 Navigation Tips Use Navigation Bar to quickly select menu items Click X in upper right window to end Odyssey sessionGo back one screenClick on Exit buttonPress EscUse Right Mouse to see shortcuts menu.More than one Odyssey Assistant session may be used at a time.
25 Log off by selecting x MNCIS Inquiry……………. Case Manager Home page Crescent moons to expand viewOn the Case Manager Home Page go up to File View Tools Help and choose HelpThere are four choicesOdyssey Help - this is a reference manual for the Odyssey softwareMNCIS Help - this references information specific to case management and in some cases specific to Minnesota Courts, and other state records such as CCH and DVS.Contents and Index - is the same as Odyssey HelpAbout Odyssey - is a warning that the system is not to be misused.
26 Use Odyssey Help to learn more about the system, icons, workflow.
29 MNCIS Odyssey Case Management System is made up of two primary elements: Cases and Parties MNCIS Odyssey is a person-based system. All cases in which the party is involved are attached to that one party record.Parties (e.g., defendants) are added to a case through the case Parties Tab.A Participant is a person involved in the case, but not a direct party to the legal action – they may also be entered on the Parties tabAttorney representation is entered on the Parties tab
32 Find a case by party name or attorney Find a case by party name or attorney. In this example a wildcard is used after the middle initial and a Simple search limits options
33 The last 20 cases opened on that particular computer, can be viewed. Click on Save My Settings to save search preferences. Use Case History if you have opened that case recently on the same computer – displays last 20 cases.Select Find a CaseSelect Case HistoryThe last 20 cases opened on that particular computer, can be viewed.
34 Find a case - by party name - Advanced search offers more search options
35 Location Picker. View case information from one county or statewide
36 Find a Party through Advanced Search. Used to locate specific type of party
37 Cases Tab on Party record - Case History Summary shows details of statewide cases associated with a party
39 Open a Case to see case specific information Open a Case to see case specific information. Information is organized by tabs along the top. Summary tab show recent events.
40 Register of Actions is a summary of all case details and is equivalent to what is available in MPA. Select link to see details.
41 Register of Actions display - Preview or Print.
42 Parties Tab. Click on hyperlinked names to see additional information.
43 View Case Party Details In OA, you cannot change party information.
44 Modify Party screen displays Statewide Party Record Modify Party screen displays Statewide Party Record. This information can be accessed from the party link on the case. Tabs may contain additional information. The red “W” indicates an active warrant on the party.
45 Charges Tab – displays charges on the case, and plea or disposition for each charge